Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's City Council Meeting. Also present were Mike Roth, Kim Dunsmoor and Attorney Chris Hood (via phone).
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with (1) minor correction.
Snowmobile Club Request
Kim Linnell, Chamber of Commerce President, and Dan Anderson of the Ridge Riders Snowmobile Club requested the Council consider and approve the bike trail between 3rd Avenue West and the west edge of Grand Marais for snowmobile traffic. The Snowmobile Club will be responsible for grooming the trail and signage. Linnell and Anderson presented a letter of support with signatures from nearly all of the business owners along this portion of the bike trail. Council expressed concern for pedestrian traffic, noise, logistics of trail grooming. Council voted 5-0 to approve this portion of the trail be used for snowmobile traffic for the winter season of 2010-2011, subject to review in the Spring 2011.
PUD/Subdivision Regulation Issue
Cook County Planning and Zoning has received an application for a Planned Unit Development (PUD) under the County's zoning ordinance. The PUD at issue is proposed to be located outside the City, but is located within the two mile area upon which the City's subdivision regulations apply. In this case, the County has zoning jurisdiction and the City has subdivision jurisdiction which raises the question of who should process the PUD application. Both governmental jurisdictions have a portion (but not all) of the legal authority governing a PUD application under these circumstances. Council directed Mike Roth and Tim Kennedy to set up a meeting with Tim Nelson (County Planning & Zoning), Tim Scannell (County Attorney) and Jan Hall (Commissioner District 5) to discuss potential solutions for consideration by the County Board and City Council.
Ordinance 2010-02 2nd Reading
Council unanimously approved the 2nd Reading of Ordinance 2010-02 to amend Grand Marais Zoning Ordinance to rezone Lots 4-17, Block 26 and lots 4-10, Block 27, all in Harbor Addition from C/I Commercial Industiral to MU Commercial-Residential Mixed Use zoning.
Curling Club Consumption and Display Permit Renewal
Council unanimously approved the Renewal of Consumption & Display Permit for the Cook County Curing Club.
Council Feedback to EDA
Councilor Jan Sivertson requested the Council provide her with ideas and feedback on where the EDA should focus its efforts in 2011. Many ideas were discussed with general agreement that growing existing business was a priority. Hakes provided written comments for the EDA to consider.
Council & Staff Reports
Tim Kennedy reported that the Biofuels Project hired Gary Atwood as Project Coordinator and is in the process of interviewing engineers. A Public Meeting will be held on December 9 at 6 PM.
Bill Lenz reported that materials are arriving for the repair of the pool roof. Lenz said completion of the project is weather dependent. He is also concerned about the aging boiler.
Sue Hakes reported that the Miss North Shore Pageant will be held on January 8, 2011 at the Two Harbors Auditorium. The Pageant requested $500 from the City of Grand Marais for their scholarship program. The City is unable to honor this request and asked Mayor Hakes to send a letter of regret.
Mike Roth reported that Crystal Clemens has resigned from the Park Board.
Mark Your Calendar
Wednesday, December 8 at 4:30 pm, City Council Meeting
Wednesday, December 8 at 6:00 pm, Truth in Taxation Meeting
Wednesday, December 29 at 4:30 pm, City Council Meeting
Showing posts with label Minutes. Show all posts
Showing posts with label Minutes. Show all posts
Tuesday, November 30, 2010
Wednesday, September 8, 2010
Setting the Preliminary Levy and City Council Meeting
Present for today's Budget and City Council Meetings were Mayor Hakes, Councilors Costello, Kennedy, Lenz and Sivertson. Also present were Mike Roth, Kim Dunsmoor and Attorney Chris Hood (via telephone).
Budget Meeting
Council discussed the 2011 Budget for the City of Grand Marais and set the preliminary levy at 3%. The preliminary levy is a not-to-exeed; the final levy will be set in December. Setting the budget was difficult due to the uncertainty of Local Government Aid. The State has notified the City that we will receive $155,000 in LGA and $49,000 in Market Value Homestead Credit, but it is extremely unlikely that Grand Marais will received those amounts and could receive zero. The City will also be negotiating their union contract this Fall.
Council Meeting
Open Forum
No member of the Public opted to address the Council at the Open Forum.
Consent Agenda
The Consent Agenda was approved.
Planning Commission Report
Tim Kennedy and Mike Roth gave an overview of (2) issues discussed at the 9/1/2010 Planning Commission Meeting:
1) Stanley Poole and Nadine Maki are requesting a zoning amendment to change Lots 3-17 Block 26 in the Harbor Addition from C/I (Commercial Industrial) to MU (Commercial/Residential Mixed Use). Approximately 15 residents attended the public hearing regarding this request, many with questions and comments. The Planning Commission is considering expanding the area for potential rezoning and will hold a new public hearing on October 6.
2) The Planning Commission considered several options to address the recent MN Supreme Court decision regarding variances : a) creating a new setback standards for property line setbacks, b) create an expansion permit similar to the previous variance process, and c) work with the League of MN Cities to seek legislative change. Creating new setback standards is a lengthy process with unintended consequences. Attorney Chris Hood informed Council that using an expansion permit is not consistent with the new State Law. So, the Planning Commission is leaning toward Option C to seek legislative change; the downside of this option is that it will take months or longer. Council instructed Mike Roth to write a letter to the League of MN Cities.
2010 Liquor Permit Renewals
Council approved the Liquor License renewals pending receipt of fee payment, Insurance Certificates, successful background checks, and no delinquences in local taxes or service payments. Once this is confirmed, the renewal forms will be sent to the State of MN.
Resolution 2010-12 Preliminary Levy
Council approved Resolution 2010-12 to set the prelininary levy which must be done prior to September 15 annually. This prelininary levy number is reported to the State and used by the County Auditor to prepare parcel specific tax notices. The City may not adopt a final levy greater than the prelininary levy. The final levy will be decided in December.
EECBG Lighting Retrofit Contract Approval
Council approved the grant agreement with the State for our Lighting Retrofit Project. Lighting fixtures will be replaced in City Hall, the Water Treatment Plant, the Waste Water Treatment Plant and the Park Building to increase lighting efficiency.
Burn Pile
Council discussed the agenda for the Public Meeting on September 29 at 5:00 pm on the Burn Pile. This Public Meeting will be posted next week. The Public is encouraged to attend and participate.
Council & Staff Reports
Kay Costello reported that the proposed Library expansion project is moving forward. The Library Board is reviewing proposals from several architectural firms and will be presenting their findings and suggestions to the City and the County Board.
Bill Lenz reported on the Rec Park income through August. The Campground is up $22k, while the pool and marina are each down ~$1300. Lenz also reminded the Council that WTIP Radio Waves is scheduled for this weekend in the Rec Park and promises to be a lot of fun.
Tim Kennedy reported that the Biomass Grant for a feasibility study continues to move forward with the LCCMR; Cook County is working with Ely on this $150k effort. Additional funding is being sought from the County Board for ~$113,000. Kennedy reported that the County is considering possible sources for this funding to be 1% Sales Tax funds and Forest Resource funds.
Jan Sivertson reported that the North Shore Management Board will be holding its annual meeting in Grand Marais on 9/30/2010.
Mike Roth reported that the new crosswalk over Highway 61 at the base of the Old Gunflint Trail (5th Avenue) is complete. Roth also reported that Southern Minnesota Municipal Power Agency will be at City Hall tomorrow (Thursday 9/9/2010) for its annual meeting. Mayor Hakes will welcome SMMPA members.
Sue Hakes reported receiving a letter from the Mayor and Planning Commission Chair from Two Harbors requesting support in amending regulations prohibiting new off-premise advertising signs along the North Shore Scenic Drive.
Mark Your Calendars
Thurs, September 9 from 9-Noon, Joint County/City/EDA at Courthouse
Wed, September 29 at 4:30 pm, City Council Meeting
Wed, September 29 at 5:00 pm, Burn Pile Public Meeting
Wed, October 13 at 4:30 pm, City Council Meeting
Wed, October 27 at 4;30 pm, City Council Meeting
Budget Meeting
Council discussed the 2011 Budget for the City of Grand Marais and set the preliminary levy at 3%. The preliminary levy is a not-to-exeed; the final levy will be set in December. Setting the budget was difficult due to the uncertainty of Local Government Aid. The State has notified the City that we will receive $155,000 in LGA and $49,000 in Market Value Homestead Credit, but it is extremely unlikely that Grand Marais will received those amounts and could receive zero. The City will also be negotiating their union contract this Fall.
Council Meeting
Open Forum
No member of the Public opted to address the Council at the Open Forum.
Consent Agenda
The Consent Agenda was approved.
Planning Commission Report
Tim Kennedy and Mike Roth gave an overview of (2) issues discussed at the 9/1/2010 Planning Commission Meeting:
1) Stanley Poole and Nadine Maki are requesting a zoning amendment to change Lots 3-17 Block 26 in the Harbor Addition from C/I (Commercial Industrial) to MU (Commercial/Residential Mixed Use). Approximately 15 residents attended the public hearing regarding this request, many with questions and comments. The Planning Commission is considering expanding the area for potential rezoning and will hold a new public hearing on October 6.
2) The Planning Commission considered several options to address the recent MN Supreme Court decision regarding variances : a) creating a new setback standards for property line setbacks, b) create an expansion permit similar to the previous variance process, and c) work with the League of MN Cities to seek legislative change. Creating new setback standards is a lengthy process with unintended consequences. Attorney Chris Hood informed Council that using an expansion permit is not consistent with the new State Law. So, the Planning Commission is leaning toward Option C to seek legislative change; the downside of this option is that it will take months or longer. Council instructed Mike Roth to write a letter to the League of MN Cities.
2010 Liquor Permit Renewals
Council approved the Liquor License renewals pending receipt of fee payment, Insurance Certificates, successful background checks, and no delinquences in local taxes or service payments. Once this is confirmed, the renewal forms will be sent to the State of MN.
Resolution 2010-12 Preliminary Levy
Council approved Resolution 2010-12 to set the prelininary levy which must be done prior to September 15 annually. This prelininary levy number is reported to the State and used by the County Auditor to prepare parcel specific tax notices. The City may not adopt a final levy greater than the prelininary levy. The final levy will be decided in December.
EECBG Lighting Retrofit Contract Approval
Council approved the grant agreement with the State for our Lighting Retrofit Project. Lighting fixtures will be replaced in City Hall, the Water Treatment Plant, the Waste Water Treatment Plant and the Park Building to increase lighting efficiency.
Burn Pile
Council discussed the agenda for the Public Meeting on September 29 at 5:00 pm on the Burn Pile. This Public Meeting will be posted next week. The Public is encouraged to attend and participate.
Council & Staff Reports
Kay Costello reported that the proposed Library expansion project is moving forward. The Library Board is reviewing proposals from several architectural firms and will be presenting their findings and suggestions to the City and the County Board.
Bill Lenz reported on the Rec Park income through August. The Campground is up $22k, while the pool and marina are each down ~$1300. Lenz also reminded the Council that WTIP Radio Waves is scheduled for this weekend in the Rec Park and promises to be a lot of fun.
Tim Kennedy reported that the Biomass Grant for a feasibility study continues to move forward with the LCCMR; Cook County is working with Ely on this $150k effort. Additional funding is being sought from the County Board for ~$113,000. Kennedy reported that the County is considering possible sources for this funding to be 1% Sales Tax funds and Forest Resource funds.
Jan Sivertson reported that the North Shore Management Board will be holding its annual meeting in Grand Marais on 9/30/2010.
Mike Roth reported that the new crosswalk over Highway 61 at the base of the Old Gunflint Trail (5th Avenue) is complete. Roth also reported that Southern Minnesota Municipal Power Agency will be at City Hall tomorrow (Thursday 9/9/2010) for its annual meeting. Mayor Hakes will welcome SMMPA members.
Sue Hakes reported receiving a letter from the Mayor and Planning Commission Chair from Two Harbors requesting support in amending regulations prohibiting new off-premise advertising signs along the North Shore Scenic Drive.
Mark Your Calendars
Thurs, September 9 from 9-Noon, Joint County/City/EDA at Courthouse
Wed, September 29 at 4:30 pm, City Council Meeting
Wed, September 29 at 5:00 pm, Burn Pile Public Meeting
Wed, October 13 at 4:30 pm, City Council Meeting
Wed, October 27 at 4;30 pm, City Council Meeting
Wednesday, August 25, 2010
Budget Worksession and City Council Meeting
Mayor Hakes, Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's Budget Worksession and Council Meeting. Also present were Mike Roth and Kim Dunsmoor. City Attorney Chris Hood was present (via telephone) for the Council Meeting. Park Manager Dave Tersteeg, Assistant Manager Amber Clay and Fire Chief Ben Silence presented budget overviews to the Council.
Budget Worksession
Council reviewed Expenditures and Revenues for several departments in the General Fund including Council, City Clerk, Elections, Financial Administration, City Attorney, Planning & Zoning, Government Buildings, Law Enforcement, Fire, Medical Services, Animal Control, Highways Streets & Roads, Recreation, Swimming Pool, Boat Harbor, and City Parks.
Council must set the maximum levy for the City before September 14 and will do so at their next regularly scheduled Council Meeting on September 8, 2010. A final budget work session will be held just prior to that meeting. Setting the budget for 2011 is particularly challenging this year due to the uncertainty of Local Government Aid to cities and the pending contract negotiations with city employees.
City Council Meeting
Open Forum
No member of the public opted to address the Council during the Open Forum.
Consent Agenda
The Consent Agenda, including Meeting Minutes from both 7/28 and 8/11, was approved with no changes.
Harbor Park Flagpole Request
Gene Erickson addressed the Council with an offer to pay for a memorial flag pole in Harbor Park. This idea was born out of a group of friends exploring ways to remember their friend and local business owner, Dick Joynes. Erickson and friends have collected $1300 for a flag pole and memorial plaque to include the name of Joynes; the plaque would be large enough to memorialize others as a way to raise funds for the Park.
Because Harbor Park is part of a Conservation Easement and was funded in part by a DNR Natural Scenic Grant it is unknown whether or not a flagpole would be allowed. Council unanimously passed a motion for Mike Roth to contact the DNR to see if such a memorial would be allowed. Councilor Sivertson reminded the Council that there was an extensive public process that went into the design of Harbor Park that would also need to be considered carefully.
Mayor Hakes suggested (2) possible alternatives to Erickson for the memorial flagpole including Compass Park and the Coast Guard Station. Erickson ruled out the Coast Guard Station, but said Compass Park might be an acceptable alternative to Harbor Park.
All-Hazard Mitigation Plan Resolution of Adoption
Council adopted the 2010 Update of the Cook County All Hazard Mitigation Plan. Jim Wiinanen was present to answer questions. Wiinanen notified Council that there will be Workshop in November 2010 for elected officials to understand their roles in emergency situations.
EECBG Project Committee
Council passed a motion for Tim Kennedy and Mike Roth to represent the City and work with Cook County Local Energy Project, the County and other community stakeholders in working to develop an energy efficiency and renewable energy plan for Cook County and the City of Grand Marais. George Wilkes of CCLEP was present to answer questions about the grant and also to introduce Don Grant as the Energy Plan Coordinator.
Quick Variance Resolution
Council voted unanimously to deny the request for a variance to reduce the side yard setback from 10 to 5 feet for an addition to property owned by Dan and Linda Quick. Council findings were based on the recent MN Supreme Court ruling in the case of Krummenacher v. City of Minnetonka which tightly restricts the reasonable use of the "undue hardship" legal standard for granting or denying variance requests. Landowners seeking a variance must now show that the property cannot be put to any reasonable use without the variance. Council expressed their regrets in not being able to grant the variance.
MMUA 2010-11 Safety Management Program Contract
Council voted unanimously to renew the Safety Management Program contract with Minnesota Municipal Utilities Association (MMUA). The City and MMUA have been successful in working together to develop a safety program that is both effective and affordable.
Economic Development Authority/Superior National Golf Course
Council discussed the Economic Development Authority's (EDA) recent recommendations regarding Superior National Golf Course to the County Board. The EDA's proposal includes management change at Superior National from the EDA to a non-profit organization, ownership change from the EDA to the County, $1,569,000 in One Percent Sales Tax funding, bond payment of $467,000 by the County and an additional $100,000/year to the County General Fund.
Hakes and Roth reported that at the August 24 County Budget Hearings, the EDA requested a supplementary levy of $119,470 from the County to enable the EDA to pay the general obligation bond debt incurred for the development of Cedar Grove Business Park.
(Background: Hakes and Roth attended the July 13 EDA Board Meeting to communicate the City's position to the EDA Board regarding the $1.6 million bond debt on the Cedar Grove Business Park. Representing the City of Grand Marais, Hakes expressed grave concern over the Cedar Grove Business Park debt and requested that the EDA Board include the bond payment in their budget and consider it in their levy request. Hakes requested the EDA resolve their existing debt obligation before creating any new obligations or debt.)
Council & Staff Reports
Kay Costell0 reported that the Library is in the process of reviewing architectural drawings for a proposed library expansion to be paid for with One Percent Sales Tax funds.
Bill Lenz requested Council review the existing lease agreement with East Bay Suites for (5) parking spaces for consistency with the terms of other leases, including Stone Harbor Wilderness. Council agreed lease agreements should be fair and equitable and authorized Mike Roth to discuss with EBS Manager Andrew Warren.
Mike Roth reported on the Coalition of Greater MN Cities Conference in Winona MN. Highlights of the conference included Candidate Forums for Governor and State Auditor.
Sue Hakes updated the Council on the progress being made by the Community Center Steering Committee. The Committee is interviewing potential Construction Managers for the proposed project to be funded by One Percent Sales Tax funding.
Mark Your Calendars
Thurs, August 26 at 4 pm, Joint City/County/School/Tribal Council Meeting at City hall
Wed, September 8 at 3:30 pm, Budget Worksession
Wed, September 8 at 4:30 pm, City Council Meeting
Wed, September 29 at 4:30 pm, City Council Meeting
Budget Worksession
Council reviewed Expenditures and Revenues for several departments in the General Fund including Council, City Clerk, Elections, Financial Administration, City Attorney, Planning & Zoning, Government Buildings, Law Enforcement, Fire, Medical Services, Animal Control, Highways Streets & Roads, Recreation, Swimming Pool, Boat Harbor, and City Parks.
Council must set the maximum levy for the City before September 14 and will do so at their next regularly scheduled Council Meeting on September 8, 2010. A final budget work session will be held just prior to that meeting. Setting the budget for 2011 is particularly challenging this year due to the uncertainty of Local Government Aid to cities and the pending contract negotiations with city employees.
City Council Meeting
Open Forum
No member of the public opted to address the Council during the Open Forum.
Consent Agenda
The Consent Agenda, including Meeting Minutes from both 7/28 and 8/11, was approved with no changes.
Harbor Park Flagpole Request
Gene Erickson addressed the Council with an offer to pay for a memorial flag pole in Harbor Park. This idea was born out of a group of friends exploring ways to remember their friend and local business owner, Dick Joynes. Erickson and friends have collected $1300 for a flag pole and memorial plaque to include the name of Joynes; the plaque would be large enough to memorialize others as a way to raise funds for the Park.
Because Harbor Park is part of a Conservation Easement and was funded in part by a DNR Natural Scenic Grant it is unknown whether or not a flagpole would be allowed. Council unanimously passed a motion for Mike Roth to contact the DNR to see if such a memorial would be allowed. Councilor Sivertson reminded the Council that there was an extensive public process that went into the design of Harbor Park that would also need to be considered carefully.
Mayor Hakes suggested (2) possible alternatives to Erickson for the memorial flagpole including Compass Park and the Coast Guard Station. Erickson ruled out the Coast Guard Station, but said Compass Park might be an acceptable alternative to Harbor Park.
All-Hazard Mitigation Plan Resolution of Adoption
Council adopted the 2010 Update of the Cook County All Hazard Mitigation Plan. Jim Wiinanen was present to answer questions. Wiinanen notified Council that there will be Workshop in November 2010 for elected officials to understand their roles in emergency situations.
EECBG Project Committee
Council passed a motion for Tim Kennedy and Mike Roth to represent the City and work with Cook County Local Energy Project, the County and other community stakeholders in working to develop an energy efficiency and renewable energy plan for Cook County and the City of Grand Marais. George Wilkes of CCLEP was present to answer questions about the grant and also to introduce Don Grant as the Energy Plan Coordinator.
Quick Variance Resolution
Council voted unanimously to deny the request for a variance to reduce the side yard setback from 10 to 5 feet for an addition to property owned by Dan and Linda Quick. Council findings were based on the recent MN Supreme Court ruling in the case of Krummenacher v. City of Minnetonka which tightly restricts the reasonable use of the "undue hardship" legal standard for granting or denying variance requests. Landowners seeking a variance must now show that the property cannot be put to any reasonable use without the variance. Council expressed their regrets in not being able to grant the variance.
MMUA 2010-11 Safety Management Program Contract
Council voted unanimously to renew the Safety Management Program contract with Minnesota Municipal Utilities Association (MMUA). The City and MMUA have been successful in working together to develop a safety program that is both effective and affordable.
Economic Development Authority/Superior National Golf Course
Council discussed the Economic Development Authority's (EDA) recent recommendations regarding Superior National Golf Course to the County Board. The EDA's proposal includes management change at Superior National from the EDA to a non-profit organization, ownership change from the EDA to the County, $1,569,000 in One Percent Sales Tax funding, bond payment of $467,000 by the County and an additional $100,000/year to the County General Fund.
Hakes and Roth reported that at the August 24 County Budget Hearings, the EDA requested a supplementary levy of $119,470 from the County to enable the EDA to pay the general obligation bond debt incurred for the development of Cedar Grove Business Park.
(Background: Hakes and Roth attended the July 13 EDA Board Meeting to communicate the City's position to the EDA Board regarding the $1.6 million bond debt on the Cedar Grove Business Park. Representing the City of Grand Marais, Hakes expressed grave concern over the Cedar Grove Business Park debt and requested that the EDA Board include the bond payment in their budget and consider it in their levy request. Hakes requested the EDA resolve their existing debt obligation before creating any new obligations or debt.)
Council & Staff Reports
Kay Costell0 reported that the Library is in the process of reviewing architectural drawings for a proposed library expansion to be paid for with One Percent Sales Tax funds.
Bill Lenz requested Council review the existing lease agreement with East Bay Suites for (5) parking spaces for consistency with the terms of other leases, including Stone Harbor Wilderness. Council agreed lease agreements should be fair and equitable and authorized Mike Roth to discuss with EBS Manager Andrew Warren.
Mike Roth reported on the Coalition of Greater MN Cities Conference in Winona MN. Highlights of the conference included Candidate Forums for Governor and State Auditor.
Sue Hakes updated the Council on the progress being made by the Community Center Steering Committee. The Committee is interviewing potential Construction Managers for the proposed project to be funded by One Percent Sales Tax funding.
Mark Your Calendars
Thurs, August 26 at 4 pm, Joint City/County/School/Tribal Council Meeting at City hall
Wed, September 8 at 3:30 pm, Budget Worksession
Wed, September 8 at 4:30 pm, City Council Meeting
Wed, September 29 at 4:30 pm, City Council Meeting
Wednesday, July 28, 2010
City Council Meeting
Mayor Hakes and Councilors Costello, Kennedy and Sivertson, along with Mike Roth, Kim Dunsmoor and Chris Hood (via telephone) were all present for today's City Council Meeting. Also present was Grand Marais Volunteer Fire Chief Ben Silence. Councilor Bill Lenz was absent.
City Council Meeting
Open Forum
Jack Stone, Owner of Stone Harbor Wilderness Supply Company, asked Council to approve his request for seasonal kayak storage on the City-owned grassy area between the holding pond and stone beach east of his store. The kayaks would be stored on a rack specifically designed for this purpose and would be secured and insured by Stone Harbor Wilderness Supply. Council discussion of this request included zoning, approximate size of storage rack, location, specific use, liability, months of use, and termination of the request. No decision was made, but Council authorized Mike Roth and Chris Hood to draft a proposed lease for Council review at their next Council Meeting.
Consent Agenda
Consent agenda was approved with addition of Library Budget to today's Council Meeting.
Burbach Aquatics
(In 2005, the City of Grand Marais entered into an agreement with Burbach Aquatics for architectural services regarding repair, renovation or replacement of the Grand Marais Pool.) Council passed a motion to direct Mike Roth to contact the Cook County Board to request that the County use Burbach for the architectural services, including design and construction administration, related to the pool portion of the Community Center project, if the Comunity Center is to include a pool. Council also passed a motion authorizing Mike Roth and/or legal counsel to take all actions necessary to communicate with Burbach and/or other appropriate entities regarding the City's actions related to Cook County's proposed Community Center project.
Personnel Items
Council approved hiring James Daniel Ford as a new Paid-on-Call Firefighter. Council also approved hiring (2) part-time lifeguards.
Relief Association State Pension Cost Estimate
Council reviewed the Cost Analysis to estimate the on-going cost of joining the statewide volunteer firefighter retirement plan administered by PERA. Joining the statewide retirement plan was requested by the Grand Marais Volunteer Fire Department. After review of the costs, Council approved a resolution opting to join the voluntary statewide lump-sum volunteer firefighter retirement plan at the $1250 benefit level per year of service.
Library Budget
Council approved a .98% increase to the Library Budget which does not include any wage increases. The City will enter into contract negotiations in Fall 2010.
Council & Staff Reports
Jan Sivertson reported that the EDA received its Cost Benefit Analysis last week. Written reports are not yet available but have been requested.
Mark Your Calendars
Wednesday, August 11 at 3:30 pm, Budget Worksession
Wednesday, August 11 at 4:30 pm, City Council Meeting
Wednesday, August 25 at 4:30 pm, City Council Meeting
City Council Meeting
Open Forum
Jack Stone, Owner of Stone Harbor Wilderness Supply Company, asked Council to approve his request for seasonal kayak storage on the City-owned grassy area between the holding pond and stone beach east of his store. The kayaks would be stored on a rack specifically designed for this purpose and would be secured and insured by Stone Harbor Wilderness Supply. Council discussion of this request included zoning, approximate size of storage rack, location, specific use, liability, months of use, and termination of the request. No decision was made, but Council authorized Mike Roth and Chris Hood to draft a proposed lease for Council review at their next Council Meeting.
Consent Agenda
Consent agenda was approved with addition of Library Budget to today's Council Meeting.
Burbach Aquatics
(In 2005, the City of Grand Marais entered into an agreement with Burbach Aquatics for architectural services regarding repair, renovation or replacement of the Grand Marais Pool.) Council passed a motion to direct Mike Roth to contact the Cook County Board to request that the County use Burbach for the architectural services, including design and construction administration, related to the pool portion of the Community Center project, if the Comunity Center is to include a pool. Council also passed a motion authorizing Mike Roth and/or legal counsel to take all actions necessary to communicate with Burbach and/or other appropriate entities regarding the City's actions related to Cook County's proposed Community Center project.
Personnel Items
Council approved hiring James Daniel Ford as a new Paid-on-Call Firefighter. Council also approved hiring (2) part-time lifeguards.
Relief Association State Pension Cost Estimate
Council reviewed the Cost Analysis to estimate the on-going cost of joining the statewide volunteer firefighter retirement plan administered by PERA. Joining the statewide retirement plan was requested by the Grand Marais Volunteer Fire Department. After review of the costs, Council approved a resolution opting to join the voluntary statewide lump-sum volunteer firefighter retirement plan at the $1250 benefit level per year of service.
Library Budget
Council approved a .98% increase to the Library Budget which does not include any wage increases. The City will enter into contract negotiations in Fall 2010.
Council & Staff Reports
Jan Sivertson reported that the EDA received its Cost Benefit Analysis last week. Written reports are not yet available but have been requested.
Mark Your Calendars
Wednesday, August 11 at 3:30 pm, Budget Worksession
Wednesday, August 11 at 4:30 pm, City Council Meeting
Wednesday, August 25 at 4:30 pm, City Council Meeting
Wednesday, July 14, 2010
Worksession and City Council Meeting
Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's Worksession and City Council Meeting. Also present were City Administrator Mike Roth, Finance Director Kim Dunsmoor and Attorney Chris Hood (via telephone). Tom Nelson was present for a portion of the Council Meeting.
Budget Worksession
Linda Chapelle and Carole Miller presented the Library's proposed Operating Budget for 2011 to the City Council for review. The proposed budget shows an approximate 1% budget increase and does not allow for any wage or salary increases. Salary increases for the City are unknown; contract negotiations will occur in the Fall of 2010. Council asked for more information regarding the Arrowhead Library System services and will review again at the July 28 meeting. (The County and City support the library 50/50.)
City Administrator Mike Roth, supported by Finance Director Kim Dunsmoor, presented the Council with a high-level overview of the 2011 City Budget Considerations. Council discussed a) Salary and wages for City employees are to be determined. The AFSCME contract expires at the end of 2010; negotiations will occur this Fall. b) Local Government Aid (LGA) has decreased from $184,209 in 2008 to $96,422 in 2010. With the State facing a $5-9 billion deficit we should anticipate further cuts to State Aid. c) No major infrastructure or capital expenditures are planned. d) Council Priority projects currently underway will require funding to move forward.
Department Heads will soon be preparing their 2011 budget request and appear before the Council to present.
City Council Meeting
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
Council approved the consent agenda with a minor change to the July 6 Worksession Minutes.
Grand Marais Fire Relief Association Request
The Grand Marais Volunteer Fire Department (GMVFD) is considering participating in the Statewide Volunteer Firefighter Retirement Plan. Council unanimously approved GMVFD request to contact PERA for a cost analysis of the plan. The request was made by Tom Nelson on behalf of the GMVFD.
Propane Bids
Competitive bids were solicited for supplying the City of Grand Marais with propane. The award was made to Como Oil & Propane based on low bid.
Lion's Club Fisherman's Picnic Permit
Council approved Lion's Club request for Use of Street and Sidewalks Permit for 2010 Fisherman's Picnic. The request was made by Lion's Club members Andrew Smith and Al Taenzer.
Planning Commission Requests/Report
Council unanimously approved Robert and Delores Spry's request for a variance from the side yard setback to construct an addition to their existing building. This addition will connect to their existing second story residence.
Council unanimously approved Jane Ranum's request for a variance from the front yard setback to build a covered porch on the north side of her existing home.
Council approved 3-2 Ron Lund's request for a conditional use permit to operate an art classroom and studio as a home based business at his property located in the R-1 district. Hakes and Costello voted against the request.
Mayor Hakes suggested that Council request the Planning Commission visit the current Grand Marais Zoning Ordinance regarding Home Occupations and consider adding some guidelines for more consistency.
Economic Development Authority Discussion
Hakes and Roth reported on the July 13 EDA Board meeting. Hakes and Roth attended that meeting to communicate the City's position to the EDA Board regarding the $1.6 million bond debt on the Cedar Grove Business Park. Representing the City of Grand Marais, Hakes expressed grave concern over the Cedar Grove Business Park debt and requested that the EDA Board include the bond payment in their budget and consider it in their levy request. Hakes requested the EDA resolve their existing debt obligation before creating any new obligations or debt. The EDA Board made a motion and voted to "not incur any more bonded indebtedness until the Cedar Grove Business Park is stabilized". There is some confusion with Hakes and Roth about this motion which will need to be clarified.
Hakes and Roth reported that a private developer is working with the EDA and hoping to build several rental homes on his property in Grand Marais. The developer and EDA are exploring IRRB grant funding to offset infrastructure costs. There will likely be a presentation to the Council on July 28.
Mike Roth reported that EDA Director Matt Geretschlaeger verbally indicated to the EDA Board that he would be resigning from the EDA effective January 1, 2011 if his position was only funded for 1/2 time.
Burn Pile Discussion
Hakes reported that Diane Pearson, Cook County Hospital Administrator, called her with a concern about the smoke from the City's burn pile and its negative affect on patients in the ER and hospital. Pearson said the problem seems to be worst when the pile is smoldering. Council acknowledged that air quality at the hospital and school are sometimes affected by the burn pile. After discussions about the pros and cons of having a City burn pile, Council directed Roth to talk with the DNR, County and Forest Service about possible solutions which most likely means alternative locations. Council also discussed the possibility of a Public Meeting for citizens to express their concerns about the Burn Pile both pro and con.
New Hire at the Library
Council unanimously approved the hiring of Patsy Ingebretson in the Library I position replacing Anne Prinsen.
Council & Staff Reports
Bill Lenz reported that Golf and Park revenues are up year-to-date; bookings are also up. Lenz reported that the Charter School painted a lovely mural at the Pool on one of the doors. Lenz was pleased to announce the Pool passed their surprise pool inspection "with flying colors". And, Lenz shared with the Council that friends of Dick Joynes would like to donate a flag pole and flag in memory of their dear friend Dick and will talk with the Park Board about an appropriate location.
Kay Costello reported her attendance at the last Library Board Meeting and that they've been working diligently on their 2011 budget.
Tim Kennedy reported that the PUC is discussing how the City should manage and oversee sewage treatment systems within the City of Grand Marais.
Jan Sivertson announced to the Council that she is getting married in October 2010 and may be absent for 2-4 months beginning January 2011. She is considering resigning her position on the Council.
Sue Hakes reported that the orange flags to be used as a pedestrian aid in the crosswalks have arrived; the street department will be placing them as soon the signage arrives.
Mark Your Calendars
Wed, July 28 at 4:30 pm, City Council Meeting
Wed, August 11 at 4:30 pm, City Council Meeting
Wed, August 25 at 4:30 pm, City Council Meeting
Budget Worksession
Linda Chapelle and Carole Miller presented the Library's proposed Operating Budget for 2011 to the City Council for review. The proposed budget shows an approximate 1% budget increase and does not allow for any wage or salary increases. Salary increases for the City are unknown; contract negotiations will occur in the Fall of 2010. Council asked for more information regarding the Arrowhead Library System services and will review again at the July 28 meeting. (The County and City support the library 50/50.)
City Administrator Mike Roth, supported by Finance Director Kim Dunsmoor, presented the Council with a high-level overview of the 2011 City Budget Considerations. Council discussed a) Salary and wages for City employees are to be determined. The AFSCME contract expires at the end of 2010; negotiations will occur this Fall. b) Local Government Aid (LGA) has decreased from $184,209 in 2008 to $96,422 in 2010. With the State facing a $5-9 billion deficit we should anticipate further cuts to State Aid. c) No major infrastructure or capital expenditures are planned. d) Council Priority projects currently underway will require funding to move forward.
Department Heads will soon be preparing their 2011 budget request and appear before the Council to present.
City Council Meeting
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
Council approved the consent agenda with a minor change to the July 6 Worksession Minutes.
Grand Marais Fire Relief Association Request
The Grand Marais Volunteer Fire Department (GMVFD) is considering participating in the Statewide Volunteer Firefighter Retirement Plan. Council unanimously approved GMVFD request to contact PERA for a cost analysis of the plan. The request was made by Tom Nelson on behalf of the GMVFD.
Propane Bids
Competitive bids were solicited for supplying the City of Grand Marais with propane. The award was made to Como Oil & Propane based on low bid.
Lion's Club Fisherman's Picnic Permit
Council approved Lion's Club request for Use of Street and Sidewalks Permit for 2010 Fisherman's Picnic. The request was made by Lion's Club members Andrew Smith and Al Taenzer.
Planning Commission Requests/Report
Council unanimously approved Robert and Delores Spry's request for a variance from the side yard setback to construct an addition to their existing building. This addition will connect to their existing second story residence.
Council unanimously approved Jane Ranum's request for a variance from the front yard setback to build a covered porch on the north side of her existing home.
Council approved 3-2 Ron Lund's request for a conditional use permit to operate an art classroom and studio as a home based business at his property located in the R-1 district. Hakes and Costello voted against the request.
Mayor Hakes suggested that Council request the Planning Commission visit the current Grand Marais Zoning Ordinance regarding Home Occupations and consider adding some guidelines for more consistency.
Economic Development Authority Discussion
Hakes and Roth reported on the July 13 EDA Board meeting. Hakes and Roth attended that meeting to communicate the City's position to the EDA Board regarding the $1.6 million bond debt on the Cedar Grove Business Park. Representing the City of Grand Marais, Hakes expressed grave concern over the Cedar Grove Business Park debt and requested that the EDA Board include the bond payment in their budget and consider it in their levy request. Hakes requested the EDA resolve their existing debt obligation before creating any new obligations or debt. The EDA Board made a motion and voted to "not incur any more bonded indebtedness until the Cedar Grove Business Park is stabilized". There is some confusion with Hakes and Roth about this motion which will need to be clarified.
Hakes and Roth reported that a private developer is working with the EDA and hoping to build several rental homes on his property in Grand Marais. The developer and EDA are exploring IRRB grant funding to offset infrastructure costs. There will likely be a presentation to the Council on July 28.
Mike Roth reported that EDA Director Matt Geretschlaeger verbally indicated to the EDA Board that he would be resigning from the EDA effective January 1, 2011 if his position was only funded for 1/2 time.
Burn Pile Discussion
Hakes reported that Diane Pearson, Cook County Hospital Administrator, called her with a concern about the smoke from the City's burn pile and its negative affect on patients in the ER and hospital. Pearson said the problem seems to be worst when the pile is smoldering. Council acknowledged that air quality at the hospital and school are sometimes affected by the burn pile. After discussions about the pros and cons of having a City burn pile, Council directed Roth to talk with the DNR, County and Forest Service about possible solutions which most likely means alternative locations. Council also discussed the possibility of a Public Meeting for citizens to express their concerns about the Burn Pile both pro and con.
New Hire at the Library
Council unanimously approved the hiring of Patsy Ingebretson in the Library I position replacing Anne Prinsen.
Council & Staff Reports
Bill Lenz reported that Golf and Park revenues are up year-to-date; bookings are also up. Lenz reported that the Charter School painted a lovely mural at the Pool on one of the doors. Lenz was pleased to announce the Pool passed their surprise pool inspection "with flying colors". And, Lenz shared with the Council that friends of Dick Joynes would like to donate a flag pole and flag in memory of their dear friend Dick and will talk with the Park Board about an appropriate location.
Kay Costello reported her attendance at the last Library Board Meeting and that they've been working diligently on their 2011 budget.
Tim Kennedy reported that the PUC is discussing how the City should manage and oversee sewage treatment systems within the City of Grand Marais.
Jan Sivertson announced to the Council that she is getting married in October 2010 and may be absent for 2-4 months beginning January 2011. She is considering resigning her position on the Council.
Sue Hakes reported that the orange flags to be used as a pedestrian aid in the crosswalks have arrived; the street department will be placing them as soon the signage arrives.
Mark Your Calendars
Wed, July 28 at 4:30 pm, City Council Meeting
Wed, August 11 at 4:30 pm, City Council Meeting
Wed, August 25 at 4:30 pm, City Council Meeting
Wednesday, June 9, 2010
Worksession and City Council Meeting
Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson along with City Attorney Chris Hood (via phone), Mike Roth, and Kim Dunsmoor were all present for today's Worksession and Council Meeting. Also present for portions of the the Council Meeting were Tom Nelson and Linda Chappelle. EDA Board Member Mark Sandbo was present for the Worksession.
Council Worksession on Economic Development Authority (EDA)
Yesterday, a small group of West End Business Owners, as well as members of the EDA Golf Course Subcommittee, gave a presentation to the full EDA Board at their regularly scheduled meeting. This is a very similar presentation to the one given to Hakes and Roth a couple of weeks ago. The purpose of today's worksession was for the full City Council to get updated on the state of the EDA, in particular Superior National Golf Course (SN)
Jan Sivertson and Mike Roth summarized for the Council, the presentation that was given to the EDA. The basic premise is that SN is losing money due to declining golf rounds caused by too little marketing and ~$1.5M in deferred capital improvements. The West End Business Community proposes a solution to the problem that includes stabilizing the SN financial needs, providing long-term management, and fulfilling the original purpose of the Golf Course to bring tourists to Cook County. The group is proposing resolving the SN financial problems through use of Payment In Lieu of Taxes (PILT) funds, One Percent Sales tax Funds and increasing the EDA Levy. They are also proposing that SN be managed by and leased to a to-be-created Non-Profit Corporation. Sivertson reported that the EDA voted at their June 8 Meeting to support these concepts.
Council had a healthy discussion about the EDA, the proposed concepts and what role or influence the City Council has in resolving the financial problems of SN. Mayor Hakes opened the discussion with comments that the EDA is a joint City and County effort with (2) struggling assets--Superior National Golf Course and the Cedar Grove Business Park. Council acknowledged the problems at Superior National and discussed the pros and cons of the proposed solution. Hakes also requested that in addition to resolving the problems at Superior National that the EDA give attention to the problems at the Business Development Park. The Council supports working with the County to resolve the problems at both the Golf Course and the Business Park. Council also expressed concerns that increasing funding to the EDA without addressing the management issues will not solve SN problems.
The EDA, supported by the West End Business Community, will make its presentation to the County Board on June 22.
City Council Meeting
Open Forum
Librarian Linda Chappelle reported that the Library Board sent a Request for Proposals (RFP) to 10 architectural firms for the Library Expansion Project. A Pre-proposal Conference is scheduled for June 18th at the Library for interested architects.
Consent Agenda
The Consent Agenda was approved with (1) minor correction.
Sawtooth Challenge Mountain Bike Race
Council unanimously approved the Street Permit for the Sawtooth Challenge Mountain Bike Race requested by the Superior Cycling Association. This event is scheduled for April 28, 2010 downtown Grand Marais.
Water Emergency and Conservation Plan
Council unanimously voted to adopt the Water Emergency and Conservation Plan for the City of Grand Marais as presented by Tom Nelson. The plan has already been approved by the MN DNR. Council noted points of interest within the plan. Water usage has actually decreased over the past 20 years although population has increased; this is likely due to community conservation efforts. The amount of water unaccounted for peaked in 2004 and has gone down fairly significantly over the past 3 years. The largest user of water by volume is the Water Treatment plant; the Grand Marais Pool is ranked as the 8th largest user.
Stormwater Projects Cost-Share Grant
Tristan Beaster, Cook County Soil and Water, asked Council to approve a Cost-Share Grant Agreement for ~$16,670 ($12,497 grant plus $4,165 cost-share) to be applied toward any of (3) projects to repair streets damaged in the June 6, 2008 storm. Projects that may benefit from these projects include 10th Avenue and 11th Avenue between First and Second Streets and Humphrey Circle; all streets are gravel. Property owners will also be asked to participate, perhaps by paying for new larger driveway culverts. Projects need to be completed by June 3, 2012 with construction anticipated in 2011. Council approved the request unanimously.
IRR Community Business Partnership Grant Annual Report
Council reviewed the Annual Report submitted to Iron Range Resources as required by our agreement with the State of Minnesota acting by and through its Office of the Commissioner of Iron Range Resources and Rehabilitation.
Other Items as Necessary
Mike Roth asked the Council to consider how to resolve overgrown lawns in the residential or commercial areas of Grand Marais. Council authorized Mike Roth to write a letter to the property owner in these instances and ask them to mow the grass.
Council & Staff Reports
Bill Lenz reported that year-to-date revenues are up at the Rec Park, Pool and Golf Course. He also reported that the Park Board has eliminated the $25 fee to apply for a Special Events permit and that the Park Board will absorb the ~$400 cost to move buoys for the Dragon Boat Festival. Lenz also noted that Grand Marais will be host to a 50' boat within the month.
Kay Costello reported on the Library Board Meeting. She also asked Bill Lenz for an update on the Joint City/County/School/Tribal Council meeting held last month.
Tim Kennedy reported that the Planning Commission is considering a request for a Home Occupation Conditional Use Permit from Ron Lund to have an Art Studio in his home. The Planning Commission requested further information from Lund.
Jan Sivertson reported that the Universiy of Minnesota Crookston met with the EDA Board regarding the marketing of the Cedar Grove Business Park. U of M Crookston noted that our Business Park faces unique challenges including small population for workforce and limited airport facilities.
Mike Roth reported that KGM is working on the road at the Business Park.
Sue Hakes reported that she had a very productive conversation with Bruce Leng, owner of the former Theatre Building downtown. Leng understands the potential for a safety issue at the building and will consider doing some work to the front side. Hakes agreed to provide Leng with information regarding the Store Front Loan program and possibility of receiving a grant if/when building is ever demolished. Hakes reported that Stan Linnell and Peter Hark of the DNR will be in Grand Marais to meet with the Council regarding the Safe Harbor and Marina on June 29. A possible tour of the waterfront will be included in the meeting. Hakes asked Roth if the YOUR SPEED IS SIGN had been ordered; Roth reported that it has been ordered and it should arrive soon. Lastly, Hakes requested that Council consider using orange Crosswalk Flags at (1) intersection as a beta test to see if they help pedestrians cross more safely by letting motorists know of their intentions. Hakes proposes that Council authorize her to work with Roth and Lenny Bloomquist of the Streets Department to provide flags and monitor their use. Council had questions about how the Public would be informed of the project. Hakes has a call in to the Transportation Planner at Salt Lake City Utah to see how their city built this program in 2000.
Mark Your Calendars
Wednesday, June 30 at 4:30 pm, City Council Meeting
Wednesday, July 14 at 3:30 pm, Worksession--Budget
Wednesday, July 14 at 4:30, City Council Meeting
Wednesday, July 28 at 4:30, City Council Meeting
Council Worksession on Economic Development Authority (EDA)
Yesterday, a small group of West End Business Owners, as well as members of the EDA Golf Course Subcommittee, gave a presentation to the full EDA Board at their regularly scheduled meeting. This is a very similar presentation to the one given to Hakes and Roth a couple of weeks ago. The purpose of today's worksession was for the full City Council to get updated on the state of the EDA, in particular Superior National Golf Course (SN)
Jan Sivertson and Mike Roth summarized for the Council, the presentation that was given to the EDA. The basic premise is that SN is losing money due to declining golf rounds caused by too little marketing and ~$1.5M in deferred capital improvements. The West End Business Community proposes a solution to the problem that includes stabilizing the SN financial needs, providing long-term management, and fulfilling the original purpose of the Golf Course to bring tourists to Cook County. The group is proposing resolving the SN financial problems through use of Payment In Lieu of Taxes (PILT) funds, One Percent Sales tax Funds and increasing the EDA Levy. They are also proposing that SN be managed by and leased to a to-be-created Non-Profit Corporation. Sivertson reported that the EDA voted at their June 8 Meeting to support these concepts.
Council had a healthy discussion about the EDA, the proposed concepts and what role or influence the City Council has in resolving the financial problems of SN. Mayor Hakes opened the discussion with comments that the EDA is a joint City and County effort with (2) struggling assets--Superior National Golf Course and the Cedar Grove Business Park. Council acknowledged the problems at Superior National and discussed the pros and cons of the proposed solution. Hakes also requested that in addition to resolving the problems at Superior National that the EDA give attention to the problems at the Business Development Park. The Council supports working with the County to resolve the problems at both the Golf Course and the Business Park. Council also expressed concerns that increasing funding to the EDA without addressing the management issues will not solve SN problems.
The EDA, supported by the West End Business Community, will make its presentation to the County Board on June 22.
City Council Meeting
Open Forum
Librarian Linda Chappelle reported that the Library Board sent a Request for Proposals (RFP) to 10 architectural firms for the Library Expansion Project. A Pre-proposal Conference is scheduled for June 18th at the Library for interested architects.
Consent Agenda
The Consent Agenda was approved with (1) minor correction.
Sawtooth Challenge Mountain Bike Race
Council unanimously approved the Street Permit for the Sawtooth Challenge Mountain Bike Race requested by the Superior Cycling Association. This event is scheduled for April 28, 2010 downtown Grand Marais.
Water Emergency and Conservation Plan
Council unanimously voted to adopt the Water Emergency and Conservation Plan for the City of Grand Marais as presented by Tom Nelson. The plan has already been approved by the MN DNR. Council noted points of interest within the plan. Water usage has actually decreased over the past 20 years although population has increased; this is likely due to community conservation efforts. The amount of water unaccounted for peaked in 2004 and has gone down fairly significantly over the past 3 years. The largest user of water by volume is the Water Treatment plant; the Grand Marais Pool is ranked as the 8th largest user.
Stormwater Projects Cost-Share Grant
Tristan Beaster, Cook County Soil and Water, asked Council to approve a Cost-Share Grant Agreement for ~$16,670 ($12,497 grant plus $4,165 cost-share) to be applied toward any of (3) projects to repair streets damaged in the June 6, 2008 storm. Projects that may benefit from these projects include 10th Avenue and 11th Avenue between First and Second Streets and Humphrey Circle; all streets are gravel. Property owners will also be asked to participate, perhaps by paying for new larger driveway culverts. Projects need to be completed by June 3, 2012 with construction anticipated in 2011. Council approved the request unanimously.
IRR Community Business Partnership Grant Annual Report
Council reviewed the Annual Report submitted to Iron Range Resources as required by our agreement with the State of Minnesota acting by and through its Office of the Commissioner of Iron Range Resources and Rehabilitation.
Other Items as Necessary
Mike Roth asked the Council to consider how to resolve overgrown lawns in the residential or commercial areas of Grand Marais. Council authorized Mike Roth to write a letter to the property owner in these instances and ask them to mow the grass.
Council & Staff Reports
Bill Lenz reported that year-to-date revenues are up at the Rec Park, Pool and Golf Course. He also reported that the Park Board has eliminated the $25 fee to apply for a Special Events permit and that the Park Board will absorb the ~$400 cost to move buoys for the Dragon Boat Festival. Lenz also noted that Grand Marais will be host to a 50' boat within the month.
Kay Costello reported on the Library Board Meeting. She also asked Bill Lenz for an update on the Joint City/County/School/Tribal Council meeting held last month.
Tim Kennedy reported that the Planning Commission is considering a request for a Home Occupation Conditional Use Permit from Ron Lund to have an Art Studio in his home. The Planning Commission requested further information from Lund.
Jan Sivertson reported that the Universiy of Minnesota Crookston met with the EDA Board regarding the marketing of the Cedar Grove Business Park. U of M Crookston noted that our Business Park faces unique challenges including small population for workforce and limited airport facilities.
Mike Roth reported that KGM is working on the road at the Business Park.
Sue Hakes reported that she had a very productive conversation with Bruce Leng, owner of the former Theatre Building downtown. Leng understands the potential for a safety issue at the building and will consider doing some work to the front side. Hakes agreed to provide Leng with information regarding the Store Front Loan program and possibility of receiving a grant if/when building is ever demolished. Hakes reported that Stan Linnell and Peter Hark of the DNR will be in Grand Marais to meet with the Council regarding the Safe Harbor and Marina on June 29. A possible tour of the waterfront will be included in the meeting. Hakes asked Roth if the YOUR SPEED IS SIGN had been ordered; Roth reported that it has been ordered and it should arrive soon. Lastly, Hakes requested that Council consider using orange Crosswalk Flags at (1) intersection as a beta test to see if they help pedestrians cross more safely by letting motorists know of their intentions. Hakes proposes that Council authorize her to work with Roth and Lenny Bloomquist of the Streets Department to provide flags and monitor their use. Council had questions about how the Public would be informed of the project. Hakes has a call in to the Transportation Planner at Salt Lake City Utah to see how their city built this program in 2000.
Mark Your Calendars
Wednesday, June 30 at 4:30 pm, City Council Meeting
Wednesday, July 14 at 3:30 pm, Worksession--Budget
Wednesday, July 14 at 4:30, City Council Meeting
Wednesday, July 28 at 4:30, City Council Meeting
Tuesday, June 1, 2010
Budget Worksession and City Council Meeting Notes
Note: This update is for meetings held May 26, 2010.
Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for both the Budget Worksession and City Council Meetings. Also in attendance were Mike Roth, Kim Dunsmoor and Chris Hood (via telephone). Dave Teersteg was present for the Budget Meeting.
Budget Worksession
City Administrator Mike Roth gave an overview of recent activity regarding the State Budget and Year-To-Date Summary. Cuts to the City of Grand Marais 2010 Budget include a previous $73,647 reduction in Local Government Aid (LGA) and the recent $33,352 reduction in Market Value Homestead Credit (MVHC).
Council considered several options for addressing the $33,352 reduction in the City's budget and ultimately voted unanimously on the following: 1) Cut $9600 allocated for cable transfer, 2) Defer ~$20K of the $30K allocated for Rec Park Site upgrades, 3) Reduce $4000 reserved for Council Priorities.
City Council Meeting
Open Forum
No member of the Public opted to speak at the Open Forum.
Consent Agenda
The consent agenda was approved with minor corrections to the Meeting Minutes.
Chamber of Commerce
Permits were granted to the Chamber of Commerce for both the Annual Classic Car Show to be held June 12 and Fourth of July Parade on the evening of July 4.
Cook County Local Energy Project (CCLEP)
George Wilkes of CCLEP presented the modified Cook County/Grand Marais Energy Planning Program proposal to the City Council. Instead of separate County and City programs, the project has been submitted jointly at the request of the customer (MN Office of Energy Security EECBG) for a total of $50,000 of grant funding. If funded, the City and County will work with CCLEP to hire a contracted consultant to conduct a community-wide planning process to develop energy efficiency and renewable energy goals, policies, and implementation strategies. The City will cost-share with some labor.
Wilkes also requested a letter of support from the Council for their $262,160 proposal entitled "Supporting Community-Driven Sustainable Bioenergy Projects". The goals of this project are to develop and share information and tools that address key questions about the viability of community bioenergy systems. The Council voted 4-1 to provide the requested letter of support. Mayor Hakes voted against providing the letter stating she does not support asking for $262,160 for a project that has not been fully described or understood.
Planning Commission Report
Council approved Resolution to approve a Conditional Use Permit for Greg Nichols and Kirsten van den Berg to operate a fitness studio as a home occupation. Council voted 3-1 in favor of the Resolution with Costello opposed. Mayor Hakes abstained.
Hazardous Buildings
Prompted by public concerns brought forward about the condition of the former theatre building, Council asked Mike Roth and Attorney Chris Hood to present the various ways to address Nuisance/Hazardous Buildings within the City of Grand Marais. The range of options is wide and includes Local Ordinance City Code Chapter 22, State Law regarding Hazardous Buildings, Due Process, Improvement through Incentive, and Hazard By Repair Order. Public Safety was clearly the main concern of the Council. Mayor Hakes volunteered to contact the property owner to discuss the safety concern.
Grand Marais Playhouse Request (GMPH)
The GMPH requested $1500 in support of the Summer Internship program at the Playhouse. Due to budget constraints, Council regrets being unable to support this program.
Council & Staff Reports
Kim Dunsmoor reported that Fire Chief Ben Silence intends to hire (6) Firefighters.
Mike Roth reported that he and Mayor Hakes had been meeting with North House Folk School (NHFS) regarding plans to build the Green Building and any potential impact to the current lease. Just this week, NHFS informed Hakes and Roth that plans to move forward with the Green Building have been pushed out to 2011 or beyond.
Mayor Hakes reported that Jan Horak called with an idea improve pedestrian safety by providing orange crosswalk flags at busy intersections. Believing the idea has merit, Hakes is exploring the idea. Hakes also reported that she attended a Community Center Meeting with Bob Fenwick, Beth Schwarz, and Diane Booth. The majority of the meeting was spent determining who should be represented on the Community Center Steering Committee using the suggested members from the One Percent Committee for the C0mmunity Center as a guide. Hakes, along with Dave Teersteg and Bill Lenz will represent the City. Hakes reported that several business owners from the west end, along with (2) members of the EDA Golf Course Committee requested a meeting with Hakes and Roth to express their concerns about the condition of Superior National Golf Course. A Council Worksession will be scheduled to discuss ideas about resolving financial problems at both the Golf Course and the Business Park.
Mark Your Calendars
Wednesday, June 9 at 3:30 pm, Worksession to discuss EDA Golf Course/Business Park
Wednesday, June 9 at 4;30 pm, City Council Meeting
Wednesday, June 30, at 4:30 pm, City Council Meeting
Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for both the Budget Worksession and City Council Meetings. Also in attendance were Mike Roth, Kim Dunsmoor and Chris Hood (via telephone). Dave Teersteg was present for the Budget Meeting.
Budget Worksession
City Administrator Mike Roth gave an overview of recent activity regarding the State Budget and Year-To-Date Summary. Cuts to the City of Grand Marais 2010 Budget include a previous $73,647 reduction in Local Government Aid (LGA) and the recent $33,352 reduction in Market Value Homestead Credit (MVHC).
Council considered several options for addressing the $33,352 reduction in the City's budget and ultimately voted unanimously on the following: 1) Cut $9600 allocated for cable transfer, 2) Defer ~$20K of the $30K allocated for Rec Park Site upgrades, 3) Reduce $4000 reserved for Council Priorities.
City Council Meeting
Open Forum
No member of the Public opted to speak at the Open Forum.
Consent Agenda
The consent agenda was approved with minor corrections to the Meeting Minutes.
Chamber of Commerce
Permits were granted to the Chamber of Commerce for both the Annual Classic Car Show to be held June 12 and Fourth of July Parade on the evening of July 4.
Cook County Local Energy Project (CCLEP)
George Wilkes of CCLEP presented the modified Cook County/Grand Marais Energy Planning Program proposal to the City Council. Instead of separate County and City programs, the project has been submitted jointly at the request of the customer (MN Office of Energy Security EECBG) for a total of $50,000 of grant funding. If funded, the City and County will work with CCLEP to hire a contracted consultant to conduct a community-wide planning process to develop energy efficiency and renewable energy goals, policies, and implementation strategies. The City will cost-share with some labor.
Wilkes also requested a letter of support from the Council for their $262,160 proposal entitled "Supporting Community-Driven Sustainable Bioenergy Projects". The goals of this project are to develop and share information and tools that address key questions about the viability of community bioenergy systems. The Council voted 4-1 to provide the requested letter of support. Mayor Hakes voted against providing the letter stating she does not support asking for $262,160 for a project that has not been fully described or understood.
Planning Commission Report
Council approved Resolution to approve a Conditional Use Permit for Greg Nichols and Kirsten van den Berg to operate a fitness studio as a home occupation. Council voted 3-1 in favor of the Resolution with Costello opposed. Mayor Hakes abstained.
Hazardous Buildings
Prompted by public concerns brought forward about the condition of the former theatre building, Council asked Mike Roth and Attorney Chris Hood to present the various ways to address Nuisance/Hazardous Buildings within the City of Grand Marais. The range of options is wide and includes Local Ordinance City Code Chapter 22, State Law regarding Hazardous Buildings, Due Process, Improvement through Incentive, and Hazard By Repair Order. Public Safety was clearly the main concern of the Council. Mayor Hakes volunteered to contact the property owner to discuss the safety concern.
Grand Marais Playhouse Request (GMPH)
The GMPH requested $1500 in support of the Summer Internship program at the Playhouse. Due to budget constraints, Council regrets being unable to support this program.
Council & Staff Reports
Kim Dunsmoor reported that Fire Chief Ben Silence intends to hire (6) Firefighters.
Mike Roth reported that he and Mayor Hakes had been meeting with North House Folk School (NHFS) regarding plans to build the Green Building and any potential impact to the current lease. Just this week, NHFS informed Hakes and Roth that plans to move forward with the Green Building have been pushed out to 2011 or beyond.
Mayor Hakes reported that Jan Horak called with an idea improve pedestrian safety by providing orange crosswalk flags at busy intersections. Believing the idea has merit, Hakes is exploring the idea. Hakes also reported that she attended a Community Center Meeting with Bob Fenwick, Beth Schwarz, and Diane Booth. The majority of the meeting was spent determining who should be represented on the Community Center Steering Committee using the suggested members from the One Percent Committee for the C0mmunity Center as a guide. Hakes, along with Dave Teersteg and Bill Lenz will represent the City. Hakes reported that several business owners from the west end, along with (2) members of the EDA Golf Course Committee requested a meeting with Hakes and Roth to express their concerns about the condition of Superior National Golf Course. A Council Worksession will be scheduled to discuss ideas about resolving financial problems at both the Golf Course and the Business Park.
Mark Your Calendars
Wednesday, June 9 at 3:30 pm, Worksession to discuss EDA Golf Course/Business Park
Wednesday, June 9 at 4;30 pm, City Council Meeting
Wednesday, June 30, at 4:30 pm, City Council Meeting
Wednesday, April 28, 2010
Budget Worksession and City Council Meeting
Mayor Hakes, Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's Budget Worksession and City Council Meeting. Also in attendance were Finance Director Kim Dunsmoor and Attorney Chris Hood (via telephone). City Administrator Mike Roth was absent.Budget Worksession
Kim Dunsmoor provided the Council with an overview of Governor Pawlenty's supplemental budget bill which was signed into law on April 1, 2010. The State of MN has an immediate $1 Billion deficit which the State Legislature plans to address with $700 Million in cuts to Health & Human Services and K-12 Education. The Legislature also anticipates $400 Million increase in Federal funding for Medicaid. If these plans do not materialize as anticipated, further cuts to local governments could be made.
The impact of the State's Budget problems have already resulted in a $73,647 cut to the City of Grand Marais' Local Government Aid (LGA) funding for 2010. This month, the City learned that an additional unallotment has been made in the amount of $33,352, this time from the Market Value Homestead Credit (MVHC). The State Legislature has not finalized the entire $1 Billion Supplemental Budget Plan, so the exact amount of the City's unallotment won't be known until June 2010, but the situation certainly isn't likely to improve.
Council, led by Dunsmoor, reviewed the 2010 planned projects, equipment needs, expenditures, and fixed assets depreciation. It became clear very quickly that Council is not in position to approve new spending without a clear understanding of what will be given up to do it.
City Council Meeting
Open Forum
No member of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with no changes.
Sheriff's Fire Order
Council voted unanimously to approve Resolution Approving Fire Ban (Resolution 2010-02) as recommended by City Attorney Chris Hood and Cook County Sheriff Mark Falk. On April 22, 2010 Falk issued an Order prohibiting all campfires and recreational fires within Cook County, MN. Because Sheriff Falk's Order was more restrictive than the DNR Commissioner's and Superior National Forest Supervisor's Order, Hood recommended that the Council adopt this Resolution to be 100% consistent with the County. Hood said he believes the Sheriff has the authority to issue fire permits for businesses and organizations on a case by case basis.
North House Folks School Building Permit
Council approved a building permit for North House Folk School to move and expand their Blacksmith Shop. The proposed building complies with City zoning requirements. Council approval is required to approve this permit as a condition of the lease between NHFS and the City of Grand Marais. Greg Wright has met with the Park Board about the project. Council approved this building permit by a vote of 4 - 0. Councilor Kay Costello recused herself from this vote as she is employed by North House.
Personnel
Council unanimously approved hiring Lee Hall as a part time liquor store clerk to replace Buffy Butz who has resigned her position.
Council & Staff Reports
Jan Sivertson reported that several downtown business owners have expressed safety concerns about the old Theatre Building on Wisconsin Avenue. Council will review current Ordinances regarding dilapidated buildings and consider options for this building and others.
Sue Hakes publicly thanked Grand Marais resident and business owner Jim Shinners for coordinating the downtown clean up in celebration of the 40th Annual Earth Day. Shinners reported that over 75 people participated in the clean-up activities (see photo above). Supporting the project were the Cook County News Herald and WTIP Community Radio, US Border Patrol, Forest Service, Church Groups, Girl Scouts, Chamber of Commerce, North House Folk School, Harbor Friends, the Grand Marais Business Council and motivated individuals!
Hakes reported that Commissioner Bob Fenwick asked her to confirm with the Council that they still support including the Pool and Softball Field in the proposed Community/Rec Center. Council confirmed.
Mark Your Calendars
Wednesday, May 12 at 4:30 pm, City Council Meeting
Wednesday, May 26 at 3:30 pm, Budget Meeting
Wednesday, May 26 at 4:30 pm, City Council Meeting
Thursday, May 27 at 4:00 pm, Joint City/County/School/Tribal Council Meeting at Location TBD
Wednesday, April 14, 2010
City Council Meeting
After a quick tour of City Hall, Mayor Hakes was pleased to introduce her father, Herb Hakes, to the City Council, City Staff and members of the Public in attendance.
Mayor Hakes then called the regularly scheduled Council Meeting to order. In attendance were Hakes, Councilors Costello, Kennedy, Lenz and Sivertson, City Administrator Mike Roth, Finance Director Kim Dunsmoor and City Attorney Chris Hood (via telephone).
Open Forum
No members of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with minor corrections.
Girl Scout Tree Planting Request
Council unanimously approved the request from the Girl Scouts of Cook County to plant a tree for the Detrick and Palmer families in memory of Dean Detrick. The Girl Scouts were represented by Arvis Thompson, Girl Scouts Northern Light Services Unit Chairperson. The tree will be planted in front of the Detrick Building.
Street Permits
Council unanimously approved Street Permits for both the Art Festival (July 10-11) and the Dragon Boat Festival (July 29 - August 1). Art Colony Director Amy Demmer made the request on behalf of the Art Colony for the Art Festival.
In an effort to better support Special Events being held in our City Parks, festivals and events will now be required to get a permit from the Park Board to use City Park property or resources. The City Council will continue to approve street use requests.
Cook County Soil & Water Stormwater Design Presentation
Tristan Beaster, Cook County Soil and Water, gave a very informational presentation on storm water design. Beaster overviewed the Planning and Design project that will be conducted during 2010 as part of a $36,000 Lake Superior Coastal Program Grant. Goals of the project are to direct storm water runoff, improve water quality and enhance streetscape landscaping.
North House Folk School (NHFS) Update
Greg Wright, Director of North House Folk School, made his Annual Report on NHFS to the Council. Wright was pleased to report that after a difficult financial year in 2009, enrollment for 2010 is up significantly over the past 2 years. Wright credits this early promise of a successful 2010 to improved marketing and dedicated staff.
Wright updated the Council on plans for building the new Blacksmith Shed. NHFS will be providing Council with a site plan and applying for a Building Permit requiring Council approval. Council required that NHFS continue to coordinate with the Park Board on their shared border, particularly regarding storm water runoff and pedestrian walkways.
Council unanimously approved formal request for extending the deadline for completion of the "North House Harbor-Side Commons Revitalization" project from Minnesota's Lake Superior Coastal Program Project Grant #306A-01-11. The City will request the new deadline for completion of the project to be May 31, 2012. Wright is very comfortable that this deadline will be achieved.
Council & Staff Reports
Jan Sivertson reported that in a highly unusual move, the MN Department of Employment and Economic Development (DEED) reinstated Cook County in the joint Lake/Cook County Small Cities Development Program grant for housing rehabilitation funds. The Council expressed their sincere gratitude to both Reed Erickson (State Program Administrative Director for DEED) and Nancy Grabko (EDA Housing Coordinator). This restored funding will enable Cook County to fund 10 home rehabilitation projects in the next 15 months.
Bill Lenz reported that the Park Board approved the Community Garden project and their Capital Improvement Plan. Priority Capital Improvement Projects include 1) paving the road running west from 8th Avenue West, 2) upgrading 10-20 sites to full hook-up, 3) improving the community's connection to the Park, 4) installing the solar hot water heater in the bath house funded by a grant, 5) Safe Harbor planning, 6) new Park Office. The Park officially opens May 1.
Kay Costell0 reported that the Library Board and Library Staff are working to solicit interested architects for the Library's proposed expansion project.
Mark Your Calendars
Wednesday 4/28 at 3:30 pm, Budget Worksession at City Hall
Wednesday 4/28 at 4:30 pm, City Council Meeting
Wednesday, 5/12 at 4:30 pm, City Council Meeting
Wednesday, 5/26 at 4:30 pm, City Council Meeting
Thursday, 5/27 at 4:00 pm Joint City/County/School/Tribal Council Meeting at location TBD
Mayor Hakes then called the regularly scheduled Council Meeting to order. In attendance were Hakes, Councilors Costello, Kennedy, Lenz and Sivertson, City Administrator Mike Roth, Finance Director Kim Dunsmoor and City Attorney Chris Hood (via telephone).
Open Forum
No members of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with minor corrections.
Girl Scout Tree Planting Request
Council unanimously approved the request from the Girl Scouts of Cook County to plant a tree for the Detrick and Palmer families in memory of Dean Detrick. The Girl Scouts were represented by Arvis Thompson, Girl Scouts Northern Light Services Unit Chairperson. The tree will be planted in front of the Detrick Building.
Street Permits
Council unanimously approved Street Permits for both the Art Festival (July 10-11) and the Dragon Boat Festival (July 29 - August 1). Art Colony Director Amy Demmer made the request on behalf of the Art Colony for the Art Festival.
In an effort to better support Special Events being held in our City Parks, festivals and events will now be required to get a permit from the Park Board to use City Park property or resources. The City Council will continue to approve street use requests.
Cook County Soil & Water Stormwater Design Presentation
Tristan Beaster, Cook County Soil and Water, gave a very informational presentation on storm water design. Beaster overviewed the Planning and Design project that will be conducted during 2010 as part of a $36,000 Lake Superior Coastal Program Grant. Goals of the project are to direct storm water runoff, improve water quality and enhance streetscape landscaping.
North House Folk School (NHFS) Update
Greg Wright, Director of North House Folk School, made his Annual Report on NHFS to the Council. Wright was pleased to report that after a difficult financial year in 2009, enrollment for 2010 is up significantly over the past 2 years. Wright credits this early promise of a successful 2010 to improved marketing and dedicated staff.
Wright updated the Council on plans for building the new Blacksmith Shed. NHFS will be providing Council with a site plan and applying for a Building Permit requiring Council approval. Council required that NHFS continue to coordinate with the Park Board on their shared border, particularly regarding storm water runoff and pedestrian walkways.
Council unanimously approved formal request for extending the deadline for completion of the "North House Harbor-Side Commons Revitalization" project from Minnesota's Lake Superior Coastal Program Project Grant #306A-01-11. The City will request the new deadline for completion of the project to be May 31, 2012. Wright is very comfortable that this deadline will be achieved.
Council & Staff Reports
Jan Sivertson reported that in a highly unusual move, the MN Department of Employment and Economic Development (DEED) reinstated Cook County in the joint Lake/Cook County Small Cities Development Program grant for housing rehabilitation funds. The Council expressed their sincere gratitude to both Reed Erickson (State Program Administrative Director for DEED) and Nancy Grabko (EDA Housing Coordinator). This restored funding will enable Cook County to fund 10 home rehabilitation projects in the next 15 months.
Bill Lenz reported that the Park Board approved the Community Garden project and their Capital Improvement Plan. Priority Capital Improvement Projects include 1) paving the road running west from 8th Avenue West, 2) upgrading 10-20 sites to full hook-up, 3) improving the community's connection to the Park, 4) installing the solar hot water heater in the bath house funded by a grant, 5) Safe Harbor planning, 6) new Park Office. The Park officially opens May 1.
Kay Costell0 reported that the Library Board and Library Staff are working to solicit interested architects for the Library's proposed expansion project.
Mark Your Calendars
Wednesday 4/28 at 3:30 pm, Budget Worksession at City Hall
Wednesday 4/28 at 4:30 pm, City Council Meeting
Wednesday, 5/12 at 4:30 pm, City Council Meeting
Wednesday, 5/26 at 4:30 pm, City Council Meeting
Thursday, 5/27 at 4:00 pm Joint City/County/School/Tribal Council Meeting at location TBD
Wednesday, March 31, 2010
Worksession and City Council Meeting
Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's Council Worksession and regularly scheduled City Council Meeting. Also present were Mike Roth and Kim Dunsmoor. Ben Silence and Mike Flack were present for a portion of the Council Meeting and Dave Tersteeg attended the Worksession.
Council Worksession
Grant Awards Made
Council was delighted to hear that (2) proposals that were submitted to the Energy Efficiency and Conservation Block Program (EECBG) by the City and the Cook County Energy Project (CCLEP) were awarded. Mayor Hakes thanked CCLEP on behalf of the Council for their work in bringing these opportunities to the City and for their contribution in winning these awards.
The first project funded is for $10,000 (plus ~$10K cost-share) to retrofit existing lighting in City-owned buildings (City Hall, Park Office, bath houses, water and wastewater treatment plants).
The second project awarded is for the City and County to fund a consultant to work with the City and County to identify and prioritize energy efficiency goals for residential, commercial and government buildings. The City and County had applied individually for $30K each. The award will be made to the City and County jointly for $50,000. The City's portion of the matching funds will be provided through City Staff support and CCLEP volunteer time.
Setting Priorities
As agreed to at the February 24, 2010 Council Meeting, the Council held a Worksession to begin to prioritize the City's energy efficiency goals and projects, as well as identify energy efficiency goals shared with CCLEP. The City and CCLEP intend to jointly pursue grant funding to move shared energy efficiency goals forward. Several members of the CCLEP organization were present to participate in the discussion.
The Council clearly agrees that improving energy efficiency for the City overall is important, and agreed unanimously to create and accept a Value Statement reflecting this. Hakes and Roth will prepare a statement for Council review at the next Council Meeting.
The City uses a lot of energy for street lights, water treatment, sewage treatment and buildings. Improving energy efficiency in these areas would be beneficial to the City; projects that can show a financial payback and reduction in energy usage would be of priority interest to the Council. Council would like to focus grant applications in these areas above others.
Biomass Energy
George Wilkes reported that CCLEP is regrouping around Biomass Energy and the CCLEP Biomass team intends to collaborate with MNTCSI and the University of Minnesota to submit a proposal to the LCCMR to fund a feasbility study for using Biomass Energy in Cook County.
City Council Meeting
Open Forum
On behalf of the Lions Club, Mark Sandbo reported that there have been (3) meetings held to discuss the need for additional public restrooms in downtown Grand Marais. Consideration by the Committee is being given to expanding the existing public restrooms, building new bathrooms in conjunction with the potential Library Expansion, building an entirely new facility, or renovating a portion of the building behind Threads. A request for funding will be forthcoming to the Council. Council will consider the need for additional public restrooms in their Capital Improvement Planning and Prioritization.
Grand Marais Fire Chief Ben Silence and Assistant Fire Chief Mike Flack informed the Council that the Grand Marais Volunteer Fire Department (GMVFD) and Mesabi Range Community College will be conducting a house burn training at 406 First Avenue East on April 10, 2010. Flack will be giving notice to neighbors on the block and neighboring blocks. This will be an all day event. Questions should be directed to City Hall at 387-1848.
Senior Center Director Bev Green expressed concerns regarding the difficulty in getting the Arrowhead Transit bus in and out of the City Parking Lot. Green and Roth will work to find a solution for parking the bus and consider the benefits of creating a bus only parking space on Broadway in front of the Senior Center.
Consent Agenda
The Consent Agenda was approved with no changes.
Peddler Permit
Council unanimously approved a Peddler Permit for Dan Anderson, Scenic Airplane Rides, to give scenic airplane rides fom the Grand Marais Harbor and East Bay for the months of June-October.
Farmer's Market Expansion
Council unanimously approved the request from the Cook County Farm and Craft Market to expand the Farmer's Market space into the City Parking Lot. The Farmer's Market is held during the Summer on Saturday mornings from about 7:30 am to 1 pm.
CCLEP
Cook County Local Energy Project (CCLEP) requested Council support and cost-share for the submission of an Iron Range Resources (IRR) Renewable Energy Grant. The deadline for this grant is tomorrow April 1, 2010. The proposed project is for installation of a 10.56 kw pole mounted photovoltaic system at Gunflint Hills Golf course or other suitable location on City-owned property. The basic idea of this project is to convert light into electricity to be fed back into the power grid.
The total cost of the project is estimated to be $107,000 with cost share from the City of $8,000 cash and $5,000 site preparation. The City would also be responsible for any maintenance or repair of the system which has a projected useful life of 20-30 years. The anticipated energy cost savings for this project is $1600/year for the City of Grand Marais.
Council approved submitting the proposal 4-1 with Mayor Hakes voting against. Hakes opposed the project based on a) the lack of payback (30 years x $1600 = $48,000), b) the lack of time for Mike Roth and Kim Dunsmoor to examine and validate the project costs, and c) the deviation from the agreement by the City and CCLEP to identify priorities and submit proposals based on those priorities. Hakes also expressed concern that City's discretionary funds will be limited or eliminated in 2010 due to further cuts to Local Government Aid.
Lake and Cook County Joint Housing Initiative 2009 Annual Report
Housing Coordinator Nancy Grabko presented the 2009 Annual Report for the Lake/Cook County Joint Housing Initiative for EDA. Highlights of the report showed that total funds awarded in 2009 were $671,576 with (9) households in Cook County and (13) households in Lake County benefitting from rehabilitation projects. Seven households in the Creechville benefitted from Water/Sewer Assessment Abatement.
$130,067 in funding has been secured for (4) household rehabilitation projects in Cook County for 2010. The focus will be on households outide of the City.
Planning Commission Report
The Second Reading of Ordinance 2010-01 Roof Signs was read.
Earth Day Anniversary
Mayor Hakes reported that Jim Shinners is leading an effort to celebrate the 40th Anniversary of Earth Day on April 22, 2010. In recognition of this birthday, several local organizations are participating in an Earth Day Harbor Clean-Up: City of Grand Marais, US Border Patrol, WTIP Community Radio, North House Folk School, Harbor Friends, Grand Marais Chamber of Commerce, US Forest Service, Cook County News Herald, Grand Marais Business Council. Local schools, churches and other groups are encouraged to participate and will be contacted.
Our theme for Earth Day this year will be "What are you doing for Earth Day"? Goals for Earth Day include a) recognizing and honoring Earth Day, b) cleaning up the Grand Marais Harbor area, and 3) demonstrating that various organizations can come together cooperatively to achieve worthwhile goals.
To learn more about how you can participate, please contact Jim Shinners at 387-1191 at the Harbor Inn.
Council & Staff Reports
Bill Lenz reported that County Commissioner Bob Fenwick attended the most recent Community Center meeting. The Community Center Working Group has completed a User's Matrix based on information provided by various users of the proposed Community Center.
Tim Kennedy reported that the EDA closed on a lot sale to Pete Greszyk and the City of Grand Marais has been paid $60,000 for the assessment due.
Jan Sivertson shared that she has had difficulty attending North Shore Management Board Meetings and encouraged interested Councilors to consider supporting this board.
Sue Hakes acknowledged the MPCA recognition of the Wastewater/Water Treatment for outstanding operation, maintenance and management of the Grand Marais Wastewater Treatment System. Council expressed appreciation for the consistent excellent work by Tom Nelson and his crew.
And, saving the best for last, Mike Roth reported that David Dill worked on behalf of the City of Grand Marais to get $100,000 in State funding for water/sewer infrastructure improvement; the bill has been signed by the Governor. This money will likely be used to upgrade 4" water mains and/or replace fire hydrants.
Mark Your Calendars
Wednesday, April 14 at 4:30 City Council Meeting
Wednesday, April 28 at 3:30 Worksession-Budget
Wednesday, April 28 at 4:30 City Council Meeting
Council Worksession
Grant Awards Made
Council was delighted to hear that (2) proposals that were submitted to the Energy Efficiency and Conservation Block Program (EECBG) by the City and the Cook County Energy Project (CCLEP) were awarded. Mayor Hakes thanked CCLEP on behalf of the Council for their work in bringing these opportunities to the City and for their contribution in winning these awards.
The first project funded is for $10,000 (plus ~$10K cost-share) to retrofit existing lighting in City-owned buildings (City Hall, Park Office, bath houses, water and wastewater treatment plants).
The second project awarded is for the City and County to fund a consultant to work with the City and County to identify and prioritize energy efficiency goals for residential, commercial and government buildings. The City and County had applied individually for $30K each. The award will be made to the City and County jointly for $50,000. The City's portion of the matching funds will be provided through City Staff support and CCLEP volunteer time.
Setting Priorities
As agreed to at the February 24, 2010 Council Meeting, the Council held a Worksession to begin to prioritize the City's energy efficiency goals and projects, as well as identify energy efficiency goals shared with CCLEP. The City and CCLEP intend to jointly pursue grant funding to move shared energy efficiency goals forward. Several members of the CCLEP organization were present to participate in the discussion.
The Council clearly agrees that improving energy efficiency for the City overall is important, and agreed unanimously to create and accept a Value Statement reflecting this. Hakes and Roth will prepare a statement for Council review at the next Council Meeting.
The City uses a lot of energy for street lights, water treatment, sewage treatment and buildings. Improving energy efficiency in these areas would be beneficial to the City; projects that can show a financial payback and reduction in energy usage would be of priority interest to the Council. Council would like to focus grant applications in these areas above others.
Biomass Energy
George Wilkes reported that CCLEP is regrouping around Biomass Energy and the CCLEP Biomass team intends to collaborate with MNTCSI and the University of Minnesota to submit a proposal to the LCCMR to fund a feasbility study for using Biomass Energy in Cook County.
City Council Meeting
Open Forum
On behalf of the Lions Club, Mark Sandbo reported that there have been (3) meetings held to discuss the need for additional public restrooms in downtown Grand Marais. Consideration by the Committee is being given to expanding the existing public restrooms, building new bathrooms in conjunction with the potential Library Expansion, building an entirely new facility, or renovating a portion of the building behind Threads. A request for funding will be forthcoming to the Council. Council will consider the need for additional public restrooms in their Capital Improvement Planning and Prioritization.
Grand Marais Fire Chief Ben Silence and Assistant Fire Chief Mike Flack informed the Council that the Grand Marais Volunteer Fire Department (GMVFD) and Mesabi Range Community College will be conducting a house burn training at 406 First Avenue East on April 10, 2010. Flack will be giving notice to neighbors on the block and neighboring blocks. This will be an all day event. Questions should be directed to City Hall at 387-1848.
Senior Center Director Bev Green expressed concerns regarding the difficulty in getting the Arrowhead Transit bus in and out of the City Parking Lot. Green and Roth will work to find a solution for parking the bus and consider the benefits of creating a bus only parking space on Broadway in front of the Senior Center.
Consent Agenda
The Consent Agenda was approved with no changes.
Peddler Permit
Council unanimously approved a Peddler Permit for Dan Anderson, Scenic Airplane Rides, to give scenic airplane rides fom the Grand Marais Harbor and East Bay for the months of June-October.
Farmer's Market Expansion
Council unanimously approved the request from the Cook County Farm and Craft Market to expand the Farmer's Market space into the City Parking Lot. The Farmer's Market is held during the Summer on Saturday mornings from about 7:30 am to 1 pm.
CCLEP
Cook County Local Energy Project (CCLEP) requested Council support and cost-share for the submission of an Iron Range Resources (IRR) Renewable Energy Grant. The deadline for this grant is tomorrow April 1, 2010. The proposed project is for installation of a 10.56 kw pole mounted photovoltaic system at Gunflint Hills Golf course or other suitable location on City-owned property. The basic idea of this project is to convert light into electricity to be fed back into the power grid.
The total cost of the project is estimated to be $107,000 with cost share from the City of $8,000 cash and $5,000 site preparation. The City would also be responsible for any maintenance or repair of the system which has a projected useful life of 20-30 years. The anticipated energy cost savings for this project is $1600/year for the City of Grand Marais.
Council approved submitting the proposal 4-1 with Mayor Hakes voting against. Hakes opposed the project based on a) the lack of payback (30 years x $1600 = $48,000), b) the lack of time for Mike Roth and Kim Dunsmoor to examine and validate the project costs, and c) the deviation from the agreement by the City and CCLEP to identify priorities and submit proposals based on those priorities. Hakes also expressed concern that City's discretionary funds will be limited or eliminated in 2010 due to further cuts to Local Government Aid.
Lake and Cook County Joint Housing Initiative 2009 Annual Report
Housing Coordinator Nancy Grabko presented the 2009 Annual Report for the Lake/Cook County Joint Housing Initiative for EDA. Highlights of the report showed that total funds awarded in 2009 were $671,576 with (9) households in Cook County and (13) households in Lake County benefitting from rehabilitation projects. Seven households in the Creechville benefitted from Water/Sewer Assessment Abatement.
$130,067 in funding has been secured for (4) household rehabilitation projects in Cook County for 2010. The focus will be on households outide of the City.
Planning Commission Report
The Second Reading of Ordinance 2010-01 Roof Signs was read.
Earth Day Anniversary
Mayor Hakes reported that Jim Shinners is leading an effort to celebrate the 40th Anniversary of Earth Day on April 22, 2010. In recognition of this birthday, several local organizations are participating in an Earth Day Harbor Clean-Up: City of Grand Marais, US Border Patrol, WTIP Community Radio, North House Folk School, Harbor Friends, Grand Marais Chamber of Commerce, US Forest Service, Cook County News Herald, Grand Marais Business Council. Local schools, churches and other groups are encouraged to participate and will be contacted.
Our theme for Earth Day this year will be "What are you doing for Earth Day"? Goals for Earth Day include a) recognizing and honoring Earth Day, b) cleaning up the Grand Marais Harbor area, and 3) demonstrating that various organizations can come together cooperatively to achieve worthwhile goals.
To learn more about how you can participate, please contact Jim Shinners at 387-1191 at the Harbor Inn.
Council & Staff Reports
Bill Lenz reported that County Commissioner Bob Fenwick attended the most recent Community Center meeting. The Community Center Working Group has completed a User's Matrix based on information provided by various users of the proposed Community Center.
Tim Kennedy reported that the EDA closed on a lot sale to Pete Greszyk and the City of Grand Marais has been paid $60,000 for the assessment due.
Jan Sivertson shared that she has had difficulty attending North Shore Management Board Meetings and encouraged interested Councilors to consider supporting this board.
Sue Hakes acknowledged the MPCA recognition of the Wastewater/Water Treatment for outstanding operation, maintenance and management of the Grand Marais Wastewater Treatment System. Council expressed appreciation for the consistent excellent work by Tom Nelson and his crew.
And, saving the best for last, Mike Roth reported that David Dill worked on behalf of the City of Grand Marais to get $100,000 in State funding for water/sewer infrastructure improvement; the bill has been signed by the Governor. This money will likely be used to upgrade 4" water mains and/or replace fire hydrants.
Mark Your Calendars
Wednesday, April 14 at 4:30 City Council Meeting
Wednesday, April 28 at 3:30 Worksession-Budget
Wednesday, April 28 at 4:30 City Council Meeting
Wednesday, February 24, 2010
City Council Meeting
Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's City Council Meeting. Also present were Mike Roth, Kim Dunsmoor and City Attorney Chris Hood (via telephone).
Open Forum
No member of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with no changes.
Cook County Local Energy Project (CCLEP)
George Wilkes and Buck Benson of CCLEP came before the Council to discuss (2) immediate opportunities for working together in the pursuit of grant funding from the Energy Efficiency and Conservation Block Program (EECBG). The State Department of Commerce, Office of Energy Security, extended the deadline for this local government grant to March 3.
City Staff and CCLEP worked together to identify a project that could be funded by this grant. Council voted unanimously to support the submission of an application to retrofit the existing lighting in City-owned buildings including City Hall, Park Office and bath houses, water and wastewater treatment plants. Success in obtaining this grant will accelerate the City's ability to do this necessary work this year instead of having to wait. The City intends to hire a local electrician to conduct the retrofit work which would start almost immediately after the grant is awarded.
Council voted unanimously to make a 2nd grant application to EECGB for the creation of a City of Grand Marais Energy Effiiciency Plan. If successful, the grant will fund a consultant to lead the effort to identify and prioritize energy efficiency goals for residential, commercial and government buildings. The effort would also develop strategies for implementing and monitoring any plan ultimately defined and approved by the City Council. Matching funds will be provided through CCLEP volunteer time and City Staff support.
Council and CCLEP spent some time discussing how to best work together. Council agreed to hold a Worksession on March 31 to identify and prioritize the City's energy efficiency goals and projects. Once that list is created, Council will work with CCLEP to find areas of overlap and ways to pursue joint funding. Council views CCLEP as a valued community asset and wants to take advantage of their knowledge, passion and skills.
Council and Staff Reports
Tim Kennedy reported that members of the group working on Safe Routes to School will be making a presentation to the Joint City/County/School/Tribal Council at their meeting tomorrow (2/25).
Jan Sivertson reported that she has received some feedback about the potential change to the Sign Ordinance. She encouraged those with concerns to attend the PUC Public Hearing on the matter at their March 3 meeting.
Bill Lenz reported that he attended yesterday's Community Center Meeting. Input from stakeholders is being collected.
Sue Hakes reported that the Governor's budget is proposing a reduction to the City's Local Government Aid (LGA) of just under $80K. Hakes requested a Worksession to discuss the 2010 budget and LGA reduction in March or April to plan for this unallotment. Hakes also reported that she received a call from Lyle Gerard regarding International Workers in Grand Marais, how they are supported and possible ways to improve their experience. Hakes will coordinate a meeting of interested community members.
Mark Your Calendars
Thursday, February 25 at 4:00 PM, Joint CCST ad the Courthouse
Wednesday, March 3 at 4:00 PM, PUC Meeting and Public Hearing at City Hall
Wednesday, March 10 at 4:30 PM, City Council Meeing
Wednesday, March 31, at 3:30 PM, Council Worksession on Energy Efficiency
Wednesday, March 31, at 4:30 PM, City Council Meeting
Open Forum
No member of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with no changes.
Cook County Local Energy Project (CCLEP)
George Wilkes and Buck Benson of CCLEP came before the Council to discuss (2) immediate opportunities for working together in the pursuit of grant funding from the Energy Efficiency and Conservation Block Program (EECBG). The State Department of Commerce, Office of Energy Security, extended the deadline for this local government grant to March 3.
City Staff and CCLEP worked together to identify a project that could be funded by this grant. Council voted unanimously to support the submission of an application to retrofit the existing lighting in City-owned buildings including City Hall, Park Office and bath houses, water and wastewater treatment plants. Success in obtaining this grant will accelerate the City's ability to do this necessary work this year instead of having to wait. The City intends to hire a local electrician to conduct the retrofit work which would start almost immediately after the grant is awarded.
Council voted unanimously to make a 2nd grant application to EECGB for the creation of a City of Grand Marais Energy Effiiciency Plan. If successful, the grant will fund a consultant to lead the effort to identify and prioritize energy efficiency goals for residential, commercial and government buildings. The effort would also develop strategies for implementing and monitoring any plan ultimately defined and approved by the City Council. Matching funds will be provided through CCLEP volunteer time and City Staff support.
Council and CCLEP spent some time discussing how to best work together. Council agreed to hold a Worksession on March 31 to identify and prioritize the City's energy efficiency goals and projects. Once that list is created, Council will work with CCLEP to find areas of overlap and ways to pursue joint funding. Council views CCLEP as a valued community asset and wants to take advantage of their knowledge, passion and skills.
Council and Staff Reports
Tim Kennedy reported that members of the group working on Safe Routes to School will be making a presentation to the Joint City/County/School/Tribal Council at their meeting tomorrow (2/25).
Jan Sivertson reported that she has received some feedback about the potential change to the Sign Ordinance. She encouraged those with concerns to attend the PUC Public Hearing on the matter at their March 3 meeting.
Bill Lenz reported that he attended yesterday's Community Center Meeting. Input from stakeholders is being collected.
Sue Hakes reported that the Governor's budget is proposing a reduction to the City's Local Government Aid (LGA) of just under $80K. Hakes requested a Worksession to discuss the 2010 budget and LGA reduction in March or April to plan for this unallotment. Hakes also reported that she received a call from Lyle Gerard regarding International Workers in Grand Marais, how they are supported and possible ways to improve their experience. Hakes will coordinate a meeting of interested community members.
Mark Your Calendars
Thursday, February 25 at 4:00 PM, Joint CCST ad the Courthouse
Wednesday, March 3 at 4:00 PM, PUC Meeting and Public Hearing at City Hall
Wednesday, March 10 at 4:30 PM, City Council Meeing
Wednesday, March 31, at 3:30 PM, Council Worksession on Energy Efficiency
Wednesday, March 31, at 4:30 PM, City Council Meeting
Wednesday, December 9, 2009
City Council Meeting and Budget Public Hearing
Mayor Hakes and City Councilors Costello, Kennedy, Lenz and Sivertson were all present at today's City Council Meeting and Budget Public Hearing. Also present were City Administrator Mike Roth, Finance Director Kim Dunsmoor, and City Attorney Chris Hood (via phone).
City Council Meeting
Open Forum
No member of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with the addition of an agenda item to discuss the upgrading of Librarian I Job Description.
2010 Budget Discussion and Budget Public Hearing
Council discussed the 2010 City Budget prior to the Public Hearing and approved it after the 6:00 PM Public Hearing. No members of the Public were present at the Public Hearing (except WTIP and Cook County News Herald reporters).
Council unanimously adopted Resolution 2009-15 to set the final levy, collectible in 2010 upon the taxable property in the City of Grand Marais for a total of $802,657.38. Council set the same amount as the preliminary levy set at the September 9, 2009 Council Meeting. This amount represents an increase in the total levy of 3% ($23,000).
Council, City Staff and Department Heads have worked throughout all of 2009 to spend wisely and set a budget that is responsible. Final budget adjustments were made, resulting in ~$50,000 of unallocated funds.
The State has announced a $1.2 billion deficit that will require significant remedial action by the 2010 legislature. Governor Pawlenty has stressed that 2010 Local Government Aid (LGA) could be reduced to address this deficit. This means that the 2010 LGA allocation of $96,422 for Grand Marais is in jeopardy.
Council agreed the remaining ~$50,000 should be allocated for spending on the Council Priorities adopted in 2009 including PUC Maintenance Facility, Safe Harbor/Marina, Capital Improvement Planning, and the Municipal Building. However, this money will also be marked as a Contingency Fund should the State unallot all or part of the the $96,422 LGA for 2010. Council could have opted to decrease the levy, but felt it was too risky with the uncertainty surrounding LGA for 2010.
2010 Supervisor Salaries
Council approved a 2.5% wage increase for supervisors in 2010. This is consistent with the 2.5% wage increase negotiated with AFSCME for union employees in 2009-2010.
2010 Board Openings
There are several board openings beginning in 2010. Serving on a City Board is a rewarding way to contribute meaningfully to the Community. Anybody interested in applying is encouraged to do so at City Hall. Open positions will be advertised in the local newspaper. Open spots include (2) on the Library Board, (2) on the Park Board, and (1) on the Public Utilities Commission.
Librarian I Position Description
Council approved the modifications recommended by the Personnel Committee to the Librarian I Position Description. These changes were made to more accurately reflect the responsibilities and qualifications required for this job.
Council & Staff Reports
Tim Kennedy reported that Pete Grescyk is exploring the purchase of a lot in the Cedar Grove Business Park for septage pre-processing. A Public Hearing is set for December 14 at City Hall. (Contact 387-1848 to confirm time.) Kennedy also reported that the Biomass Committee explored the possibility of submitting a proposal for another Federal Grant. However, due to the 20/80 split the Committee decided not to submit.
Bill Lenz updated the Council on modest increase to the 2010 Fees at the Campground and Marina.
Kay Costell0 participated in the 2nd Strategic Planning for the Library this week. She also recommended the Friends of the Boundary Waters sponsored movie, "Precious Waters' about the environmental impact resulting from Sulfide Mining on the Iron Range.
Jan Sivertson reported that the EDA continues to work on the Cedar Grove Business Park Marketing Plan. The EDA listed the Business Park lots with Tim Kennedy, Owner/Broker of Gunflint Realty. The EDA is working closely with Kennedy to establish new pricing and determine special assessments. The EDA needs to create a plan to repay the City the $1.6 million debt plus interest for the General Obligation bonds sold by the City this month. Sivertson also reported that the EDA has not repaid the $100,000 loan to the City, but still intends to do so.
Sue Hakes shared that she has heard some public concern about Tim Kennedy being hired by the EDA to sell lots. Council discusssed this briefly noting that a legal opinion was obtained and it was determined that there is no conflict of interest for Kennedy to work with the EDA as their real estate broker. It was also noted that the Council does not have authority over the EDA or Kennedy in this matter. Hakes also reported that US Border Patrol representative Richard Fortunato invited Hakes and any member of the Council to meet to discuss issues of mutual concern. Hakes and Mike Roth will meet with Fortunato at the Border Patrol office on Thursday, December 17, at 10 AM. And lastly, Hakes reported that she presented the Council's letter to the County Board stating the Council's desire to be a part of the process to design and build a Community Center/Rec Area and build an addition on the existing Library. No specific feedback was given to Hakes from the County Board. The City Council will continue to advocate for a new Community Center in Grand Marais.
Mark Your Calendars
Mon December 14 at 10:00 AM Public Hearing for EDA Lot Sale (call City Hall at 387 1848 to confirm date and time)
Wed December 30 at 4:30 PM City Council Meeting
Wed January 13 at 4:30 PM City Council Meeting
Wed January 27 at 4:30 PM City Council Meeting
City Council Meeting
Open Forum
No member of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with the addition of an agenda item to discuss the upgrading of Librarian I Job Description.
2010 Budget Discussion and Budget Public Hearing
Council discussed the 2010 City Budget prior to the Public Hearing and approved it after the 6:00 PM Public Hearing. No members of the Public were present at the Public Hearing (except WTIP and Cook County News Herald reporters).
Council unanimously adopted Resolution 2009-15 to set the final levy, collectible in 2010 upon the taxable property in the City of Grand Marais for a total of $802,657.38. Council set the same amount as the preliminary levy set at the September 9, 2009 Council Meeting. This amount represents an increase in the total levy of 3% ($23,000).
Council, City Staff and Department Heads have worked throughout all of 2009 to spend wisely and set a budget that is responsible. Final budget adjustments were made, resulting in ~$50,000 of unallocated funds.
The State has announced a $1.2 billion deficit that will require significant remedial action by the 2010 legislature. Governor Pawlenty has stressed that 2010 Local Government Aid (LGA) could be reduced to address this deficit. This means that the 2010 LGA allocation of $96,422 for Grand Marais is in jeopardy.
Council agreed the remaining ~$50,000 should be allocated for spending on the Council Priorities adopted in 2009 including PUC Maintenance Facility, Safe Harbor/Marina, Capital Improvement Planning, and the Municipal Building. However, this money will also be marked as a Contingency Fund should the State unallot all or part of the the $96,422 LGA for 2010. Council could have opted to decrease the levy, but felt it was too risky with the uncertainty surrounding LGA for 2010.
2010 Supervisor Salaries
Council approved a 2.5% wage increase for supervisors in 2010. This is consistent with the 2.5% wage increase negotiated with AFSCME for union employees in 2009-2010.
2010 Board Openings
There are several board openings beginning in 2010. Serving on a City Board is a rewarding way to contribute meaningfully to the Community. Anybody interested in applying is encouraged to do so at City Hall. Open positions will be advertised in the local newspaper. Open spots include (2) on the Library Board, (2) on the Park Board, and (1) on the Public Utilities Commission.
Librarian I Position Description
Council approved the modifications recommended by the Personnel Committee to the Librarian I Position Description. These changes were made to more accurately reflect the responsibilities and qualifications required for this job.
Council & Staff Reports
Tim Kennedy reported that Pete Grescyk is exploring the purchase of a lot in the Cedar Grove Business Park for septage pre-processing. A Public Hearing is set for December 14 at City Hall. (Contact 387-1848 to confirm time.) Kennedy also reported that the Biomass Committee explored the possibility of submitting a proposal for another Federal Grant. However, due to the 20/80 split the Committee decided not to submit.
Bill Lenz updated the Council on modest increase to the 2010 Fees at the Campground and Marina.
Kay Costell0 participated in the 2nd Strategic Planning for the Library this week. She also recommended the Friends of the Boundary Waters sponsored movie, "Precious Waters' about the environmental impact resulting from Sulfide Mining on the Iron Range.
Jan Sivertson reported that the EDA continues to work on the Cedar Grove Business Park Marketing Plan. The EDA listed the Business Park lots with Tim Kennedy, Owner/Broker of Gunflint Realty. The EDA is working closely with Kennedy to establish new pricing and determine special assessments. The EDA needs to create a plan to repay the City the $1.6 million debt plus interest for the General Obligation bonds sold by the City this month. Sivertson also reported that the EDA has not repaid the $100,000 loan to the City, but still intends to do so.
Sue Hakes shared that she has heard some public concern about Tim Kennedy being hired by the EDA to sell lots. Council discusssed this briefly noting that a legal opinion was obtained and it was determined that there is no conflict of interest for Kennedy to work with the EDA as their real estate broker. It was also noted that the Council does not have authority over the EDA or Kennedy in this matter. Hakes also reported that US Border Patrol representative Richard Fortunato invited Hakes and any member of the Council to meet to discuss issues of mutual concern. Hakes and Mike Roth will meet with Fortunato at the Border Patrol office on Thursday, December 17, at 10 AM. And lastly, Hakes reported that she presented the Council's letter to the County Board stating the Council's desire to be a part of the process to design and build a Community Center/Rec Area and build an addition on the existing Library. No specific feedback was given to Hakes from the County Board. The City Council will continue to advocate for a new Community Center in Grand Marais.
Mark Your Calendars
Mon December 14 at 10:00 AM Public Hearing for EDA Lot Sale (call City Hall at 387 1848 to confirm date and time)
Wed December 30 at 4:30 PM City Council Meeting
Wed January 13 at 4:30 PM City Council Meeting
Wed January 27 at 4:30 PM City Council Meeting
Wednesday, October 28, 2009
City Council Meeting
The Mayor and all members of the City Council were present for today's City Council Meeting. Also present were Mike Roth, Kim Dunsmoor, Dave Tersteeg and City Attorney Chris Hood.
Open Forum
Mark Sandbo, representing Grand Marais Hotel Company, informed the Council that in response to the letter received from the City Council, a new Shoreline sign would be in place within a month.
Consent Agenda
Council approved the Consent Agenda with no changes.
Christmas Parade Permit
Council approved the Christmas Parade Permit requested by the Chamber of Commerce. Bev Wolke infromed the Council that the Parade will start at 6 PM on Tuesday, November 24, downtown Grand Marais.
Lion's Club Request for Public Restrooms
Ken Walenski and Max Bichel of the Grand Marais Lion's Club expressed concern for the lack of enough public restrooms in downtown Grand Marais. Their request was supported by several business owners in the audience. Walenski and Bichel explained that the Lion's Club is a service organization with the motto "We Serve". In the spirit of community service, the Lion's Club has offered to take this project on as a Community Service Project. The Lion's Club has asked the Council to endorse the Lion's willingness to form a committee to work toward solving the problem of identifying an appropriate location and funding sources for public restrooms. Council acknowledged and agreed there is a need and fully supported the Lion's request. Council will add Public Restrooms to their Capital Improvement Planning.
Harbor Park/Downtown Holiday Decorating
Diane Brostrom, Director Grand Marais Area Tourism and Committee Member for "A North Shore Holiday" requested assistance from the City to decorate Harbor Park and the Downtown Area for the Holiday Season. Brostrom's request was supported by several business owners in the audience. Time is of the essence as the holiday season will be kicked off in just a few short weeks. After some discussion, including members of the Business Community, Council agreed to provide a match up to $5000 to purchase lighting and holiday decorations that might be used for several years. Council also agreed to provide labor for hanging lights & banners, putting up a tree, etc.
Led by the Cook County Events and Visitors Bureau, local retailers and marketers throughout the County are taking full advantage of a one-time $15,000 grant from Explore Minnesota Tourism to promote shopping and activities on the North Shore this holiday season. This promotion includes a direct mailing of 10,000 pieces.
The investment in decorating Grand Marais's Harbor Park/downtown area, combined with this significant CCEVB marketing effort are part of a unified effort to make Cook County and Grand Marais a holiday shopping and vacation destination.
PAC-13
PAC-13 broadcasting equipment has been relocated to City Hall, allowing City Staff to update and broadcast PAC 13. Council decided to video tape Council Meetings in the simplest manner and at the lowest cost. A process for broadcasting Public Service Announcements is being determined.
Cairn Sign Maintenance Agreement
Modifications to the Cairn Sign Maintenance Agreement were recommended by City Attorney Chris Hood and accepted by Council.
Other Items
Mike Roth reported that the City's brush pile is being burned. Complaints of smoke in the school and in the hospital have been reported. Wind conditions, combined with the amount of green brush from the last storm, have caused more smoke than is typical. Council discussed options, but there is no clear solution to this problem.
Council & Staff Reports
Mike Roth reported on the October 27 meeting with Senator Tom Bakk to request funding assistance for the repayment of the Business Park Infrastructure debt. Meeting attendees included Roth, Matt Geretschlaeger (EDA Director), Hal Greenwood, Dick Grabko (SEH), and Mike Larson (IRRB). Specifically, the EDA asked if a previously awarded grant for Housing Development ($135,000) might be transferred to pay for Business Development Infrastructure. The Housing Development project is not proceeding as planned. A loan with favorable terms was also requested. Roth reported that Senator Bakk would take our requests under consideration at the IRRB.
Tim Kennedy reported that the Biomass District Heating Project Group is still meeting. No word regarding the Federal Grant submitted with the City of Ely has been heard.
Jan Sivertson reported that 1 proposal was received in response to the EDA's Request for Proposals for Real Estate Brokers to list, sell and market lots in the Business Park. The proposal received was from Gunflint Realty. City Attorney Chris Hood will review to be sure there is no conflict of interest.
Sue Hakes gave notice that the Northeastern Entrepreneur Fund's Women's Business Luncheon will be held at City Hall on November 18. Hakes will be speaking on the topic "Know Your City Government".
Mark Your Calendars
Mon November 9 at 3:30 PM Worksession--Budget (Liquor Store & Golf Course)
Mon November 9 at 4:30 PM City Council Meeting
Wed November 18 at 4:30 PM City Council Meeting
Wed November 18 at 5:00 PM Noise Ordinance Public Hearing
Thur November 19 at 4:00 PM Joint C/C/S/T at Courthouse
Wed December 9 at 3:30 PM Worksession-Budget
Wed December 9 at 4:30 PM City Council Meeting
Wed December 30 at 4:30 PM City Countil Meeting
Open Forum
Mark Sandbo, representing Grand Marais Hotel Company, informed the Council that in response to the letter received from the City Council, a new Shoreline sign would be in place within a month.
Consent Agenda
Council approved the Consent Agenda with no changes.
Christmas Parade Permit
Council approved the Christmas Parade Permit requested by the Chamber of Commerce. Bev Wolke infromed the Council that the Parade will start at 6 PM on Tuesday, November 24, downtown Grand Marais.
Lion's Club Request for Public Restrooms
Ken Walenski and Max Bichel of the Grand Marais Lion's Club expressed concern for the lack of enough public restrooms in downtown Grand Marais. Their request was supported by several business owners in the audience. Walenski and Bichel explained that the Lion's Club is a service organization with the motto "We Serve". In the spirit of community service, the Lion's Club has offered to take this project on as a Community Service Project. The Lion's Club has asked the Council to endorse the Lion's willingness to form a committee to work toward solving the problem of identifying an appropriate location and funding sources for public restrooms. Council acknowledged and agreed there is a need and fully supported the Lion's request. Council will add Public Restrooms to their Capital Improvement Planning.
Harbor Park/Downtown Holiday Decorating
Diane Brostrom, Director Grand Marais Area Tourism and Committee Member for "A North Shore Holiday" requested assistance from the City to decorate Harbor Park and the Downtown Area for the Holiday Season. Brostrom's request was supported by several business owners in the audience. Time is of the essence as the holiday season will be kicked off in just a few short weeks. After some discussion, including members of the Business Community, Council agreed to provide a match up to $5000 to purchase lighting and holiday decorations that might be used for several years. Council also agreed to provide labor for hanging lights & banners, putting up a tree, etc.
Led by the Cook County Events and Visitors Bureau, local retailers and marketers throughout the County are taking full advantage of a one-time $15,000 grant from Explore Minnesota Tourism to promote shopping and activities on the North Shore this holiday season. This promotion includes a direct mailing of 10,000 pieces.
The investment in decorating Grand Marais's Harbor Park/downtown area, combined with this significant CCEVB marketing effort are part of a unified effort to make Cook County and Grand Marais a holiday shopping and vacation destination.
PAC-13
PAC-13 broadcasting equipment has been relocated to City Hall, allowing City Staff to update and broadcast PAC 13. Council decided to video tape Council Meetings in the simplest manner and at the lowest cost. A process for broadcasting Public Service Announcements is being determined.
Cairn Sign Maintenance Agreement
Modifications to the Cairn Sign Maintenance Agreement were recommended by City Attorney Chris Hood and accepted by Council.
Other Items
Mike Roth reported that the City's brush pile is being burned. Complaints of smoke in the school and in the hospital have been reported. Wind conditions, combined with the amount of green brush from the last storm, have caused more smoke than is typical. Council discussed options, but there is no clear solution to this problem.
Council & Staff Reports
Mike Roth reported on the October 27 meeting with Senator Tom Bakk to request funding assistance for the repayment of the Business Park Infrastructure debt. Meeting attendees included Roth, Matt Geretschlaeger (EDA Director), Hal Greenwood, Dick Grabko (SEH), and Mike Larson (IRRB). Specifically, the EDA asked if a previously awarded grant for Housing Development ($135,000) might be transferred to pay for Business Development Infrastructure. The Housing Development project is not proceeding as planned. A loan with favorable terms was also requested. Roth reported that Senator Bakk would take our requests under consideration at the IRRB.
Tim Kennedy reported that the Biomass District Heating Project Group is still meeting. No word regarding the Federal Grant submitted with the City of Ely has been heard.
Jan Sivertson reported that 1 proposal was received in response to the EDA's Request for Proposals for Real Estate Brokers to list, sell and market lots in the Business Park. The proposal received was from Gunflint Realty. City Attorney Chris Hood will review to be sure there is no conflict of interest.
Sue Hakes gave notice that the Northeastern Entrepreneur Fund's Women's Business Luncheon will be held at City Hall on November 18. Hakes will be speaking on the topic "Know Your City Government".
Mark Your Calendars
Mon November 9 at 3:30 PM Worksession--Budget (Liquor Store & Golf Course)
Mon November 9 at 4:30 PM City Council Meeting
Wed November 18 at 4:30 PM City Council Meeting
Wed November 18 at 5:00 PM Noise Ordinance Public Hearing
Thur November 19 at 4:00 PM Joint C/C/S/T at Courthouse
Wed December 9 at 3:30 PM Worksession-Budget
Wed December 9 at 4:30 PM City Council Meeting
Wed December 30 at 4:30 PM City Countil Meeting
Wednesday, October 14, 2009
Bonding Worksession and City Council Meeting
Sue Hakes and all City Councilors were present for today's Worksession and City Council Meeting. Also in attendance were Mike Roth, Kim Dunsmoor and Carolyn Drude, Senior Financial Advisor/Executive VP of Ehlers & Associates.
Worksession to Re-finance EDA Infrastructure Debt
Just about 3 years ago (January 2007) the City of Grand Marais issued $1,630,000 General Obligation (G.O.) Temporary Improvements Bonds to provide financing for the Sewer, Water & Street infrastructure improvements in the EDA Business Park. The plan at that time was for the EDA to sell lots in the Business Park and repay the City $60,000 for each lot sold until the debt was repaid. Lot sales have not occurred as planned and the EDA is unable to repay this debt. This 3-year G.O. Temporary Improvement Bond is now due in January 2010 and the City is responsible for this payment.
The City Council once again met with Ehlers & Associates to discuss options for refinancing this Temporary Bond including the sale of 10, 15 or 20-year G.O. Improvement Bonds . Carolyn Drude of Ehers & Associates also offered for consideration a 20-year Build America Bond which the Council is considering. In general, Build America Bonds bear a higher interest rate, but the Federal government will pay 35% of the interest payment through an annual rebate reducing the cost to the City. Council requested time to consider more fully the Build America Bond and will meet again at 12:00 Noon on Friday to decide.
City Council Meeting
Open Forum
Nobody from the Public opted to address the Council at the Open Forum.
Variance Request
Council unanimously approved the request from Alyssa and Jonathan Hedstrom for a variance from the setback from residentially zoned property to construct an addition to the South and West side of their commercial building located in the H61 District.
EDA Business Park Discussion
Even though Council is working to refinance the $1.63M debt owed by the EDA on the Cedar Grove Business Park, they will continue to hold the EDA accountable for repayment. As agreed by the Council previously, Mayor Hakes wrote to the EDA on behalf of the City asking them to explore all options for this debt repayment. The City has also asked for a comprehensive marketing plan to sell lots in the Business Park. Jan Sivertson reported that the EDA has published a Request for Proposals soliciting bids from licensed real estate brokers to list, sell and market 31 lots in the Business Development Park.
Cairn Signs Maintenance Agreement
The City has agreed to provide the maintenance for the Cairn signs at the entrance to the City of Grand Marais and the Gunflint Trail. Details are being worked out between the City and the Arrowhead Regional Development Commission.
Noise Ordinance Public Hearing
A Public Hearing was promised and has been scheduled to allow the Public to check in with the Council regarding the Noise Ordinance that was established in 2009. The Public is encouraged to attend this Public Hearing at 5:00 on Wednesday November 18.
Council & Staff Reports
Mike Roth asked for Council to approve replacement of the Liquor Store awning that blew down in the storm. Council approved the purchase.
Tim Kennedy reported that the PUC has agreed to extend their contract with SMMPA through 2050. A presentation will be provided to Council for review and support. Kennedy also raised the issue of the Shoreline sign and the danger it caused during the recent windstorm. Council agreed that the City should send correspondence to the owner asking that the sign be removed or restored to a safe condition.
Jan Sivertson gave an update of the on-going efforts to pass the One Percent Sales Tax. Ballots will be mailed to all registered voters in the County on Friday October 16. Jan also asked each member of the Council if they supported the One Percent Tax. Each member of the Council shared their support for this proposed tax without hesitation. Sivertson also raised the need for more public restrooms downtown. And, Sivertson shared the CCEVB plans to make Cook County a December holiday destination. Council agreed to explore ways to support this effort including the possibilities of providing a large holiday tree in Harbor Park, lights and electricity.
Bill Lenz reported on the revenues for the Park Department including an increase in Pool, Campground and Marina revenues and a decrease in Golf Course Revenues, mostly due to weather. Lenz also reported that the Park Board voted to de-ice the docks at the Marina by moving water around them as opposed to removing the docks in the Fall and putting them back in the Spring. De-icing is less expensive than taking the docks in and out.
Kay Costello reported that the Library has begun their strategic planning and has (2) full day sessions planned.
Sue Hakes reported that she has also heard requests from both the Lions Club and GMATA for more public restrooms downtown. Hakes has encouraged these groups to come before the Council with their requests; Mike Roth confirmed they have asked to be on the agenda for October 28. Hakes also shared that several community members have asked for Community Garden Space and Council discussed various possibilities including the Business Park.
Meeting was recessed and will resume at Noon on Friday October 16, 2009.
Mark Your Calendars
Please note that there are several changes to the usual meeting schedule:
FRI October 16 at Noon City Council will resume Council Meeting to discuss Bonding options
WED October 28 at 4:30 City Council Meeting
MON November 9 at 3:30 Council Worksession to discuss Liquor Store & Golf Course Budgets
MON November 9 at 4:30 City Council Meeting
WED November 18 at 4:30 City Council Meeting (will authorize Bond Sale)
WED November 18 at 5:00 Noise Ordinance Public Hearing
THUR November 19 4:00 Joint City/County/School/Tribal Council Meeting at Courthouse
Worksession to Re-finance EDA Infrastructure Debt
Just about 3 years ago (January 2007) the City of Grand Marais issued $1,630,000 General Obligation (G.O.) Temporary Improvements Bonds to provide financing for the Sewer, Water & Street infrastructure improvements in the EDA Business Park. The plan at that time was for the EDA to sell lots in the Business Park and repay the City $60,000 for each lot sold until the debt was repaid. Lot sales have not occurred as planned and the EDA is unable to repay this debt. This 3-year G.O. Temporary Improvement Bond is now due in January 2010 and the City is responsible for this payment.
The City Council once again met with Ehlers & Associates to discuss options for refinancing this Temporary Bond including the sale of 10, 15 or 20-year G.O. Improvement Bonds . Carolyn Drude of Ehers & Associates also offered for consideration a 20-year Build America Bond which the Council is considering. In general, Build America Bonds bear a higher interest rate, but the Federal government will pay 35% of the interest payment through an annual rebate reducing the cost to the City. Council requested time to consider more fully the Build America Bond and will meet again at 12:00 Noon on Friday to decide.
City Council Meeting
Open Forum
Nobody from the Public opted to address the Council at the Open Forum.
Variance Request
Council unanimously approved the request from Alyssa and Jonathan Hedstrom for a variance from the setback from residentially zoned property to construct an addition to the South and West side of their commercial building located in the H61 District.
EDA Business Park Discussion
Even though Council is working to refinance the $1.63M debt owed by the EDA on the Cedar Grove Business Park, they will continue to hold the EDA accountable for repayment. As agreed by the Council previously, Mayor Hakes wrote to the EDA on behalf of the City asking them to explore all options for this debt repayment. The City has also asked for a comprehensive marketing plan to sell lots in the Business Park. Jan Sivertson reported that the EDA has published a Request for Proposals soliciting bids from licensed real estate brokers to list, sell and market 31 lots in the Business Development Park.
Cairn Signs Maintenance Agreement
The City has agreed to provide the maintenance for the Cairn signs at the entrance to the City of Grand Marais and the Gunflint Trail. Details are being worked out between the City and the Arrowhead Regional Development Commission.
Noise Ordinance Public Hearing
A Public Hearing was promised and has been scheduled to allow the Public to check in with the Council regarding the Noise Ordinance that was established in 2009. The Public is encouraged to attend this Public Hearing at 5:00 on Wednesday November 18.
Council & Staff Reports
Mike Roth asked for Council to approve replacement of the Liquor Store awning that blew down in the storm. Council approved the purchase.
Tim Kennedy reported that the PUC has agreed to extend their contract with SMMPA through 2050. A presentation will be provided to Council for review and support. Kennedy also raised the issue of the Shoreline sign and the danger it caused during the recent windstorm. Council agreed that the City should send correspondence to the owner asking that the sign be removed or restored to a safe condition.
Jan Sivertson gave an update of the on-going efforts to pass the One Percent Sales Tax. Ballots will be mailed to all registered voters in the County on Friday October 16. Jan also asked each member of the Council if they supported the One Percent Tax. Each member of the Council shared their support for this proposed tax without hesitation. Sivertson also raised the need for more public restrooms downtown. And, Sivertson shared the CCEVB plans to make Cook County a December holiday destination. Council agreed to explore ways to support this effort including the possibilities of providing a large holiday tree in Harbor Park, lights and electricity.
Bill Lenz reported on the revenues for the Park Department including an increase in Pool, Campground and Marina revenues and a decrease in Golf Course Revenues, mostly due to weather. Lenz also reported that the Park Board voted to de-ice the docks at the Marina by moving water around them as opposed to removing the docks in the Fall and putting them back in the Spring. De-icing is less expensive than taking the docks in and out.
Kay Costello reported that the Library has begun their strategic planning and has (2) full day sessions planned.
Sue Hakes reported that she has also heard requests from both the Lions Club and GMATA for more public restrooms downtown. Hakes has encouraged these groups to come before the Council with their requests; Mike Roth confirmed they have asked to be on the agenda for October 28. Hakes also shared that several community members have asked for Community Garden Space and Council discussed various possibilities including the Business Park.
Meeting was recessed and will resume at Noon on Friday October 16, 2009.
Mark Your Calendars
Please note that there are several changes to the usual meeting schedule:
FRI October 16 at Noon City Council will resume Council Meeting to discuss Bonding options
WED October 28 at 4:30 City Council Meeting
MON November 9 at 3:30 Council Worksession to discuss Liquor Store & Golf Course Budgets
MON November 9 at 4:30 City Council Meeting
WED November 18 at 4:30 City Council Meeting (will authorize Bond Sale)
WED November 18 at 5:00 Noise Ordinance Public Hearing
THUR November 19 4:00 Joint City/County/School/Tribal Council Meeting at Courthouse
Wednesday, September 30, 2009
City Council Meeting & Other Notes
Sue Hakes, Kay Costello, Tim Kennedy, Bill Lenz and Jan Sivertson were all present for today's City Council Meeting. Also present were Mike Roth, Kim Dunsmoor, Attorney Chris Hood, Dave Tersteeg, Amber Rude.
Open Forum
No members of the public opted to speak at the Open Forum.
Violence Prevention Center Request
October is Domestic Violence Awareness Month. Jodi Yuhasey of the Violence Prevention Center requested permission to put up a 6-7 foot tree in the grassy triangle space at the intersection of Highway 61 and Wisconsin Avenue (near Java Moose). The tree will be decorated with small purple lights and will be lit from dusk to dawn. The purpose of the tree is to raise awareness about the problem of domestic violence and to let everyone who is a survivor of violence know that they are not alone.
Council approved the request 5-0.
Park Master Plan
Park Manager Dave Tersteeg presented to Council the Goals & Policies and Master Plan Map that was approved unanimously by the 7-Member Park Board. The Master Plan is the result of a 13-month/$20k effort led by the Park Board and made possible by a 2008 Lake Superior Coastal Program Grant. The Park Board made their recommendation based on significant public input received from October 2008 through July 2009 through a series of Listening Sessions, Public Forums and Park Board Meetings. Key features in the Park Plan include an improved Park Entrance in the extreme NE corner, new/improved trails along the water's edge featuring the natural shoreline and wetland area, new and improved playground area, reserved space for motorized trail under the power line, improved public space in the SW corner (point) including year-round Events Pavilion. Approximately 30 campsites are planned to be moved from the NE corner to allow more open space and accomodate a future new Park/Marina Office. New, replacement campsites are planned for the area currently being used as a softball field. It is anticipated that both the Pool and Softball Diamond will become part of the Community Center/Recreation Area being planned for near the existing Community Center. The plan also calls for the PUC Garages to be re-located outside of the Rec Park. The recommended plan is consistent with and supports the Goals of the City Council as established in early 2009.
Council approved the recommended Master Plan 3-2. Mayor Hakes thanked the Park Board for their hard work in this effort and for delivering a Master Plan that met the goals & objectives established.
EDA Business Park and Bond Repayment
Council discussed the current state of the Economic Development Authority (EDA) as it relates to the EDA's inability to repay the $1.6M G.O. Bond due in January 2010. Council expressed frustration that the EDA has not been pro-active in the development of an overall strategy and marketing plan to sell lots in the Cedar Grove Business Park. Mayor Hakes will draft a letter to the EDA asking for specific action to be taken regarding business development lot sales.
Council & Staff Reports
Tim Kennedy reported on the progress being made by the PUC in restoring electricity to customers after the Monday 9/28 storm event. All City Departments have been involved in this work and are to be commended for team play. A particular note of gratitude was given to the Electrical Department. Kennedy also reported that the Biomass Committee continues to work on their cash flow analysis to determine project viability.
Jan Sivertson gave an update on efforts being made by the One Percent Committee to educate the public about the opportunity before us. Volunteers are needed; contact Jan Sivertson if interested in helping out.
Mark Your Calendars
Wed October 14 at 3:30 PM City Council Worksession
Wed October 14 at 4:30 PM City Council Meeting
Wed October 28 at 4:30 PM City Council Meeting
TUESDAY November 10 at 3:30 PM City Council Worksession
TUESDAY November 10 at 4:30 PM City Council Meeting
Wed November 19 4:00 PM Joint CCST Meeting at the Courthouse
TUESDAY November 24 4:30 PM City Council Meeting
Note the change from Wed to Tuesday for both City Council Meetings in November.
Open Forum
No members of the public opted to speak at the Open Forum.
Violence Prevention Center Request
October is Domestic Violence Awareness Month. Jodi Yuhasey of the Violence Prevention Center requested permission to put up a 6-7 foot tree in the grassy triangle space at the intersection of Highway 61 and Wisconsin Avenue (near Java Moose). The tree will be decorated with small purple lights and will be lit from dusk to dawn. The purpose of the tree is to raise awareness about the problem of domestic violence and to let everyone who is a survivor of violence know that they are not alone.
Council approved the request 5-0.
Park Master Plan
Park Manager Dave Tersteeg presented to Council the Goals & Policies and Master Plan Map that was approved unanimously by the 7-Member Park Board. The Master Plan is the result of a 13-month/$20k effort led by the Park Board and made possible by a 2008 Lake Superior Coastal Program Grant. The Park Board made their recommendation based on significant public input received from October 2008 through July 2009 through a series of Listening Sessions, Public Forums and Park Board Meetings. Key features in the Park Plan include an improved Park Entrance in the extreme NE corner, new/improved trails along the water's edge featuring the natural shoreline and wetland area, new and improved playground area, reserved space for motorized trail under the power line, improved public space in the SW corner (point) including year-round Events Pavilion. Approximately 30 campsites are planned to be moved from the NE corner to allow more open space and accomodate a future new Park/Marina Office. New, replacement campsites are planned for the area currently being used as a softball field. It is anticipated that both the Pool and Softball Diamond will become part of the Community Center/Recreation Area being planned for near the existing Community Center. The plan also calls for the PUC Garages to be re-located outside of the Rec Park. The recommended plan is consistent with and supports the Goals of the City Council as established in early 2009.
Council approved the recommended Master Plan 3-2. Mayor Hakes thanked the Park Board for their hard work in this effort and for delivering a Master Plan that met the goals & objectives established.
EDA Business Park and Bond Repayment
Council discussed the current state of the Economic Development Authority (EDA) as it relates to the EDA's inability to repay the $1.6M G.O. Bond due in January 2010. Council expressed frustration that the EDA has not been pro-active in the development of an overall strategy and marketing plan to sell lots in the Cedar Grove Business Park. Mayor Hakes will draft a letter to the EDA asking for specific action to be taken regarding business development lot sales.
Council & Staff Reports
Tim Kennedy reported on the progress being made by the PUC in restoring electricity to customers after the Monday 9/28 storm event. All City Departments have been involved in this work and are to be commended for team play. A particular note of gratitude was given to the Electrical Department. Kennedy also reported that the Biomass Committee continues to work on their cash flow analysis to determine project viability.
Jan Sivertson gave an update on efforts being made by the One Percent Committee to educate the public about the opportunity before us. Volunteers are needed; contact Jan Sivertson if interested in helping out.
Mark Your Calendars
Wed October 14 at 3:30 PM City Council Worksession
Wed October 14 at 4:30 PM City Council Meeting
Wed October 28 at 4:30 PM City Council Meeting
TUESDAY November 10 at 3:30 PM City Council Worksession
TUESDAY November 10 at 4:30 PM City Council Meeting
Wed November 19 4:00 PM Joint CCST Meeting at the Courthouse
TUESDAY November 24 4:30 PM City Council Meeting
Note the change from Wed to Tuesday for both City Council Meetings in November.
Wednesday, September 9, 2009
Budget Worksession, City Council Meeting & Setting the Preliminary Tax Levy for 2010
The Mayor and all City Councilors, Mike Roth, Kim Dunsmoor and Chris Hood were present for both the Budget Worksession and City Council Meeting. Assistant Park Manager Amber Clay was also present for the Budget Worksession.
Budget Worksession
Amber Clay presented the revised Recreation Park Budget for 2010 to the City Council. The most significant change in this Budget was a reduction in the projected loss for the Pool. Projected 2010 Pool Expenses are $290,847. The projected Pool Revenues are $61,200 leaving a projected loss of $229,647 before the County's $75,000 contribution. Heating fuel and salaries make up most of the costs for running the Pool. Pool hours have reluctantly been reduced to help meet the budget. Great care was taken by Park Management and the Park Board to reduce hours when the pool is least used.
Council reviewed the 2010 Budget and City of Grand Marais spending history since 2005. Council also re-visited the projected revenues and expenses for each City Department to determine a general levy amount of $601,802.
City Council Meeting & Setting the Preliminary 2010 Tax Levy
Open Forum
Nobody from the public opted to speak at the Open Forum.
Consent Agenda
Two items were added to the agenda: Revolving Store Front Loan Application, Library Rain Garden Project. Meeting Minutes and Payment of Bills were approved.
Revolving Store Front Loan
Council approved a $15,000 Store Front Loan for Rob Svadlanka to make improvements to his Subway Store.
Library Rain Garden
Tristan Beaster of Cook County Soil & Water Conservation District (SWCD) reported that original cost estimates for the Library Rain Garden project went from $7859 to $13,159 after actual bids for the project were received. As a result, the Cook County SWCD requested an increase of $1324.69 in the City's contribution to the Library Rain Garden project. Council approved the increase. Council approved contracting with low bidder Crawford Excavating for the project. The City may contribute with funding or in-kind. This project is part of a US Coastal Grant and supported by the City, County and State.
Liquor License Renewals
Council approved 14 liquor license renewals for 2009-10. All applicants are required to have completed the appropriate paperwork, including proof of insurance, and paid the necessary fee. All renewals are contingent on a successful background check by the Sheriff.
2010 Budget Considerations
Council approved Resolution 2009-10 approving the preliminary 2009 tax levy, collectible in 2010 for a total of $802,657 including a general levy of $601,802. This preliminary levy will be used by the County Auditor to prepare parcel specific tax notifications. The preliminary levy may not be exceeded without specific emergency reasons. Council will continue to review the budget for ways to reduce the levy.
In spite of a significant reduction in Local Government Aid for 2010, the Council has set the preliminary levy at an increase of 3% or approximately $24,000. In anticipation of the LGA cuts, Council began work to manage the budget early in 2009. Huge credit goes to the City Department Heads and City Staff for working hard to reduce spending and/or increase revenues without reducing City services.
One Percent Local Option Sales Tax
Jan Sivertson, Chair of the 1% Sales Tax Committee, updated Council on community efforts being made to pass the November 3 Referendum. Earlier in 2009, Council identified passing the 1% Sales Tax as a priority as a way to fund a Community Center/Pool/Recreation Area.
(Note: I encourage every Cook County voter to educate themselves about the One Percent Local Option Sales Tax and the opportunity it presents for the residents of Cook County.)
Council & Staff Reports
Kay Costello reported that the Library has begun the process of strategic planning with other members of the Arrowhead Regional Library Association.
Jan Sivertson reported on the serious EDA budget concerns, Business Park re-zoning considerations and Superior National Golf Course revenues. She also shared the good news that 10 Cook County homes will be undergoing rehabilitation projects under the Small Cities Grant for income qualified home owners. Most of these homes are located within the City of Grand Marais.
Tim Kennedy reported on the Biomass Project noting that the committee continues to work on a Business Plan to determine the economic viability of the proposed project.
Kim Dunsmoor reported a tolerable increase of 5% in health insurance costs while other municipalities are suffering with increases between 11-27%.
Sue Hakes reported that she had the opportunity to welcome and visit with Bonnie Dahl--author of Superior Way--while she stayed in the Grand Marais Harbor September 1-3. Ms. Dahl reported to the Great Lakes Cruising Club the details of the new docks, recent dredging and plans being considered to enlarge the marina.
Mark Your Calendars
Wed September 30 at 4:30 PM City Council Meeting
Tues October 13 Time TBD Community Forum on 1% Sales Tax (Sponsored by WTIP, Cook County News Herald and Community Ed)
Wed October 14 at 3:30 PM Council Worksession
Wed October 14 at 4:30 PM City Council Meeting
Wed October 28 at 4:30 PM City Council Meeting
Tues November 3---Referendum Mail-In Ballots due at Cook County Courthouse
Wed December 9 at 6:00 PM Budget & Levy Hearing (formerly known as Truth in Taxation Hearing)
Budget Worksession
Amber Clay presented the revised Recreation Park Budget for 2010 to the City Council. The most significant change in this Budget was a reduction in the projected loss for the Pool. Projected 2010 Pool Expenses are $290,847. The projected Pool Revenues are $61,200 leaving a projected loss of $229,647 before the County's $75,000 contribution. Heating fuel and salaries make up most of the costs for running the Pool. Pool hours have reluctantly been reduced to help meet the budget. Great care was taken by Park Management and the Park Board to reduce hours when the pool is least used.
Council reviewed the 2010 Budget and City of Grand Marais spending history since 2005. Council also re-visited the projected revenues and expenses for each City Department to determine a general levy amount of $601,802.
City Council Meeting & Setting the Preliminary 2010 Tax Levy
Open Forum
Nobody from the public opted to speak at the Open Forum.
Consent Agenda
Two items were added to the agenda: Revolving Store Front Loan Application, Library Rain Garden Project. Meeting Minutes and Payment of Bills were approved.
Revolving Store Front Loan
Council approved a $15,000 Store Front Loan for Rob Svadlanka to make improvements to his Subway Store.
Library Rain Garden
Tristan Beaster of Cook County Soil & Water Conservation District (SWCD) reported that original cost estimates for the Library Rain Garden project went from $7859 to $13,159 after actual bids for the project were received. As a result, the Cook County SWCD requested an increase of $1324.69 in the City's contribution to the Library Rain Garden project. Council approved the increase. Council approved contracting with low bidder Crawford Excavating for the project. The City may contribute with funding or in-kind. This project is part of a US Coastal Grant and supported by the City, County and State.
Liquor License Renewals
Council approved 14 liquor license renewals for 2009-10. All applicants are required to have completed the appropriate paperwork, including proof of insurance, and paid the necessary fee. All renewals are contingent on a successful background check by the Sheriff.
2010 Budget Considerations
Council approved Resolution 2009-10 approving the preliminary 2009 tax levy, collectible in 2010 for a total of $802,657 including a general levy of $601,802. This preliminary levy will be used by the County Auditor to prepare parcel specific tax notifications. The preliminary levy may not be exceeded without specific emergency reasons. Council will continue to review the budget for ways to reduce the levy.
In spite of a significant reduction in Local Government Aid for 2010, the Council has set the preliminary levy at an increase of 3% or approximately $24,000. In anticipation of the LGA cuts, Council began work to manage the budget early in 2009. Huge credit goes to the City Department Heads and City Staff for working hard to reduce spending and/or increase revenues without reducing City services.
One Percent Local Option Sales Tax
Jan Sivertson, Chair of the 1% Sales Tax Committee, updated Council on community efforts being made to pass the November 3 Referendum. Earlier in 2009, Council identified passing the 1% Sales Tax as a priority as a way to fund a Community Center/Pool/Recreation Area.
(Note: I encourage every Cook County voter to educate themselves about the One Percent Local Option Sales Tax and the opportunity it presents for the residents of Cook County.)
Council & Staff Reports
Kay Costello reported that the Library has begun the process of strategic planning with other members of the Arrowhead Regional Library Association.
Jan Sivertson reported on the serious EDA budget concerns, Business Park re-zoning considerations and Superior National Golf Course revenues. She also shared the good news that 10 Cook County homes will be undergoing rehabilitation projects under the Small Cities Grant for income qualified home owners. Most of these homes are located within the City of Grand Marais.
Tim Kennedy reported on the Biomass Project noting that the committee continues to work on a Business Plan to determine the economic viability of the proposed project.
Kim Dunsmoor reported a tolerable increase of 5% in health insurance costs while other municipalities are suffering with increases between 11-27%.
Sue Hakes reported that she had the opportunity to welcome and visit with Bonnie Dahl--author of Superior Way--while she stayed in the Grand Marais Harbor September 1-3. Ms. Dahl reported to the Great Lakes Cruising Club the details of the new docks, recent dredging and plans being considered to enlarge the marina.
Mark Your Calendars
Wed September 30 at 4:30 PM City Council Meeting
Tues October 13 Time TBD Community Forum on 1% Sales Tax (Sponsored by WTIP, Cook County News Herald and Community Ed)
Wed October 14 at 3:30 PM Council Worksession
Wed October 14 at 4:30 PM City Council Meeting
Wed October 28 at 4:30 PM City Council Meeting
Tues November 3---Referendum Mail-In Ballots due at Cook County Courthouse
Wed December 9 at 6:00 PM Budget & Levy Hearing (formerly known as Truth in Taxation Hearing)
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