Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's regularly scheduled City Council Meeting. Also present were City Administrator Mike Roth, Finance Director Kim Dunsmoor and Park Manager Dave Tersteeg. City Attorney Christopher Hood was in attendance via telephone.
Open Forum
Steve Schug of the US Forest Service gave the Council an overview of the coming Boy Scout's Order of the Arrow project. In June 2011, approximately 500-700 Boys Scouts and their leadership will be coming to Grand Marais to voluntarily work several projects including improvements to the Superior Hiking Trail, building a single track bike trail in the Pincushion and Tofte areas and improving campsites in the area of the Vegetable Lakes chain. This project is about mentoring young men and women in leadership and providing community service. Council agreed this will be a great event for Grand Marais and Cook County.
Consent Agenda
Council approved Consent Agenda with no changes.
Planning Commission Report
Council unanimously approved a request from Crystal Nelson for a conditional use permit to operate a quilting class as a home based business at her property located in the R-1 district.
Pool Boiler
Council considered the request from the Park Board to authorize funds for the replacement of the pool boiler at an estimated cost of between $15,000 and $20,000. The LPG central boiler that heats the pool building, domestic hot water, big pool and hot tub has developed cracks in 2 of 7 heat exchangers. Council tabled the issue until more information is provided regarding the cost of a used boiler, resale value and payback period.
IRR Renewable Energy Grant Agreement
The City of Grand Marais has been awarded a renewable Energy Grant from the Iron Range Resources Board to install a solar photovoltaic electrical system at the Gunflint Hills Golf Course.
Council & Staff Reports
Tim Kennedy reported that the Planning Commission is still considering the request to rezone the southern portions of 7th and 8th Avenues West in Grand Marais from C/I to Mixed Use or R1.
Jan Sivertson reported that the EDA unanimously voted to create a 7-member Superior National Management Board. Details are to be worked out. Sivertson also reported on the North Shore Management Board where an overview of the Silver Bay Eco Business Park was given.
Kay Costell0 reported that the Library Board has selected an Architectural Firm to recommend to the County Board for the Library expansion.
Sue Hakes reported that the Garden Club called her to say they do not endorse the installation of a memorial Flag Pole in Harbor Park. Mike Roth reported that he received a phone call from the DNR in response to his inquiry about whether or not a flag pole could be installed. The DNR informed Roth that more details are required.
Mark Your Calendars
Wednesday, October 27 at 4:30 pm, City Council Meeting
Wednesday, November 10 at 4:30 pm, City Council Meeting
Thursday, November 18 at 4:00 pm, Joint City/County/School/Tribe Meeting
Wednesday, November 24 at 4:30, City Council Meeting (day before Thanksgiving)
Showing posts with label Park Board. Show all posts
Showing posts with label Park Board. Show all posts
Wednesday, October 13, 2010
Wednesday, September 8, 2010
Setting the Preliminary Levy and City Council Meeting
Present for today's Budget and City Council Meetings were Mayor Hakes, Councilors Costello, Kennedy, Lenz and Sivertson. Also present were Mike Roth, Kim Dunsmoor and Attorney Chris Hood (via telephone).
Budget Meeting
Council discussed the 2011 Budget for the City of Grand Marais and set the preliminary levy at 3%. The preliminary levy is a not-to-exeed; the final levy will be set in December. Setting the budget was difficult due to the uncertainty of Local Government Aid. The State has notified the City that we will receive $155,000 in LGA and $49,000 in Market Value Homestead Credit, but it is extremely unlikely that Grand Marais will received those amounts and could receive zero. The City will also be negotiating their union contract this Fall.
Council Meeting
Open Forum
No member of the Public opted to address the Council at the Open Forum.
Consent Agenda
The Consent Agenda was approved.
Planning Commission Report
Tim Kennedy and Mike Roth gave an overview of (2) issues discussed at the 9/1/2010 Planning Commission Meeting:
1) Stanley Poole and Nadine Maki are requesting a zoning amendment to change Lots 3-17 Block 26 in the Harbor Addition from C/I (Commercial Industrial) to MU (Commercial/Residential Mixed Use). Approximately 15 residents attended the public hearing regarding this request, many with questions and comments. The Planning Commission is considering expanding the area for potential rezoning and will hold a new public hearing on October 6.
2) The Planning Commission considered several options to address the recent MN Supreme Court decision regarding variances : a) creating a new setback standards for property line setbacks, b) create an expansion permit similar to the previous variance process, and c) work with the League of MN Cities to seek legislative change. Creating new setback standards is a lengthy process with unintended consequences. Attorney Chris Hood informed Council that using an expansion permit is not consistent with the new State Law. So, the Planning Commission is leaning toward Option C to seek legislative change; the downside of this option is that it will take months or longer. Council instructed Mike Roth to write a letter to the League of MN Cities.
2010 Liquor Permit Renewals
Council approved the Liquor License renewals pending receipt of fee payment, Insurance Certificates, successful background checks, and no delinquences in local taxes or service payments. Once this is confirmed, the renewal forms will be sent to the State of MN.
Resolution 2010-12 Preliminary Levy
Council approved Resolution 2010-12 to set the prelininary levy which must be done prior to September 15 annually. This prelininary levy number is reported to the State and used by the County Auditor to prepare parcel specific tax notices. The City may not adopt a final levy greater than the prelininary levy. The final levy will be decided in December.
EECBG Lighting Retrofit Contract Approval
Council approved the grant agreement with the State for our Lighting Retrofit Project. Lighting fixtures will be replaced in City Hall, the Water Treatment Plant, the Waste Water Treatment Plant and the Park Building to increase lighting efficiency.
Burn Pile
Council discussed the agenda for the Public Meeting on September 29 at 5:00 pm on the Burn Pile. This Public Meeting will be posted next week. The Public is encouraged to attend and participate.
Council & Staff Reports
Kay Costello reported that the proposed Library expansion project is moving forward. The Library Board is reviewing proposals from several architectural firms and will be presenting their findings and suggestions to the City and the County Board.
Bill Lenz reported on the Rec Park income through August. The Campground is up $22k, while the pool and marina are each down ~$1300. Lenz also reminded the Council that WTIP Radio Waves is scheduled for this weekend in the Rec Park and promises to be a lot of fun.
Tim Kennedy reported that the Biomass Grant for a feasibility study continues to move forward with the LCCMR; Cook County is working with Ely on this $150k effort. Additional funding is being sought from the County Board for ~$113,000. Kennedy reported that the County is considering possible sources for this funding to be 1% Sales Tax funds and Forest Resource funds.
Jan Sivertson reported that the North Shore Management Board will be holding its annual meeting in Grand Marais on 9/30/2010.
Mike Roth reported that the new crosswalk over Highway 61 at the base of the Old Gunflint Trail (5th Avenue) is complete. Roth also reported that Southern Minnesota Municipal Power Agency will be at City Hall tomorrow (Thursday 9/9/2010) for its annual meeting. Mayor Hakes will welcome SMMPA members.
Sue Hakes reported receiving a letter from the Mayor and Planning Commission Chair from Two Harbors requesting support in amending regulations prohibiting new off-premise advertising signs along the North Shore Scenic Drive.
Mark Your Calendars
Thurs, September 9 from 9-Noon, Joint County/City/EDA at Courthouse
Wed, September 29 at 4:30 pm, City Council Meeting
Wed, September 29 at 5:00 pm, Burn Pile Public Meeting
Wed, October 13 at 4:30 pm, City Council Meeting
Wed, October 27 at 4;30 pm, City Council Meeting
Budget Meeting
Council discussed the 2011 Budget for the City of Grand Marais and set the preliminary levy at 3%. The preliminary levy is a not-to-exeed; the final levy will be set in December. Setting the budget was difficult due to the uncertainty of Local Government Aid. The State has notified the City that we will receive $155,000 in LGA and $49,000 in Market Value Homestead Credit, but it is extremely unlikely that Grand Marais will received those amounts and could receive zero. The City will also be negotiating their union contract this Fall.
Council Meeting
Open Forum
No member of the Public opted to address the Council at the Open Forum.
Consent Agenda
The Consent Agenda was approved.
Planning Commission Report
Tim Kennedy and Mike Roth gave an overview of (2) issues discussed at the 9/1/2010 Planning Commission Meeting:
1) Stanley Poole and Nadine Maki are requesting a zoning amendment to change Lots 3-17 Block 26 in the Harbor Addition from C/I (Commercial Industrial) to MU (Commercial/Residential Mixed Use). Approximately 15 residents attended the public hearing regarding this request, many with questions and comments. The Planning Commission is considering expanding the area for potential rezoning and will hold a new public hearing on October 6.
2) The Planning Commission considered several options to address the recent MN Supreme Court decision regarding variances : a) creating a new setback standards for property line setbacks, b) create an expansion permit similar to the previous variance process, and c) work with the League of MN Cities to seek legislative change. Creating new setback standards is a lengthy process with unintended consequences. Attorney Chris Hood informed Council that using an expansion permit is not consistent with the new State Law. So, the Planning Commission is leaning toward Option C to seek legislative change; the downside of this option is that it will take months or longer. Council instructed Mike Roth to write a letter to the League of MN Cities.
2010 Liquor Permit Renewals
Council approved the Liquor License renewals pending receipt of fee payment, Insurance Certificates, successful background checks, and no delinquences in local taxes or service payments. Once this is confirmed, the renewal forms will be sent to the State of MN.
Resolution 2010-12 Preliminary Levy
Council approved Resolution 2010-12 to set the prelininary levy which must be done prior to September 15 annually. This prelininary levy number is reported to the State and used by the County Auditor to prepare parcel specific tax notices. The City may not adopt a final levy greater than the prelininary levy. The final levy will be decided in December.
EECBG Lighting Retrofit Contract Approval
Council approved the grant agreement with the State for our Lighting Retrofit Project. Lighting fixtures will be replaced in City Hall, the Water Treatment Plant, the Waste Water Treatment Plant and the Park Building to increase lighting efficiency.
Burn Pile
Council discussed the agenda for the Public Meeting on September 29 at 5:00 pm on the Burn Pile. This Public Meeting will be posted next week. The Public is encouraged to attend and participate.
Council & Staff Reports
Kay Costello reported that the proposed Library expansion project is moving forward. The Library Board is reviewing proposals from several architectural firms and will be presenting their findings and suggestions to the City and the County Board.
Bill Lenz reported on the Rec Park income through August. The Campground is up $22k, while the pool and marina are each down ~$1300. Lenz also reminded the Council that WTIP Radio Waves is scheduled for this weekend in the Rec Park and promises to be a lot of fun.
Tim Kennedy reported that the Biomass Grant for a feasibility study continues to move forward with the LCCMR; Cook County is working with Ely on this $150k effort. Additional funding is being sought from the County Board for ~$113,000. Kennedy reported that the County is considering possible sources for this funding to be 1% Sales Tax funds and Forest Resource funds.
Jan Sivertson reported that the North Shore Management Board will be holding its annual meeting in Grand Marais on 9/30/2010.
Mike Roth reported that the new crosswalk over Highway 61 at the base of the Old Gunflint Trail (5th Avenue) is complete. Roth also reported that Southern Minnesota Municipal Power Agency will be at City Hall tomorrow (Thursday 9/9/2010) for its annual meeting. Mayor Hakes will welcome SMMPA members.
Sue Hakes reported receiving a letter from the Mayor and Planning Commission Chair from Two Harbors requesting support in amending regulations prohibiting new off-premise advertising signs along the North Shore Scenic Drive.
Mark Your Calendars
Thurs, September 9 from 9-Noon, Joint County/City/EDA at Courthouse
Wed, September 29 at 4:30 pm, City Council Meeting
Wed, September 29 at 5:00 pm, Burn Pile Public Meeting
Wed, October 13 at 4:30 pm, City Council Meeting
Wed, October 27 at 4;30 pm, City Council Meeting
Wednesday, August 11, 2010
Budget Worksession and City Council Meeting
Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for both today's Budget Worksession and City Council Meeting. Also present for both were Mike Roth, Kim Dunsmoor and Chris Hood (via telephone). Lenny Bloomquist was present for the Council Meeting.
Budget Worksession
The Council continues to work on the 2011 Budget. Department Heads are working on individual budgets and will present to Council on August 25. Council reviewed (3) scenarios for the 2011 Budget with difference being the amount of State Aid received in the form of LGA and MVHC. Council assumes that State Aid will be reduced as the Governor and State Legislators work to resolve the $5-6 Billion State Deficit. The City and the City Workers Union will be negotiating a new contract this Fall. The Council will set its maximum levy on September 8, 2010.
City Council Meeting
Open Forum
No member of the Public opted to address the Council during Open Forum.
Approve Consent Agenda
Council approved Consent Agenda without Meeting Minutes. The July 28 Meeting Minutes were accidentally omitted from the Packet and will be reviewed for approval at the next Council Meeting.
Planning Commission Report
Variance Standards
The Minnesota Supreme Court recently issued a decision that changed the longstanding interpretation of the statutory standard for granting zoning variances. This Court ruling holds cities to a much stricter standard which considerably limits variance opportunities. Basically, the Supreme Court concluded that city authority to issue a variance is limited to those very rare cases where the property cannot be put to "a reasonable use" without the variance. And the Court stated that "unless and until the Legislature takes action to provide a more flexible variance standard for municipalities, we are constrained by the language of the statute to hold that a municipality does not have the authority to grant a variance unless the applicant can show that her property cannot be put to a reasonable use without the variance."
The Council voted unaninously to refer this change in the legal standard to the Planning Commission. Among other things, the Planning Commission will work to incorporate these changes into our City Code Section 19.20. Council also asked the Planning Commission to find a way for our City Code to allow the City greater flexibility in allowing "variance-like" approvals under the zoning code.
Quick Variance
Dan and Linda Quick requested a variance to construct a two-story addition to their existing single-family home located 5' within the required 10' side yard setback on their property zoned R-1. The City Council voted unanimously to deny this request based on their finding that the request did not pass the new legal standard (see above) as interpreted by the Supreme Court in Krummenacher v. City of Minnetonka, 2010 WL 2517702 (Minn. 2010). Council expressed their sincere regrets in having to make this decision.
Harbor Park Flagpole Request
Gene Erickson was on the agenda to discuss possible locations for a flagpole in memory Dick Joynes, but Gene did not attend today's meeting. Mayor Hakes discussed (2) sites to be considered for the memorial flag pole: Coast Guard Station and Compass Park. Hakes contacted Richard Fortunato of the USBP to see if replacing the current flag at the Coast Guard Station was feasible. Fortunato was receptive to the idea stating he would need to talk with Chief Hernandez, the Coast Guard and the Historical Society.
Stone Harbor Lease
Council discussed and modified a lease agreement for use of public property by Stone Harbor, LLC to locate a temporary rack for storage of kayaks between May 1 and November 1. The property to be leased is adjacent to property owned by Jack Stone of Stone Harbor Wilderness Supply Co located on the East Bay. Mayor Hakes noted that she received negative feedback about the proposed lease from (1) Grand Marais resident. She also referenced a call she received from Cathi Williams, co-owner of Bear Track Outfitter. Williams said that she also had an interest in leasing land for storing Bear Track Outfitter kayaks on the Harbor. Mayor Hakes expressed the importance of supporting local businesses, fairness, and the possibility of establishing a policy for leasing city owned property. After some discussion, Council voted unaninously to approve the lease and that other requests should be considered on a case by case basis.
Street Truck Purchase
Council unanimously approved the purchase of a much needed street truck including dump box, plow and sander. The City collects $18,000 annually to buy capital for the Street Department; the replacement schedule budgets $60,000 for the replacement of this truck. The quote for the new truck is $62,392.34. Delivery is anticipated in ~4 months.
Burn Pile Update
Council has received several complaints about poor air quality caused by the City's burn pile. Council is considering all options including closing the burn pile. A Public Hearing is being scheduled for September 29 to hear ideas, pros and cons from the Public before any decision is made.
Fire Department Grant
The Fire Department has received a grant for $1800 to offset the cost of 5 handheld radios totalling $3750. Council unanimously approved the grant agreement. Mike Roth acknowledged the initiative of volunteer fire department member Aaron Mielke in receiving this grant.
ECFE Request for Road Closing
Council approved a request from the ECFE to close the city street between the Community Center and the Fire Hall to accomodate a large equipment display on Saturday 8/21 of the County Fair.
Council & Staff Reports
Bill Lenz reported that both Golf Course and Rec Park revenues are up through July while Pool revenues are down and the Marina is even when compared to 2009. He also noted that WTIP will host their annual Radio Waves concert at the Sliding Hill September 9-10.
Sue Hakes forwarded a request from School Superintendent Beth Schwarz to present an overview of the School Referendum. Council will be present at the next Joint ISD166/City/County/Tribal Council meeting on August 26 to hear the presentation. Hakes also said Bruce Leng told Hakes he would like to meet with her and Mike Roth to discuss options for his Theatre Building in downtown Grand Marais.
Mark Your Calendars
Wed, August 25 at 4:30, City Council Meeting
Thur, August 26 at 4:00, Joint ISD166/City/County/Tribal Council Meeting at City Hall
Wed, September 8 at 3:30, Worksession on Budget
Wed, September 8 at 4:40, City Council Meeting
Wed, September 29 at 4:30, City Council Meeting
Wed, September 29 at 5:00, Tentative Public Hearing on City Burn Pile
Budget Worksession
The Council continues to work on the 2011 Budget. Department Heads are working on individual budgets and will present to Council on August 25. Council reviewed (3) scenarios for the 2011 Budget with difference being the amount of State Aid received in the form of LGA and MVHC. Council assumes that State Aid will be reduced as the Governor and State Legislators work to resolve the $5-6 Billion State Deficit. The City and the City Workers Union will be negotiating a new contract this Fall. The Council will set its maximum levy on September 8, 2010.
City Council Meeting
Open Forum
No member of the Public opted to address the Council during Open Forum.
Approve Consent Agenda
Council approved Consent Agenda without Meeting Minutes. The July 28 Meeting Minutes were accidentally omitted from the Packet and will be reviewed for approval at the next Council Meeting.
Planning Commission Report
Variance Standards
The Minnesota Supreme Court recently issued a decision that changed the longstanding interpretation of the statutory standard for granting zoning variances. This Court ruling holds cities to a much stricter standard which considerably limits variance opportunities. Basically, the Supreme Court concluded that city authority to issue a variance is limited to those very rare cases where the property cannot be put to "a reasonable use" without the variance. And the Court stated that "unless and until the Legislature takes action to provide a more flexible variance standard for municipalities, we are constrained by the language of the statute to hold that a municipality does not have the authority to grant a variance unless the applicant can show that her property cannot be put to a reasonable use without the variance."
The Council voted unaninously to refer this change in the legal standard to the Planning Commission. Among other things, the Planning Commission will work to incorporate these changes into our City Code Section 19.20. Council also asked the Planning Commission to find a way for our City Code to allow the City greater flexibility in allowing "variance-like" approvals under the zoning code.
Quick Variance
Dan and Linda Quick requested a variance to construct a two-story addition to their existing single-family home located 5' within the required 10' side yard setback on their property zoned R-1. The City Council voted unanimously to deny this request based on their finding that the request did not pass the new legal standard (see above) as interpreted by the Supreme Court in Krummenacher v. City of Minnetonka, 2010 WL 2517702 (Minn. 2010). Council expressed their sincere regrets in having to make this decision.
Harbor Park Flagpole Request
Gene Erickson was on the agenda to discuss possible locations for a flagpole in memory Dick Joynes, but Gene did not attend today's meeting. Mayor Hakes discussed (2) sites to be considered for the memorial flag pole: Coast Guard Station and Compass Park. Hakes contacted Richard Fortunato of the USBP to see if replacing the current flag at the Coast Guard Station was feasible. Fortunato was receptive to the idea stating he would need to talk with Chief Hernandez, the Coast Guard and the Historical Society.
Stone Harbor Lease
Council discussed and modified a lease agreement for use of public property by Stone Harbor, LLC to locate a temporary rack for storage of kayaks between May 1 and November 1. The property to be leased is adjacent to property owned by Jack Stone of Stone Harbor Wilderness Supply Co located on the East Bay. Mayor Hakes noted that she received negative feedback about the proposed lease from (1) Grand Marais resident. She also referenced a call she received from Cathi Williams, co-owner of Bear Track Outfitter. Williams said that she also had an interest in leasing land for storing Bear Track Outfitter kayaks on the Harbor. Mayor Hakes expressed the importance of supporting local businesses, fairness, and the possibility of establishing a policy for leasing city owned property. After some discussion, Council voted unaninously to approve the lease and that other requests should be considered on a case by case basis.
Street Truck Purchase
Council unanimously approved the purchase of a much needed street truck including dump box, plow and sander. The City collects $18,000 annually to buy capital for the Street Department; the replacement schedule budgets $60,000 for the replacement of this truck. The quote for the new truck is $62,392.34. Delivery is anticipated in ~4 months.
Burn Pile Update
Council has received several complaints about poor air quality caused by the City's burn pile. Council is considering all options including closing the burn pile. A Public Hearing is being scheduled for September 29 to hear ideas, pros and cons from the Public before any decision is made.
Fire Department Grant
The Fire Department has received a grant for $1800 to offset the cost of 5 handheld radios totalling $3750. Council unanimously approved the grant agreement. Mike Roth acknowledged the initiative of volunteer fire department member Aaron Mielke in receiving this grant.
ECFE Request for Road Closing
Council approved a request from the ECFE to close the city street between the Community Center and the Fire Hall to accomodate a large equipment display on Saturday 8/21 of the County Fair.
Council & Staff Reports
Bill Lenz reported that both Golf Course and Rec Park revenues are up through July while Pool revenues are down and the Marina is even when compared to 2009. He also noted that WTIP will host their annual Radio Waves concert at the Sliding Hill September 9-10.
Sue Hakes forwarded a request from School Superintendent Beth Schwarz to present an overview of the School Referendum. Council will be present at the next Joint ISD166/City/County/Tribal Council meeting on August 26 to hear the presentation. Hakes also said Bruce Leng told Hakes he would like to meet with her and Mike Roth to discuss options for his Theatre Building in downtown Grand Marais.
Mark Your Calendars
Wed, August 25 at 4:30, City Council Meeting
Thur, August 26 at 4:00, Joint ISD166/City/County/Tribal Council Meeting at City Hall
Wed, September 8 at 3:30, Worksession on Budget
Wed, September 8 at 4:40, City Council Meeting
Wed, September 29 at 4:30, City Council Meeting
Wed, September 29 at 5:00, Tentative Public Hearing on City Burn Pile
Wednesday, July 14, 2010
Worksession and City Council Meeting
Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's Worksession and City Council Meeting. Also present were City Administrator Mike Roth, Finance Director Kim Dunsmoor and Attorney Chris Hood (via telephone). Tom Nelson was present for a portion of the Council Meeting.
Budget Worksession
Linda Chapelle and Carole Miller presented the Library's proposed Operating Budget for 2011 to the City Council for review. The proposed budget shows an approximate 1% budget increase and does not allow for any wage or salary increases. Salary increases for the City are unknown; contract negotiations will occur in the Fall of 2010. Council asked for more information regarding the Arrowhead Library System services and will review again at the July 28 meeting. (The County and City support the library 50/50.)
City Administrator Mike Roth, supported by Finance Director Kim Dunsmoor, presented the Council with a high-level overview of the 2011 City Budget Considerations. Council discussed a) Salary and wages for City employees are to be determined. The AFSCME contract expires at the end of 2010; negotiations will occur this Fall. b) Local Government Aid (LGA) has decreased from $184,209 in 2008 to $96,422 in 2010. With the State facing a $5-9 billion deficit we should anticipate further cuts to State Aid. c) No major infrastructure or capital expenditures are planned. d) Council Priority projects currently underway will require funding to move forward.
Department Heads will soon be preparing their 2011 budget request and appear before the Council to present.
City Council Meeting
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
Council approved the consent agenda with a minor change to the July 6 Worksession Minutes.
Grand Marais Fire Relief Association Request
The Grand Marais Volunteer Fire Department (GMVFD) is considering participating in the Statewide Volunteer Firefighter Retirement Plan. Council unanimously approved GMVFD request to contact PERA for a cost analysis of the plan. The request was made by Tom Nelson on behalf of the GMVFD.
Propane Bids
Competitive bids were solicited for supplying the City of Grand Marais with propane. The award was made to Como Oil & Propane based on low bid.
Lion's Club Fisherman's Picnic Permit
Council approved Lion's Club request for Use of Street and Sidewalks Permit for 2010 Fisherman's Picnic. The request was made by Lion's Club members Andrew Smith and Al Taenzer.
Planning Commission Requests/Report
Council unanimously approved Robert and Delores Spry's request for a variance from the side yard setback to construct an addition to their existing building. This addition will connect to their existing second story residence.
Council unanimously approved Jane Ranum's request for a variance from the front yard setback to build a covered porch on the north side of her existing home.
Council approved 3-2 Ron Lund's request for a conditional use permit to operate an art classroom and studio as a home based business at his property located in the R-1 district. Hakes and Costello voted against the request.
Mayor Hakes suggested that Council request the Planning Commission visit the current Grand Marais Zoning Ordinance regarding Home Occupations and consider adding some guidelines for more consistency.
Economic Development Authority Discussion
Hakes and Roth reported on the July 13 EDA Board meeting. Hakes and Roth attended that meeting to communicate the City's position to the EDA Board regarding the $1.6 million bond debt on the Cedar Grove Business Park. Representing the City of Grand Marais, Hakes expressed grave concern over the Cedar Grove Business Park debt and requested that the EDA Board include the bond payment in their budget and consider it in their levy request. Hakes requested the EDA resolve their existing debt obligation before creating any new obligations or debt. The EDA Board made a motion and voted to "not incur any more bonded indebtedness until the Cedar Grove Business Park is stabilized". There is some confusion with Hakes and Roth about this motion which will need to be clarified.
Hakes and Roth reported that a private developer is working with the EDA and hoping to build several rental homes on his property in Grand Marais. The developer and EDA are exploring IRRB grant funding to offset infrastructure costs. There will likely be a presentation to the Council on July 28.
Mike Roth reported that EDA Director Matt Geretschlaeger verbally indicated to the EDA Board that he would be resigning from the EDA effective January 1, 2011 if his position was only funded for 1/2 time.
Burn Pile Discussion
Hakes reported that Diane Pearson, Cook County Hospital Administrator, called her with a concern about the smoke from the City's burn pile and its negative affect on patients in the ER and hospital. Pearson said the problem seems to be worst when the pile is smoldering. Council acknowledged that air quality at the hospital and school are sometimes affected by the burn pile. After discussions about the pros and cons of having a City burn pile, Council directed Roth to talk with the DNR, County and Forest Service about possible solutions which most likely means alternative locations. Council also discussed the possibility of a Public Meeting for citizens to express their concerns about the Burn Pile both pro and con.
New Hire at the Library
Council unanimously approved the hiring of Patsy Ingebretson in the Library I position replacing Anne Prinsen.
Council & Staff Reports
Bill Lenz reported that Golf and Park revenues are up year-to-date; bookings are also up. Lenz reported that the Charter School painted a lovely mural at the Pool on one of the doors. Lenz was pleased to announce the Pool passed their surprise pool inspection "with flying colors". And, Lenz shared with the Council that friends of Dick Joynes would like to donate a flag pole and flag in memory of their dear friend Dick and will talk with the Park Board about an appropriate location.
Kay Costello reported her attendance at the last Library Board Meeting and that they've been working diligently on their 2011 budget.
Tim Kennedy reported that the PUC is discussing how the City should manage and oversee sewage treatment systems within the City of Grand Marais.
Jan Sivertson announced to the Council that she is getting married in October 2010 and may be absent for 2-4 months beginning January 2011. She is considering resigning her position on the Council.
Sue Hakes reported that the orange flags to be used as a pedestrian aid in the crosswalks have arrived; the street department will be placing them as soon the signage arrives.
Mark Your Calendars
Wed, July 28 at 4:30 pm, City Council Meeting
Wed, August 11 at 4:30 pm, City Council Meeting
Wed, August 25 at 4:30 pm, City Council Meeting
Budget Worksession
Linda Chapelle and Carole Miller presented the Library's proposed Operating Budget for 2011 to the City Council for review. The proposed budget shows an approximate 1% budget increase and does not allow for any wage or salary increases. Salary increases for the City are unknown; contract negotiations will occur in the Fall of 2010. Council asked for more information regarding the Arrowhead Library System services and will review again at the July 28 meeting. (The County and City support the library 50/50.)
City Administrator Mike Roth, supported by Finance Director Kim Dunsmoor, presented the Council with a high-level overview of the 2011 City Budget Considerations. Council discussed a) Salary and wages for City employees are to be determined. The AFSCME contract expires at the end of 2010; negotiations will occur this Fall. b) Local Government Aid (LGA) has decreased from $184,209 in 2008 to $96,422 in 2010. With the State facing a $5-9 billion deficit we should anticipate further cuts to State Aid. c) No major infrastructure or capital expenditures are planned. d) Council Priority projects currently underway will require funding to move forward.
Department Heads will soon be preparing their 2011 budget request and appear before the Council to present.
City Council Meeting
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
Council approved the consent agenda with a minor change to the July 6 Worksession Minutes.
Grand Marais Fire Relief Association Request
The Grand Marais Volunteer Fire Department (GMVFD) is considering participating in the Statewide Volunteer Firefighter Retirement Plan. Council unanimously approved GMVFD request to contact PERA for a cost analysis of the plan. The request was made by Tom Nelson on behalf of the GMVFD.
Propane Bids
Competitive bids were solicited for supplying the City of Grand Marais with propane. The award was made to Como Oil & Propane based on low bid.
Lion's Club Fisherman's Picnic Permit
Council approved Lion's Club request for Use of Street and Sidewalks Permit for 2010 Fisherman's Picnic. The request was made by Lion's Club members Andrew Smith and Al Taenzer.
Planning Commission Requests/Report
Council unanimously approved Robert and Delores Spry's request for a variance from the side yard setback to construct an addition to their existing building. This addition will connect to their existing second story residence.
Council unanimously approved Jane Ranum's request for a variance from the front yard setback to build a covered porch on the north side of her existing home.
Council approved 3-2 Ron Lund's request for a conditional use permit to operate an art classroom and studio as a home based business at his property located in the R-1 district. Hakes and Costello voted against the request.
Mayor Hakes suggested that Council request the Planning Commission visit the current Grand Marais Zoning Ordinance regarding Home Occupations and consider adding some guidelines for more consistency.
Economic Development Authority Discussion
Hakes and Roth reported on the July 13 EDA Board meeting. Hakes and Roth attended that meeting to communicate the City's position to the EDA Board regarding the $1.6 million bond debt on the Cedar Grove Business Park. Representing the City of Grand Marais, Hakes expressed grave concern over the Cedar Grove Business Park debt and requested that the EDA Board include the bond payment in their budget and consider it in their levy request. Hakes requested the EDA resolve their existing debt obligation before creating any new obligations or debt. The EDA Board made a motion and voted to "not incur any more bonded indebtedness until the Cedar Grove Business Park is stabilized". There is some confusion with Hakes and Roth about this motion which will need to be clarified.
Hakes and Roth reported that a private developer is working with the EDA and hoping to build several rental homes on his property in Grand Marais. The developer and EDA are exploring IRRB grant funding to offset infrastructure costs. There will likely be a presentation to the Council on July 28.
Mike Roth reported that EDA Director Matt Geretschlaeger verbally indicated to the EDA Board that he would be resigning from the EDA effective January 1, 2011 if his position was only funded for 1/2 time.
Burn Pile Discussion
Hakes reported that Diane Pearson, Cook County Hospital Administrator, called her with a concern about the smoke from the City's burn pile and its negative affect on patients in the ER and hospital. Pearson said the problem seems to be worst when the pile is smoldering. Council acknowledged that air quality at the hospital and school are sometimes affected by the burn pile. After discussions about the pros and cons of having a City burn pile, Council directed Roth to talk with the DNR, County and Forest Service about possible solutions which most likely means alternative locations. Council also discussed the possibility of a Public Meeting for citizens to express their concerns about the Burn Pile both pro and con.
New Hire at the Library
Council unanimously approved the hiring of Patsy Ingebretson in the Library I position replacing Anne Prinsen.
Council & Staff Reports
Bill Lenz reported that Golf and Park revenues are up year-to-date; bookings are also up. Lenz reported that the Charter School painted a lovely mural at the Pool on one of the doors. Lenz was pleased to announce the Pool passed their surprise pool inspection "with flying colors". And, Lenz shared with the Council that friends of Dick Joynes would like to donate a flag pole and flag in memory of their dear friend Dick and will talk with the Park Board about an appropriate location.
Kay Costello reported her attendance at the last Library Board Meeting and that they've been working diligently on their 2011 budget.
Tim Kennedy reported that the PUC is discussing how the City should manage and oversee sewage treatment systems within the City of Grand Marais.
Jan Sivertson announced to the Council that she is getting married in October 2010 and may be absent for 2-4 months beginning January 2011. She is considering resigning her position on the Council.
Sue Hakes reported that the orange flags to be used as a pedestrian aid in the crosswalks have arrived; the street department will be placing them as soon the signage arrives.
Mark Your Calendars
Wed, July 28 at 4:30 pm, City Council Meeting
Wed, August 11 at 4:30 pm, City Council Meeting
Wed, August 25 at 4:30 pm, City Council Meeting
Wednesday, June 9, 2010
Worksession and City Council Meeting
Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson along with City Attorney Chris Hood (via phone), Mike Roth, and Kim Dunsmoor were all present for today's Worksession and Council Meeting. Also present for portions of the the Council Meeting were Tom Nelson and Linda Chappelle. EDA Board Member Mark Sandbo was present for the Worksession.
Council Worksession on Economic Development Authority (EDA)
Yesterday, a small group of West End Business Owners, as well as members of the EDA Golf Course Subcommittee, gave a presentation to the full EDA Board at their regularly scheduled meeting. This is a very similar presentation to the one given to Hakes and Roth a couple of weeks ago. The purpose of today's worksession was for the full City Council to get updated on the state of the EDA, in particular Superior National Golf Course (SN)
Jan Sivertson and Mike Roth summarized for the Council, the presentation that was given to the EDA. The basic premise is that SN is losing money due to declining golf rounds caused by too little marketing and ~$1.5M in deferred capital improvements. The West End Business Community proposes a solution to the problem that includes stabilizing the SN financial needs, providing long-term management, and fulfilling the original purpose of the Golf Course to bring tourists to Cook County. The group is proposing resolving the SN financial problems through use of Payment In Lieu of Taxes (PILT) funds, One Percent Sales tax Funds and increasing the EDA Levy. They are also proposing that SN be managed by and leased to a to-be-created Non-Profit Corporation. Sivertson reported that the EDA voted at their June 8 Meeting to support these concepts.
Council had a healthy discussion about the EDA, the proposed concepts and what role or influence the City Council has in resolving the financial problems of SN. Mayor Hakes opened the discussion with comments that the EDA is a joint City and County effort with (2) struggling assets--Superior National Golf Course and the Cedar Grove Business Park. Council acknowledged the problems at Superior National and discussed the pros and cons of the proposed solution. Hakes also requested that in addition to resolving the problems at Superior National that the EDA give attention to the problems at the Business Development Park. The Council supports working with the County to resolve the problems at both the Golf Course and the Business Park. Council also expressed concerns that increasing funding to the EDA without addressing the management issues will not solve SN problems.
The EDA, supported by the West End Business Community, will make its presentation to the County Board on June 22.
City Council Meeting
Open Forum
Librarian Linda Chappelle reported that the Library Board sent a Request for Proposals (RFP) to 10 architectural firms for the Library Expansion Project. A Pre-proposal Conference is scheduled for June 18th at the Library for interested architects.
Consent Agenda
The Consent Agenda was approved with (1) minor correction.
Sawtooth Challenge Mountain Bike Race
Council unanimously approved the Street Permit for the Sawtooth Challenge Mountain Bike Race requested by the Superior Cycling Association. This event is scheduled for April 28, 2010 downtown Grand Marais.
Water Emergency and Conservation Plan
Council unanimously voted to adopt the Water Emergency and Conservation Plan for the City of Grand Marais as presented by Tom Nelson. The plan has already been approved by the MN DNR. Council noted points of interest within the plan. Water usage has actually decreased over the past 20 years although population has increased; this is likely due to community conservation efforts. The amount of water unaccounted for peaked in 2004 and has gone down fairly significantly over the past 3 years. The largest user of water by volume is the Water Treatment plant; the Grand Marais Pool is ranked as the 8th largest user.
Stormwater Projects Cost-Share Grant
Tristan Beaster, Cook County Soil and Water, asked Council to approve a Cost-Share Grant Agreement for ~$16,670 ($12,497 grant plus $4,165 cost-share) to be applied toward any of (3) projects to repair streets damaged in the June 6, 2008 storm. Projects that may benefit from these projects include 10th Avenue and 11th Avenue between First and Second Streets and Humphrey Circle; all streets are gravel. Property owners will also be asked to participate, perhaps by paying for new larger driveway culverts. Projects need to be completed by June 3, 2012 with construction anticipated in 2011. Council approved the request unanimously.
IRR Community Business Partnership Grant Annual Report
Council reviewed the Annual Report submitted to Iron Range Resources as required by our agreement with the State of Minnesota acting by and through its Office of the Commissioner of Iron Range Resources and Rehabilitation.
Other Items as Necessary
Mike Roth asked the Council to consider how to resolve overgrown lawns in the residential or commercial areas of Grand Marais. Council authorized Mike Roth to write a letter to the property owner in these instances and ask them to mow the grass.
Council & Staff Reports
Bill Lenz reported that year-to-date revenues are up at the Rec Park, Pool and Golf Course. He also reported that the Park Board has eliminated the $25 fee to apply for a Special Events permit and that the Park Board will absorb the ~$400 cost to move buoys for the Dragon Boat Festival. Lenz also noted that Grand Marais will be host to a 50' boat within the month.
Kay Costello reported on the Library Board Meeting. She also asked Bill Lenz for an update on the Joint City/County/School/Tribal Council meeting held last month.
Tim Kennedy reported that the Planning Commission is considering a request for a Home Occupation Conditional Use Permit from Ron Lund to have an Art Studio in his home. The Planning Commission requested further information from Lund.
Jan Sivertson reported that the Universiy of Minnesota Crookston met with the EDA Board regarding the marketing of the Cedar Grove Business Park. U of M Crookston noted that our Business Park faces unique challenges including small population for workforce and limited airport facilities.
Mike Roth reported that KGM is working on the road at the Business Park.
Sue Hakes reported that she had a very productive conversation with Bruce Leng, owner of the former Theatre Building downtown. Leng understands the potential for a safety issue at the building and will consider doing some work to the front side. Hakes agreed to provide Leng with information regarding the Store Front Loan program and possibility of receiving a grant if/when building is ever demolished. Hakes reported that Stan Linnell and Peter Hark of the DNR will be in Grand Marais to meet with the Council regarding the Safe Harbor and Marina on June 29. A possible tour of the waterfront will be included in the meeting. Hakes asked Roth if the YOUR SPEED IS SIGN had been ordered; Roth reported that it has been ordered and it should arrive soon. Lastly, Hakes requested that Council consider using orange Crosswalk Flags at (1) intersection as a beta test to see if they help pedestrians cross more safely by letting motorists know of their intentions. Hakes proposes that Council authorize her to work with Roth and Lenny Bloomquist of the Streets Department to provide flags and monitor their use. Council had questions about how the Public would be informed of the project. Hakes has a call in to the Transportation Planner at Salt Lake City Utah to see how their city built this program in 2000.
Mark Your Calendars
Wednesday, June 30 at 4:30 pm, City Council Meeting
Wednesday, July 14 at 3:30 pm, Worksession--Budget
Wednesday, July 14 at 4:30, City Council Meeting
Wednesday, July 28 at 4:30, City Council Meeting
Council Worksession on Economic Development Authority (EDA)
Yesterday, a small group of West End Business Owners, as well as members of the EDA Golf Course Subcommittee, gave a presentation to the full EDA Board at their regularly scheduled meeting. This is a very similar presentation to the one given to Hakes and Roth a couple of weeks ago. The purpose of today's worksession was for the full City Council to get updated on the state of the EDA, in particular Superior National Golf Course (SN)
Jan Sivertson and Mike Roth summarized for the Council, the presentation that was given to the EDA. The basic premise is that SN is losing money due to declining golf rounds caused by too little marketing and ~$1.5M in deferred capital improvements. The West End Business Community proposes a solution to the problem that includes stabilizing the SN financial needs, providing long-term management, and fulfilling the original purpose of the Golf Course to bring tourists to Cook County. The group is proposing resolving the SN financial problems through use of Payment In Lieu of Taxes (PILT) funds, One Percent Sales tax Funds and increasing the EDA Levy. They are also proposing that SN be managed by and leased to a to-be-created Non-Profit Corporation. Sivertson reported that the EDA voted at their June 8 Meeting to support these concepts.
Council had a healthy discussion about the EDA, the proposed concepts and what role or influence the City Council has in resolving the financial problems of SN. Mayor Hakes opened the discussion with comments that the EDA is a joint City and County effort with (2) struggling assets--Superior National Golf Course and the Cedar Grove Business Park. Council acknowledged the problems at Superior National and discussed the pros and cons of the proposed solution. Hakes also requested that in addition to resolving the problems at Superior National that the EDA give attention to the problems at the Business Development Park. The Council supports working with the County to resolve the problems at both the Golf Course and the Business Park. Council also expressed concerns that increasing funding to the EDA without addressing the management issues will not solve SN problems.
The EDA, supported by the West End Business Community, will make its presentation to the County Board on June 22.
City Council Meeting
Open Forum
Librarian Linda Chappelle reported that the Library Board sent a Request for Proposals (RFP) to 10 architectural firms for the Library Expansion Project. A Pre-proposal Conference is scheduled for June 18th at the Library for interested architects.
Consent Agenda
The Consent Agenda was approved with (1) minor correction.
Sawtooth Challenge Mountain Bike Race
Council unanimously approved the Street Permit for the Sawtooth Challenge Mountain Bike Race requested by the Superior Cycling Association. This event is scheduled for April 28, 2010 downtown Grand Marais.
Water Emergency and Conservation Plan
Council unanimously voted to adopt the Water Emergency and Conservation Plan for the City of Grand Marais as presented by Tom Nelson. The plan has already been approved by the MN DNR. Council noted points of interest within the plan. Water usage has actually decreased over the past 20 years although population has increased; this is likely due to community conservation efforts. The amount of water unaccounted for peaked in 2004 and has gone down fairly significantly over the past 3 years. The largest user of water by volume is the Water Treatment plant; the Grand Marais Pool is ranked as the 8th largest user.
Stormwater Projects Cost-Share Grant
Tristan Beaster, Cook County Soil and Water, asked Council to approve a Cost-Share Grant Agreement for ~$16,670 ($12,497 grant plus $4,165 cost-share) to be applied toward any of (3) projects to repair streets damaged in the June 6, 2008 storm. Projects that may benefit from these projects include 10th Avenue and 11th Avenue between First and Second Streets and Humphrey Circle; all streets are gravel. Property owners will also be asked to participate, perhaps by paying for new larger driveway culverts. Projects need to be completed by June 3, 2012 with construction anticipated in 2011. Council approved the request unanimously.
IRR Community Business Partnership Grant Annual Report
Council reviewed the Annual Report submitted to Iron Range Resources as required by our agreement with the State of Minnesota acting by and through its Office of the Commissioner of Iron Range Resources and Rehabilitation.
Other Items as Necessary
Mike Roth asked the Council to consider how to resolve overgrown lawns in the residential or commercial areas of Grand Marais. Council authorized Mike Roth to write a letter to the property owner in these instances and ask them to mow the grass.
Council & Staff Reports
Bill Lenz reported that year-to-date revenues are up at the Rec Park, Pool and Golf Course. He also reported that the Park Board has eliminated the $25 fee to apply for a Special Events permit and that the Park Board will absorb the ~$400 cost to move buoys for the Dragon Boat Festival. Lenz also noted that Grand Marais will be host to a 50' boat within the month.
Kay Costello reported on the Library Board Meeting. She also asked Bill Lenz for an update on the Joint City/County/School/Tribal Council meeting held last month.
Tim Kennedy reported that the Planning Commission is considering a request for a Home Occupation Conditional Use Permit from Ron Lund to have an Art Studio in his home. The Planning Commission requested further information from Lund.
Jan Sivertson reported that the Universiy of Minnesota Crookston met with the EDA Board regarding the marketing of the Cedar Grove Business Park. U of M Crookston noted that our Business Park faces unique challenges including small population for workforce and limited airport facilities.
Mike Roth reported that KGM is working on the road at the Business Park.
Sue Hakes reported that she had a very productive conversation with Bruce Leng, owner of the former Theatre Building downtown. Leng understands the potential for a safety issue at the building and will consider doing some work to the front side. Hakes agreed to provide Leng with information regarding the Store Front Loan program and possibility of receiving a grant if/when building is ever demolished. Hakes reported that Stan Linnell and Peter Hark of the DNR will be in Grand Marais to meet with the Council regarding the Safe Harbor and Marina on June 29. A possible tour of the waterfront will be included in the meeting. Hakes asked Roth if the YOUR SPEED IS SIGN had been ordered; Roth reported that it has been ordered and it should arrive soon. Lastly, Hakes requested that Council consider using orange Crosswalk Flags at (1) intersection as a beta test to see if they help pedestrians cross more safely by letting motorists know of their intentions. Hakes proposes that Council authorize her to work with Roth and Lenny Bloomquist of the Streets Department to provide flags and monitor their use. Council had questions about how the Public would be informed of the project. Hakes has a call in to the Transportation Planner at Salt Lake City Utah to see how their city built this program in 2000.
Mark Your Calendars
Wednesday, June 30 at 4:30 pm, City Council Meeting
Wednesday, July 14 at 3:30 pm, Worksession--Budget
Wednesday, July 14 at 4:30, City Council Meeting
Wednesday, July 28 at 4:30, City Council Meeting
Wednesday, May 12, 2010
City Council Meeting Notes
Mayor Hakes, Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's City Council Meeting. Also present were Mike Roth, Kim Dunsmoor, Fire Chief Ben Silence and Attorney Chris Hood (via telephone).
Open Forum
Ron Lund presented a letter to the Council expressing his opposition to the Conditional Use Permit to operate a personal fitness training studio as a home based business requested by Kirsten van den Berg and Greg Nichols. Lund believes that although the business is worthy, it pushes the definition for home occupation and would create unwanted traffic in a residential neighborhood. Mr. Lund was invited by Council to stay for the meeting to hear the discussion on this matter.
Consent Agenda
Consent Agenda was approved with (2) additions to the Agenda: Dilapidated Buildings and Traffic Control on Highway 61.
Fire Chief Report
Fire Chief Ben Silence presented the Council with a proposed Firefighter Job Description and discussed the need for recruitment. Currently, there are 20 firefighters in the Grand Marais Volunteer Fire Department (GMVFD); the desired number is ~30. (6) First Responders will be joining the GMVFD. Silence would like to hire (5) more firefighters. Council approved the Job Description unamimously. Persons interested in becoming a volunteer firefighter are encouraged to contact Chief Silence or City Hall to fill out an application.
Planning Commission Report
Mayor Hakes recused herself from this discussion; she is the current landlord for Studio 61 owned by Greg Nichols and Kirsten van den Berg and has a vested interest in the outcome of the request. Council discussed Nichols and van den Berg's request for a Conditional Use Permit to operate a personal fitness training studio as a home based business at their property located in the R-1 District at 921 West First Street. This Planning Commission held a Public Hearing on May 5, 2010 on this matter and approved the request with conditions to limit signage and hours of operation. Council discussed this request at length, noting that a lot of public comment had been received, both pro and con, about this request. Ultimately, Council passed a motion to ask City Staff to prepare a Conditional Use Permit as requested but with the following Conditions: a) no outside employees, b) classes are limited to 3 hours/day, c) (3) off-street parking spaces must be available for clients, d) on-street parking is limited to (3), e) class size is limited to (8) students, f) classes are limited to between the hours of 6 AM and 7:30 PM, g) signage must conform to the Sign Ordinance and be no larger than 4 square feet in size. Council will consider the CUP at their next meeting on May 26.
Garden Club Request
Council unanimously approved the Garden Club's requst for $1000 for flowers and fertilizer. The Garden Club will plant the flowers in the street containers and ground beds downtown; the Park Department will water them.
Resolution of Participation in County Hazard Mitigation Planning
Council unanimously approved the resolution to formalize the City of Grand Marais' participation in the County Hazard mitigation plan. The City has been participating on the County Emergency Preparedness Committee.
Dilapidated Buildings
Mayor Hakes requested that this item be added to the agenda for discussion based on community feedback about Council's discussion regarding the former Theatre Building.
Hakes clarified that the Grand Marais Playhouse (GMPH) will be celebrating their 40th Anniversary this summer. As part of that celebration, GMATA Director Diane Brostrom suggested several months ago to GMPH Director Sue Hennessy that the Playhouse use the window space at the former Theatre Building to advertise creatively in their window. The idea was received positively by Hennessy and the property owner, making it a real win/win/win. The connection between the historic old Theatre and the current Playhouse could be meaningful and the location for advertising is perfect.
The issue of dilapidated buildings in Grand Marais is quite a separate issue. Council agreed that Public Safety is always an issue. Mike Roth and Attorney Chris Hood will discuss proper steps and options around this matter. Council also agreed it is important to treat property owners with respect.
Traffic Control on Highway 61
Mike Roth will order the "YOUR SPEED IS" sign to be placed next to the Speed Limit sign near the bottom of the hill on Highway 61 West. This sign, in combination with "Event Congestion Ahead" signs will be used this summer to slow traffic down during the busy summer months. These actions are part of an overall plan by the Council to improve pedestrian safety. In 2009 a crosswalk was added near the Dairy Queen and Pumphouse. Additional crosswalks are in the initial planning stages. And, Roth and Hakes will continue to work directly with Rob Ege of MN Dot to do some traffic/speed monitoring on Highway 61 to determine if changes to the Speed Limit are needed.
Council & Staff Reports
Mike Roth updated the Council on possible IRRB funding to do some preliminary design work on the Marina/Safe Harbor. Council voted unanimously to submit a request for $20K. Roth is also working with Dick Grabko to learn more about the potential for funding from the Great Lakes Initiative to do more in-depth design and engineering work for the Marina and Safe Harbor.
Kim Dunsmoor reported that the City's Annual Audit was completed today.
Bill Lenz reported that Community Garden has been dug and plans for planting are underway. He also reported that the Park Board has combined the various Camp Site waiting lists into (1) master list.
Jan Sivertson said she attended the North Shore Management Board meeting. The Board voted to sponsor a St. Paul based company in creating a plan for the North Shore that puts the environment first and will be used as a tool for planning and development.
Sue Hakes reported that she traveled to Two Harbors to attend the Northeast Service Cooperative (NESC) Informational Meeting to discuss their successfully funded broadband infrastructure project. The $43.5M Northeast Middle Mile Project will deploy a 915 mile fiber optic network to expand broadband services throughout Northeast MN, including Cook County. Funded 50/50 by grant and loan, the Middle Mile Project will connect critical services including health care, education, libraries, and county, state and emergency services in northeast Minnesota. NESC is also working with the Cook County Board and has submitted a proposal to provide fiber based broadband to ~6000 households in Cook County. If successful in winning this grant, the County Board may opt to cost-share with One Percent Sales Tax funds.
Mark Your Calendars
Wednesday, May 26 at 3:30 pm, City Council Budget Worksession II
Wednesday, May 26 at 4:30 pm, City Council Meeting
Thursday, May 27 at 4:00 pm, Joint City/County/School/Tribal Council Meeting in Grand Portage
Wednesday, June 9 at 4:30 pm, City Council Meeting
Wednesday, June 30 at 4:30 pm, City Council Meeting
Open Forum
Ron Lund presented a letter to the Council expressing his opposition to the Conditional Use Permit to operate a personal fitness training studio as a home based business requested by Kirsten van den Berg and Greg Nichols. Lund believes that although the business is worthy, it pushes the definition for home occupation and would create unwanted traffic in a residential neighborhood. Mr. Lund was invited by Council to stay for the meeting to hear the discussion on this matter.
Consent Agenda
Consent Agenda was approved with (2) additions to the Agenda: Dilapidated Buildings and Traffic Control on Highway 61.
Fire Chief Report
Fire Chief Ben Silence presented the Council with a proposed Firefighter Job Description and discussed the need for recruitment. Currently, there are 20 firefighters in the Grand Marais Volunteer Fire Department (GMVFD); the desired number is ~30. (6) First Responders will be joining the GMVFD. Silence would like to hire (5) more firefighters. Council approved the Job Description unamimously. Persons interested in becoming a volunteer firefighter are encouraged to contact Chief Silence or City Hall to fill out an application.
Planning Commission Report
Mayor Hakes recused herself from this discussion; she is the current landlord for Studio 61 owned by Greg Nichols and Kirsten van den Berg and has a vested interest in the outcome of the request. Council discussed Nichols and van den Berg's request for a Conditional Use Permit to operate a personal fitness training studio as a home based business at their property located in the R-1 District at 921 West First Street. This Planning Commission held a Public Hearing on May 5, 2010 on this matter and approved the request with conditions to limit signage and hours of operation. Council discussed this request at length, noting that a lot of public comment had been received, both pro and con, about this request. Ultimately, Council passed a motion to ask City Staff to prepare a Conditional Use Permit as requested but with the following Conditions: a) no outside employees, b) classes are limited to 3 hours/day, c) (3) off-street parking spaces must be available for clients, d) on-street parking is limited to (3), e) class size is limited to (8) students, f) classes are limited to between the hours of 6 AM and 7:30 PM, g) signage must conform to the Sign Ordinance and be no larger than 4 square feet in size. Council will consider the CUP at their next meeting on May 26.
Garden Club Request
Council unanimously approved the Garden Club's requst for $1000 for flowers and fertilizer. The Garden Club will plant the flowers in the street containers and ground beds downtown; the Park Department will water them.
Resolution of Participation in County Hazard Mitigation Planning
Council unanimously approved the resolution to formalize the City of Grand Marais' participation in the County Hazard mitigation plan. The City has been participating on the County Emergency Preparedness Committee.
Dilapidated Buildings
Mayor Hakes requested that this item be added to the agenda for discussion based on community feedback about Council's discussion regarding the former Theatre Building.
Hakes clarified that the Grand Marais Playhouse (GMPH) will be celebrating their 40th Anniversary this summer. As part of that celebration, GMATA Director Diane Brostrom suggested several months ago to GMPH Director Sue Hennessy that the Playhouse use the window space at the former Theatre Building to advertise creatively in their window. The idea was received positively by Hennessy and the property owner, making it a real win/win/win. The connection between the historic old Theatre and the current Playhouse could be meaningful and the location for advertising is perfect.
The issue of dilapidated buildings in Grand Marais is quite a separate issue. Council agreed that Public Safety is always an issue. Mike Roth and Attorney Chris Hood will discuss proper steps and options around this matter. Council also agreed it is important to treat property owners with respect.
Traffic Control on Highway 61
Mike Roth will order the "YOUR SPEED IS" sign to be placed next to the Speed Limit sign near the bottom of the hill on Highway 61 West. This sign, in combination with "Event Congestion Ahead" signs will be used this summer to slow traffic down during the busy summer months. These actions are part of an overall plan by the Council to improve pedestrian safety. In 2009 a crosswalk was added near the Dairy Queen and Pumphouse. Additional crosswalks are in the initial planning stages. And, Roth and Hakes will continue to work directly with Rob Ege of MN Dot to do some traffic/speed monitoring on Highway 61 to determine if changes to the Speed Limit are needed.
Council & Staff Reports
Mike Roth updated the Council on possible IRRB funding to do some preliminary design work on the Marina/Safe Harbor. Council voted unanimously to submit a request for $20K. Roth is also working with Dick Grabko to learn more about the potential for funding from the Great Lakes Initiative to do more in-depth design and engineering work for the Marina and Safe Harbor.
Kim Dunsmoor reported that the City's Annual Audit was completed today.
Bill Lenz reported that Community Garden has been dug and plans for planting are underway. He also reported that the Park Board has combined the various Camp Site waiting lists into (1) master list.
Jan Sivertson said she attended the North Shore Management Board meeting. The Board voted to sponsor a St. Paul based company in creating a plan for the North Shore that puts the environment first and will be used as a tool for planning and development.
Sue Hakes reported that she traveled to Two Harbors to attend the Northeast Service Cooperative (NESC) Informational Meeting to discuss their successfully funded broadband infrastructure project. The $43.5M Northeast Middle Mile Project will deploy a 915 mile fiber optic network to expand broadband services throughout Northeast MN, including Cook County. Funded 50/50 by grant and loan, the Middle Mile Project will connect critical services including health care, education, libraries, and county, state and emergency services in northeast Minnesota. NESC is also working with the Cook County Board and has submitted a proposal to provide fiber based broadband to ~6000 households in Cook County. If successful in winning this grant, the County Board may opt to cost-share with One Percent Sales Tax funds.
Mark Your Calendars
Wednesday, May 26 at 3:30 pm, City Council Budget Worksession II
Wednesday, May 26 at 4:30 pm, City Council Meeting
Thursday, May 27 at 4:00 pm, Joint City/County/School/Tribal Council Meeting in Grand Portage
Wednesday, June 9 at 4:30 pm, City Council Meeting
Wednesday, June 30 at 4:30 pm, City Council Meeting
Wednesday, April 14, 2010
City Council Meeting
After a quick tour of City Hall, Mayor Hakes was pleased to introduce her father, Herb Hakes, to the City Council, City Staff and members of the Public in attendance.
Mayor Hakes then called the regularly scheduled Council Meeting to order. In attendance were Hakes, Councilors Costello, Kennedy, Lenz and Sivertson, City Administrator Mike Roth, Finance Director Kim Dunsmoor and City Attorney Chris Hood (via telephone).
Open Forum
No members of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with minor corrections.
Girl Scout Tree Planting Request
Council unanimously approved the request from the Girl Scouts of Cook County to plant a tree for the Detrick and Palmer families in memory of Dean Detrick. The Girl Scouts were represented by Arvis Thompson, Girl Scouts Northern Light Services Unit Chairperson. The tree will be planted in front of the Detrick Building.
Street Permits
Council unanimously approved Street Permits for both the Art Festival (July 10-11) and the Dragon Boat Festival (July 29 - August 1). Art Colony Director Amy Demmer made the request on behalf of the Art Colony for the Art Festival.
In an effort to better support Special Events being held in our City Parks, festivals and events will now be required to get a permit from the Park Board to use City Park property or resources. The City Council will continue to approve street use requests.
Cook County Soil & Water Stormwater Design Presentation
Tristan Beaster, Cook County Soil and Water, gave a very informational presentation on storm water design. Beaster overviewed the Planning and Design project that will be conducted during 2010 as part of a $36,000 Lake Superior Coastal Program Grant. Goals of the project are to direct storm water runoff, improve water quality and enhance streetscape landscaping.
North House Folk School (NHFS) Update
Greg Wright, Director of North House Folk School, made his Annual Report on NHFS to the Council. Wright was pleased to report that after a difficult financial year in 2009, enrollment for 2010 is up significantly over the past 2 years. Wright credits this early promise of a successful 2010 to improved marketing and dedicated staff.
Wright updated the Council on plans for building the new Blacksmith Shed. NHFS will be providing Council with a site plan and applying for a Building Permit requiring Council approval. Council required that NHFS continue to coordinate with the Park Board on their shared border, particularly regarding storm water runoff and pedestrian walkways.
Council unanimously approved formal request for extending the deadline for completion of the "North House Harbor-Side Commons Revitalization" project from Minnesota's Lake Superior Coastal Program Project Grant #306A-01-11. The City will request the new deadline for completion of the project to be May 31, 2012. Wright is very comfortable that this deadline will be achieved.
Council & Staff Reports
Jan Sivertson reported that in a highly unusual move, the MN Department of Employment and Economic Development (DEED) reinstated Cook County in the joint Lake/Cook County Small Cities Development Program grant for housing rehabilitation funds. The Council expressed their sincere gratitude to both Reed Erickson (State Program Administrative Director for DEED) and Nancy Grabko (EDA Housing Coordinator). This restored funding will enable Cook County to fund 10 home rehabilitation projects in the next 15 months.
Bill Lenz reported that the Park Board approved the Community Garden project and their Capital Improvement Plan. Priority Capital Improvement Projects include 1) paving the road running west from 8th Avenue West, 2) upgrading 10-20 sites to full hook-up, 3) improving the community's connection to the Park, 4) installing the solar hot water heater in the bath house funded by a grant, 5) Safe Harbor planning, 6) new Park Office. The Park officially opens May 1.
Kay Costell0 reported that the Library Board and Library Staff are working to solicit interested architects for the Library's proposed expansion project.
Mark Your Calendars
Wednesday 4/28 at 3:30 pm, Budget Worksession at City Hall
Wednesday 4/28 at 4:30 pm, City Council Meeting
Wednesday, 5/12 at 4:30 pm, City Council Meeting
Wednesday, 5/26 at 4:30 pm, City Council Meeting
Thursday, 5/27 at 4:00 pm Joint City/County/School/Tribal Council Meeting at location TBD
Mayor Hakes then called the regularly scheduled Council Meeting to order. In attendance were Hakes, Councilors Costello, Kennedy, Lenz and Sivertson, City Administrator Mike Roth, Finance Director Kim Dunsmoor and City Attorney Chris Hood (via telephone).
Open Forum
No members of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with minor corrections.
Girl Scout Tree Planting Request
Council unanimously approved the request from the Girl Scouts of Cook County to plant a tree for the Detrick and Palmer families in memory of Dean Detrick. The Girl Scouts were represented by Arvis Thompson, Girl Scouts Northern Light Services Unit Chairperson. The tree will be planted in front of the Detrick Building.
Street Permits
Council unanimously approved Street Permits for both the Art Festival (July 10-11) and the Dragon Boat Festival (July 29 - August 1). Art Colony Director Amy Demmer made the request on behalf of the Art Colony for the Art Festival.
In an effort to better support Special Events being held in our City Parks, festivals and events will now be required to get a permit from the Park Board to use City Park property or resources. The City Council will continue to approve street use requests.
Cook County Soil & Water Stormwater Design Presentation
Tristan Beaster, Cook County Soil and Water, gave a very informational presentation on storm water design. Beaster overviewed the Planning and Design project that will be conducted during 2010 as part of a $36,000 Lake Superior Coastal Program Grant. Goals of the project are to direct storm water runoff, improve water quality and enhance streetscape landscaping.
North House Folk School (NHFS) Update
Greg Wright, Director of North House Folk School, made his Annual Report on NHFS to the Council. Wright was pleased to report that after a difficult financial year in 2009, enrollment for 2010 is up significantly over the past 2 years. Wright credits this early promise of a successful 2010 to improved marketing and dedicated staff.
Wright updated the Council on plans for building the new Blacksmith Shed. NHFS will be providing Council with a site plan and applying for a Building Permit requiring Council approval. Council required that NHFS continue to coordinate with the Park Board on their shared border, particularly regarding storm water runoff and pedestrian walkways.
Council unanimously approved formal request for extending the deadline for completion of the "North House Harbor-Side Commons Revitalization" project from Minnesota's Lake Superior Coastal Program Project Grant #306A-01-11. The City will request the new deadline for completion of the project to be May 31, 2012. Wright is very comfortable that this deadline will be achieved.
Council & Staff Reports
Jan Sivertson reported that in a highly unusual move, the MN Department of Employment and Economic Development (DEED) reinstated Cook County in the joint Lake/Cook County Small Cities Development Program grant for housing rehabilitation funds. The Council expressed their sincere gratitude to both Reed Erickson (State Program Administrative Director for DEED) and Nancy Grabko (EDA Housing Coordinator). This restored funding will enable Cook County to fund 10 home rehabilitation projects in the next 15 months.
Bill Lenz reported that the Park Board approved the Community Garden project and their Capital Improvement Plan. Priority Capital Improvement Projects include 1) paving the road running west from 8th Avenue West, 2) upgrading 10-20 sites to full hook-up, 3) improving the community's connection to the Park, 4) installing the solar hot water heater in the bath house funded by a grant, 5) Safe Harbor planning, 6) new Park Office. The Park officially opens May 1.
Kay Costell0 reported that the Library Board and Library Staff are working to solicit interested architects for the Library's proposed expansion project.
Mark Your Calendars
Wednesday 4/28 at 3:30 pm, Budget Worksession at City Hall
Wednesday 4/28 at 4:30 pm, City Council Meeting
Wednesday, 5/12 at 4:30 pm, City Council Meeting
Wednesday, 5/26 at 4:30 pm, City Council Meeting
Thursday, 5/27 at 4:00 pm Joint City/County/School/Tribal Council Meeting at location TBD
Wednesday, March 10, 2010
City Council Meeting
Mayor Hakes and Councilors Costello, Lenz and Sivertson were all present for today's City Council Meeting. Also in attendance were Mike Roth, Kim Dunsmoor and Attorney Chris Hood (via telephone). Councilor Tim Kennedy was absent.
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved.
Planning Commission
On March 3, 2010, the Planning Commission held a public hearing to consider an amendment regarding roof signs. No members of the public were present at the public hearing. After that hearing, the Planning Commission discussed and approved 4-0 the proposed amendment to modify the existing zoning ordinance to a) reduce the height a sign is allowed to project above the height of a building, b) limit the sign width, and c) restrict the location of the bottom of the sign. Roof Signs are currently allowed in the downtown districts by Conditional Use Permit.
Councilors Costello and Sivertson heard some concerns about Roof Signs in general. No feedback was received at City Hall.
Council voted 4-0 to support the First Reading of this Sign Ordinance Amendment.
Fund Transfers
Council approved a fund transfer of $35,000 to the Gunflint Hills Golf Course from the General Fund. Kim Dunsmoor noted that the Gunflint Hills Golf Course lost just $1500 in 2009, a marked improvement over 2008. Councilor Lenz raised the issue about whether or not the Gunflint Hills Golf Course should continue to be an Enterprise Fund; Council will revisit this during budget discussions later in 2010.
Council also approved a transfer of $56,206.31 from the 2008 Improvement Project to the General Fund. The 2008 Improvement Project came in under budget by this amount.
Council & Staff Reports
Mayor Hakes reported on several things:
1) Steve Schug of the Forest Service contacted Hakes to let the City of Grand Marais know that the USDA Forest Service and Superior National Forest will be host to the Boy Scouts of America's Order of the Arrow in June 2011. An estimated 500-600 scouts are scheduled to participate in this event. Hakes and the Council were excited to learn about this very positive coming event.
2) Hakes and Roth both attended this week's County Board meeting to learn more about the Broadband Project. It was confirmed that the County was not successful in their bid for a Federal Grant to bring Broadband to Cook County; the County was given general feedback that their business plan was lacking. The County will not be submitting an application for Phase II of the Federal Grant process. However, Arrowhead Electric Cooperative, in conjunction with Pulse Broadband, is working to apply for a grant from the Rural Utilities service. A new technology patented by Pulse Broadband uses fiber optic cable but enables the fiber infrastructure to be constructed for significantly less than what was proposed in the County's grant application. The County Board discussed supporting this effort at a level similar to what they intended to support their original project. It is unclear whether or not the County is able or willing to commit One Percent Sales Tax funds to this effort.
3) Hakes reported on her conversation this week with Stan Linnell of the DNR regarding the Joint Powers Agreement that the DNR and the City hope to enter into. A meeting of the DNR and the City is tentatively scheduled for May in Grand Marais to review the Park Master Plan, Boat Landing Project, and process for going forward. Certainly, funding for a Safe Harbor and Marina project is difficult at best.
4) Hakes updated the Council on the (2) EDA Workshop meetings attended by the City (Hakes, Kennedy, Roth), the County (Fenwick, Martinson) and the EDA (Litfin, Hall, Geretschlaeger). Much of the effort in these meetings has been spent trying to get clear about the finances of the EDA and Superior National Golf Course. It is clear that there is an immediate cash flow crisis, as well as mid-term problems (MPCA issues) and lack of a long term vision. Clearly neither the City or the County is willing to continue supporting the EDA in the long term without significant change, clear direction and accountability. All options for resolving the EDAs problems are being considered.
Bill Lenz reported that the Park Board continues to work on setting Capital Improvement priorities and a potential Community Garden.
Mark Your Calendar
Wednesday March 31 at 3:30 pm Worksession on Energy Efficiency Priorities/CCLEP
Wednesday March 31 at 4:30 pm City Council Meeting
Wednesday April 14 at 4:30 pm City Council Meeting
Wednesday April 28 at 3:30 pm Budget Worksession
Wednesday April 28 at 4:30 City Council Meeting
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved.
Planning Commission
On March 3, 2010, the Planning Commission held a public hearing to consider an amendment regarding roof signs. No members of the public were present at the public hearing. After that hearing, the Planning Commission discussed and approved 4-0 the proposed amendment to modify the existing zoning ordinance to a) reduce the height a sign is allowed to project above the height of a building, b) limit the sign width, and c) restrict the location of the bottom of the sign. Roof Signs are currently allowed in the downtown districts by Conditional Use Permit.
Councilors Costello and Sivertson heard some concerns about Roof Signs in general. No feedback was received at City Hall.
Council voted 4-0 to support the First Reading of this Sign Ordinance Amendment.
Fund Transfers
Council approved a fund transfer of $35,000 to the Gunflint Hills Golf Course from the General Fund. Kim Dunsmoor noted that the Gunflint Hills Golf Course lost just $1500 in 2009, a marked improvement over 2008. Councilor Lenz raised the issue about whether or not the Gunflint Hills Golf Course should continue to be an Enterprise Fund; Council will revisit this during budget discussions later in 2010.
Council also approved a transfer of $56,206.31 from the 2008 Improvement Project to the General Fund. The 2008 Improvement Project came in under budget by this amount.
Council & Staff Reports
Mayor Hakes reported on several things:
1) Steve Schug of the Forest Service contacted Hakes to let the City of Grand Marais know that the USDA Forest Service and Superior National Forest will be host to the Boy Scouts of America's Order of the Arrow in June 2011. An estimated 500-600 scouts are scheduled to participate in this event. Hakes and the Council were excited to learn about this very positive coming event.
2) Hakes and Roth both attended this week's County Board meeting to learn more about the Broadband Project. It was confirmed that the County was not successful in their bid for a Federal Grant to bring Broadband to Cook County; the County was given general feedback that their business plan was lacking. The County will not be submitting an application for Phase II of the Federal Grant process. However, Arrowhead Electric Cooperative, in conjunction with Pulse Broadband, is working to apply for a grant from the Rural Utilities service. A new technology patented by Pulse Broadband uses fiber optic cable but enables the fiber infrastructure to be constructed for significantly less than what was proposed in the County's grant application. The County Board discussed supporting this effort at a level similar to what they intended to support their original project. It is unclear whether or not the County is able or willing to commit One Percent Sales Tax funds to this effort.
3) Hakes reported on her conversation this week with Stan Linnell of the DNR regarding the Joint Powers Agreement that the DNR and the City hope to enter into. A meeting of the DNR and the City is tentatively scheduled for May in Grand Marais to review the Park Master Plan, Boat Landing Project, and process for going forward. Certainly, funding for a Safe Harbor and Marina project is difficult at best.
4) Hakes updated the Council on the (2) EDA Workshop meetings attended by the City (Hakes, Kennedy, Roth), the County (Fenwick, Martinson) and the EDA (Litfin, Hall, Geretschlaeger). Much of the effort in these meetings has been spent trying to get clear about the finances of the EDA and Superior National Golf Course. It is clear that there is an immediate cash flow crisis, as well as mid-term problems (MPCA issues) and lack of a long term vision. Clearly neither the City or the County is willing to continue supporting the EDA in the long term without significant change, clear direction and accountability. All options for resolving the EDAs problems are being considered.
Bill Lenz reported that the Park Board continues to work on setting Capital Improvement priorities and a potential Community Garden.
Mark Your Calendar
Wednesday March 31 at 3:30 pm Worksession on Energy Efficiency Priorities/CCLEP
Wednesday March 31 at 4:30 pm City Council Meeting
Wednesday April 14 at 4:30 pm City Council Meeting
Wednesday April 28 at 3:30 pm Budget Worksession
Wednesday April 28 at 4:30 City Council Meeting
Wednesday, February 10, 2010
City Council Meeting and Open Meeting Law Review
Mayor Hakes and Councilors Costello, Kennedy,Lenz and Sivertson were all present for today's City Council Meeting. Also present were Mike Roth, Kim Dunsmoor and City Attorney Chris Hood (via telephone).
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with no changes.
Planning Commission Report
The Planning Commission has been discussing the regulations for roof signs. After exploring various factors in the design of roof signs, the Planning Commission has created draft ordinance amendment language for consideration. The Planning Commission will hold a public hearing to consider these amendments at their next meeting, March 3. The public is encouraged to attend.
Librarian I Job Description Review
City Staff and the Personnel Committee have completed a pay equity job review for the Librarian I position. Council unanimously approved the adjustment to the pay equity score.
Open Meeting Law Refresher
Supported by City Attorney Chris Hood, Mike Roth refreshed the City Council on the Open Meeting Law and how it applies. This training will be given to all City committees, boards, and other public bodies that must comply. In general, any time a public body meets, it must give advance notice and allow the public to attend. The Open Meeting Law protects the right of the public to be informed, allows the public to detect improper influence and gives the public a chance to provide input.
Council & Staff Reports
Bill Lenz reported that the Park Board has purchased (2) vacated moorings in the Grand Marais Harbor for $6K. He also reported that the Park Board is discussing repairs to the road in the Rec Park along 8th Avenue to the Sliding Hill. The Pool will be closed 3/1 thru 3/5 for annual cleaning & maintenance. And, Lenz happily announced that anybody over age 100 can use the Pool for free!!
Kay Costello reported that the Library Board met.
Tim Kennedy reported that the Planning Commission is looking at how development occurs within the City of Grand Marais on un-sewered lots to determine if any changes are needed.
Jan Sivertson reported on the EDA. Currently the EDA is struggling with cash flow and has asked the County for $100K. She also noted that there is a $40K deficit from 2009. There is not enough money to pay Director Matt Geretschlager at this time. The EDA Golf Course Committee has also gone before the County Board to request $25K for capital improvements to Superior National Golf Course.
Sue Hakes reported that she attended and enjoyed the Grand Marais Fire Department Annual Meeting and Dinner last week. Hakes asked Roth for an update on the Shoreline Motel sign repair/replacement. Roth reported that Mark Sandbo (General Manager of the Shoreline Motel) has hired a contractor to tear off the loose sheet metal from the sign. This work will be done this Friday or Monday of next week.
Mark Your Calendars
Wednesday, February 24 at 4:30 City Council Meeting at City Hall
Thursday, February 25 at 4:00 Joint City/County/School/Tribal Council Meeting at Courthouse
Wednesday, March 3, PUC Public Hearing on roof signs.
Wednesday, March 10 at 4:30 City Council Meeting at City Hall
Wednesday, March 31 at 4:30 City Council Meeting at City Hall
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with no changes.
Planning Commission Report
The Planning Commission has been discussing the regulations for roof signs. After exploring various factors in the design of roof signs, the Planning Commission has created draft ordinance amendment language for consideration. The Planning Commission will hold a public hearing to consider these amendments at their next meeting, March 3. The public is encouraged to attend.
Librarian I Job Description Review
City Staff and the Personnel Committee have completed a pay equity job review for the Librarian I position. Council unanimously approved the adjustment to the pay equity score.
Open Meeting Law Refresher
Supported by City Attorney Chris Hood, Mike Roth refreshed the City Council on the Open Meeting Law and how it applies. This training will be given to all City committees, boards, and other public bodies that must comply. In general, any time a public body meets, it must give advance notice and allow the public to attend. The Open Meeting Law protects the right of the public to be informed, allows the public to detect improper influence and gives the public a chance to provide input.
Council & Staff Reports
Bill Lenz reported that the Park Board has purchased (2) vacated moorings in the Grand Marais Harbor for $6K. He also reported that the Park Board is discussing repairs to the road in the Rec Park along 8th Avenue to the Sliding Hill. The Pool will be closed 3/1 thru 3/5 for annual cleaning & maintenance. And, Lenz happily announced that anybody over age 100 can use the Pool for free!!
Kay Costello reported that the Library Board met.
Tim Kennedy reported that the Planning Commission is looking at how development occurs within the City of Grand Marais on un-sewered lots to determine if any changes are needed.
Jan Sivertson reported on the EDA. Currently the EDA is struggling with cash flow and has asked the County for $100K. She also noted that there is a $40K deficit from 2009. There is not enough money to pay Director Matt Geretschlager at this time. The EDA Golf Course Committee has also gone before the County Board to request $25K for capital improvements to Superior National Golf Course.
Sue Hakes reported that she attended and enjoyed the Grand Marais Fire Department Annual Meeting and Dinner last week. Hakes asked Roth for an update on the Shoreline Motel sign repair/replacement. Roth reported that Mark Sandbo (General Manager of the Shoreline Motel) has hired a contractor to tear off the loose sheet metal from the sign. This work will be done this Friday or Monday of next week.
Mark Your Calendars
Wednesday, February 24 at 4:30 City Council Meeting at City Hall
Thursday, February 25 at 4:00 Joint City/County/School/Tribal Council Meeting at Courthouse
Wednesday, March 3, PUC Public Hearing on roof signs.
Wednesday, March 10 at 4:30 City Council Meeting at City Hall
Wednesday, March 31 at 4:30 City Council Meeting at City Hall
Wednesday, December 9, 2009
City Council Meeting and Budget Public Hearing
Mayor Hakes and City Councilors Costello, Kennedy, Lenz and Sivertson were all present at today's City Council Meeting and Budget Public Hearing. Also present were City Administrator Mike Roth, Finance Director Kim Dunsmoor, and City Attorney Chris Hood (via phone).
City Council Meeting
Open Forum
No member of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with the addition of an agenda item to discuss the upgrading of Librarian I Job Description.
2010 Budget Discussion and Budget Public Hearing
Council discussed the 2010 City Budget prior to the Public Hearing and approved it after the 6:00 PM Public Hearing. No members of the Public were present at the Public Hearing (except WTIP and Cook County News Herald reporters).
Council unanimously adopted Resolution 2009-15 to set the final levy, collectible in 2010 upon the taxable property in the City of Grand Marais for a total of $802,657.38. Council set the same amount as the preliminary levy set at the September 9, 2009 Council Meeting. This amount represents an increase in the total levy of 3% ($23,000).
Council, City Staff and Department Heads have worked throughout all of 2009 to spend wisely and set a budget that is responsible. Final budget adjustments were made, resulting in ~$50,000 of unallocated funds.
The State has announced a $1.2 billion deficit that will require significant remedial action by the 2010 legislature. Governor Pawlenty has stressed that 2010 Local Government Aid (LGA) could be reduced to address this deficit. This means that the 2010 LGA allocation of $96,422 for Grand Marais is in jeopardy.
Council agreed the remaining ~$50,000 should be allocated for spending on the Council Priorities adopted in 2009 including PUC Maintenance Facility, Safe Harbor/Marina, Capital Improvement Planning, and the Municipal Building. However, this money will also be marked as a Contingency Fund should the State unallot all or part of the the $96,422 LGA for 2010. Council could have opted to decrease the levy, but felt it was too risky with the uncertainty surrounding LGA for 2010.
2010 Supervisor Salaries
Council approved a 2.5% wage increase for supervisors in 2010. This is consistent with the 2.5% wage increase negotiated with AFSCME for union employees in 2009-2010.
2010 Board Openings
There are several board openings beginning in 2010. Serving on a City Board is a rewarding way to contribute meaningfully to the Community. Anybody interested in applying is encouraged to do so at City Hall. Open positions will be advertised in the local newspaper. Open spots include (2) on the Library Board, (2) on the Park Board, and (1) on the Public Utilities Commission.
Librarian I Position Description
Council approved the modifications recommended by the Personnel Committee to the Librarian I Position Description. These changes were made to more accurately reflect the responsibilities and qualifications required for this job.
Council & Staff Reports
Tim Kennedy reported that Pete Grescyk is exploring the purchase of a lot in the Cedar Grove Business Park for septage pre-processing. A Public Hearing is set for December 14 at City Hall. (Contact 387-1848 to confirm time.) Kennedy also reported that the Biomass Committee explored the possibility of submitting a proposal for another Federal Grant. However, due to the 20/80 split the Committee decided not to submit.
Bill Lenz updated the Council on modest increase to the 2010 Fees at the Campground and Marina.
Kay Costell0 participated in the 2nd Strategic Planning for the Library this week. She also recommended the Friends of the Boundary Waters sponsored movie, "Precious Waters' about the environmental impact resulting from Sulfide Mining on the Iron Range.
Jan Sivertson reported that the EDA continues to work on the Cedar Grove Business Park Marketing Plan. The EDA listed the Business Park lots with Tim Kennedy, Owner/Broker of Gunflint Realty. The EDA is working closely with Kennedy to establish new pricing and determine special assessments. The EDA needs to create a plan to repay the City the $1.6 million debt plus interest for the General Obligation bonds sold by the City this month. Sivertson also reported that the EDA has not repaid the $100,000 loan to the City, but still intends to do so.
Sue Hakes shared that she has heard some public concern about Tim Kennedy being hired by the EDA to sell lots. Council discusssed this briefly noting that a legal opinion was obtained and it was determined that there is no conflict of interest for Kennedy to work with the EDA as their real estate broker. It was also noted that the Council does not have authority over the EDA or Kennedy in this matter. Hakes also reported that US Border Patrol representative Richard Fortunato invited Hakes and any member of the Council to meet to discuss issues of mutual concern. Hakes and Mike Roth will meet with Fortunato at the Border Patrol office on Thursday, December 17, at 10 AM. And lastly, Hakes reported that she presented the Council's letter to the County Board stating the Council's desire to be a part of the process to design and build a Community Center/Rec Area and build an addition on the existing Library. No specific feedback was given to Hakes from the County Board. The City Council will continue to advocate for a new Community Center in Grand Marais.
Mark Your Calendars
Mon December 14 at 10:00 AM Public Hearing for EDA Lot Sale (call City Hall at 387 1848 to confirm date and time)
Wed December 30 at 4:30 PM City Council Meeting
Wed January 13 at 4:30 PM City Council Meeting
Wed January 27 at 4:30 PM City Council Meeting
City Council Meeting
Open Forum
No member of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with the addition of an agenda item to discuss the upgrading of Librarian I Job Description.
2010 Budget Discussion and Budget Public Hearing
Council discussed the 2010 City Budget prior to the Public Hearing and approved it after the 6:00 PM Public Hearing. No members of the Public were present at the Public Hearing (except WTIP and Cook County News Herald reporters).
Council unanimously adopted Resolution 2009-15 to set the final levy, collectible in 2010 upon the taxable property in the City of Grand Marais for a total of $802,657.38. Council set the same amount as the preliminary levy set at the September 9, 2009 Council Meeting. This amount represents an increase in the total levy of 3% ($23,000).
Council, City Staff and Department Heads have worked throughout all of 2009 to spend wisely and set a budget that is responsible. Final budget adjustments were made, resulting in ~$50,000 of unallocated funds.
The State has announced a $1.2 billion deficit that will require significant remedial action by the 2010 legislature. Governor Pawlenty has stressed that 2010 Local Government Aid (LGA) could be reduced to address this deficit. This means that the 2010 LGA allocation of $96,422 for Grand Marais is in jeopardy.
Council agreed the remaining ~$50,000 should be allocated for spending on the Council Priorities adopted in 2009 including PUC Maintenance Facility, Safe Harbor/Marina, Capital Improvement Planning, and the Municipal Building. However, this money will also be marked as a Contingency Fund should the State unallot all or part of the the $96,422 LGA for 2010. Council could have opted to decrease the levy, but felt it was too risky with the uncertainty surrounding LGA for 2010.
2010 Supervisor Salaries
Council approved a 2.5% wage increase for supervisors in 2010. This is consistent with the 2.5% wage increase negotiated with AFSCME for union employees in 2009-2010.
2010 Board Openings
There are several board openings beginning in 2010. Serving on a City Board is a rewarding way to contribute meaningfully to the Community. Anybody interested in applying is encouraged to do so at City Hall. Open positions will be advertised in the local newspaper. Open spots include (2) on the Library Board, (2) on the Park Board, and (1) on the Public Utilities Commission.
Librarian I Position Description
Council approved the modifications recommended by the Personnel Committee to the Librarian I Position Description. These changes were made to more accurately reflect the responsibilities and qualifications required for this job.
Council & Staff Reports
Tim Kennedy reported that Pete Grescyk is exploring the purchase of a lot in the Cedar Grove Business Park for septage pre-processing. A Public Hearing is set for December 14 at City Hall. (Contact 387-1848 to confirm time.) Kennedy also reported that the Biomass Committee explored the possibility of submitting a proposal for another Federal Grant. However, due to the 20/80 split the Committee decided not to submit.
Bill Lenz updated the Council on modest increase to the 2010 Fees at the Campground and Marina.
Kay Costell0 participated in the 2nd Strategic Planning for the Library this week. She also recommended the Friends of the Boundary Waters sponsored movie, "Precious Waters' about the environmental impact resulting from Sulfide Mining on the Iron Range.
Jan Sivertson reported that the EDA continues to work on the Cedar Grove Business Park Marketing Plan. The EDA listed the Business Park lots with Tim Kennedy, Owner/Broker of Gunflint Realty. The EDA is working closely with Kennedy to establish new pricing and determine special assessments. The EDA needs to create a plan to repay the City the $1.6 million debt plus interest for the General Obligation bonds sold by the City this month. Sivertson also reported that the EDA has not repaid the $100,000 loan to the City, but still intends to do so.
Sue Hakes shared that she has heard some public concern about Tim Kennedy being hired by the EDA to sell lots. Council discusssed this briefly noting that a legal opinion was obtained and it was determined that there is no conflict of interest for Kennedy to work with the EDA as their real estate broker. It was also noted that the Council does not have authority over the EDA or Kennedy in this matter. Hakes also reported that US Border Patrol representative Richard Fortunato invited Hakes and any member of the Council to meet to discuss issues of mutual concern. Hakes and Mike Roth will meet with Fortunato at the Border Patrol office on Thursday, December 17, at 10 AM. And lastly, Hakes reported that she presented the Council's letter to the County Board stating the Council's desire to be a part of the process to design and build a Community Center/Rec Area and build an addition on the existing Library. No specific feedback was given to Hakes from the County Board. The City Council will continue to advocate for a new Community Center in Grand Marais.
Mark Your Calendars
Mon December 14 at 10:00 AM Public Hearing for EDA Lot Sale (call City Hall at 387 1848 to confirm date and time)
Wed December 30 at 4:30 PM City Council Meeting
Wed January 13 at 4:30 PM City Council Meeting
Wed January 27 at 4:30 PM City Council Meeting
Wednesday, November 11, 2009
Another Budget Worksession and City Council Meeting
Mayor Hakes and Councilors Costello, Lenz, Kennedy and Sivertson were all present for the Budget Worksession and City Council Meeting held Monday, November 9. Also present were Mike Roth, Kim Dunsmoor and Attorney Chris Hood. Present for the Worksession were Pat Hennessy, Mike Kunshier and Dave Tersteeg.
Budget Worksession
Pat Hennessy, Liquor Store Manager, gave an overview of Liquor Store Revenues and Expenses to date and the 2010 Budget. Liquor Store sales are up 3.8% through October. The Liquor Store is an important enterprise fund for the City of Grand Marais.
Mike Kunshier, Manager of Gunflint Hills Golf Courses, gave an overview of Revenues and Expenses to date and the 2010 Golf Course Budget. Also discussed were options for 2010 Course Rates. The Golf Course is an important asset to the City of Grand Marais drawing customers to the Rec Park Campground, as well as locals and tourists. Due to a nationwide decline over the past few years in golfing, the Golf Course has struggled and has shown losses. There was some discussion about whether to account for the Golf Course as an Enterprise Fund or change it to the General Fund.
City Council Meeting
Open Forum
Eric Humphrey and Jane Shinners, representing the Grand Marais Area Tourism Association (GMATA), reported several items of interest to the Council including 1) A major effort is underway to consolidate tourism marketing efforts throughout Cook County. GMATA, Gunflint Trail Association, Lutsen-Tofte Tourism Association, Grand Portage and the Cook County Events and Visitors Bureau are working together to form a 501(c)(3) umbrella organization. There will be (1) Director for the newly formed organization. GMATA will remain in its current location. The Chamber of Commerce will remain an independent entity. 2) A special Customer Service Training will be offered through Cook County Higher Ed on 12/16 or 12/17. 3) Local business owners raised nearly $6K for the North Shore Holiday downtown decorations. This will be matched with $5K from the City of Grand Marais.
Planning Commission Report
The Council unanimously approved Dale Speck's request for a variance from the requirement of a lot to have frontage on a public street. Council supported the Planning Commission's unanimous recommendation.
Liability Insurance Renewal
Paul Coe updated Council on the City's Liability Insurance renewal.
One Percent Sales Tax Recap and Next Steps
Grand Marais residents voted heavily in favor of the One Percent Sales Tax Referendum. GM East voted 61.8% YES and GM West voted 70% YES for an overall 66% in favor within the City of Grand Marais.
The Council acknowledged its pleasure in the success of the Referendum, which they had identified as its most important priority for 2009. Together and individually, the Council worked diligently with community members to pass this important tax. Jan Sivertson led the Committee to Pass the Referendum (thanks Jan!); Sue Hakes was also a member of that Committee. Councilors Costello and Kennedy were on the One Percent Committee that worked for nearly a year to to identify potential projects for Sales Tax Funding. All (5) City Councilors advocated for the Referendum publicly and particpated in the public process held throughout 2009.
Also in March 2009, Council identified building a swimming pool within the proposed Cook Community Center as a top priority. Council is ready to begin work in earnest to make this long-awaited dream become a reality. It is important to remember that a Community Center garnered the most support from residents of Cook County during the Public Process Phase of the Referendum Project. Hakes volunteered to participate as a member of the Community Center Committee which will meet this month.
Council discussed the next steps in working with the County to discuss the funding process and when funds will be available for the Community Center/Recreation Area and Library projects. Mayor Hakes drafted a letter to be presented by the full Council to the County Board asking for specific Community Center/Recreation Area funding. Councilor Costello requested the Library Project also be included in this request. Hakes will redraft the letter to include the Library.
Business Park Financing Update
Council voted to move forward in selling General Obligation bonds as planned to pay off the $1.6M debt incurred 3 years ago (January 2007) to pay for Business Park Infrastructure. If the EDA is successful in receiving any grant assistance fro the IRR as requested from Senator Tom Bakk, that money will be used to make the first bond payment.
Council & Staff Reports
Tim Kennedy reported that the Biomass Project proposal submitted in partnership with Ely did not receive Department of Energy grant funding.
Jan Sivertson gave a recap on the One Percent Sales Tax committee.
Bill Lenz prefers the Golf Course not be continued as an Enterprise Fund.
Sue Hakes reported that the DNR and City Staff are working together to find a resolution to the problems with City's Burn Pile. Hakes also reported that the DNR has renewed their effort to provide the City with a draft Joint Powers Agreement to be used as a roadmap for a Grand Marais Safe Harbor/Marina.
Mark Your Calendars
Wednesday Nov 18 at 4:30 PM City Council Meeting
Wednesday Nov 18 at 5:00 PM Noise Ordinance Public Hearing
Thursday Nov 19 a 4:00 PM Joint CCST Meeting at Courthouse
Wednesday Dec 9 3:30 PM Budget Worksession
Wednesday Dec 9 at 4:30 City Council Meeting
Wednesday Dec 30 4:30 City Council Meeting
Budget Worksession
Pat Hennessy, Liquor Store Manager, gave an overview of Liquor Store Revenues and Expenses to date and the 2010 Budget. Liquor Store sales are up 3.8% through October. The Liquor Store is an important enterprise fund for the City of Grand Marais.
Mike Kunshier, Manager of Gunflint Hills Golf Courses, gave an overview of Revenues and Expenses to date and the 2010 Golf Course Budget. Also discussed were options for 2010 Course Rates. The Golf Course is an important asset to the City of Grand Marais drawing customers to the Rec Park Campground, as well as locals and tourists. Due to a nationwide decline over the past few years in golfing, the Golf Course has struggled and has shown losses. There was some discussion about whether to account for the Golf Course as an Enterprise Fund or change it to the General Fund.
City Council Meeting
Open Forum
Eric Humphrey and Jane Shinners, representing the Grand Marais Area Tourism Association (GMATA), reported several items of interest to the Council including 1) A major effort is underway to consolidate tourism marketing efforts throughout Cook County. GMATA, Gunflint Trail Association, Lutsen-Tofte Tourism Association, Grand Portage and the Cook County Events and Visitors Bureau are working together to form a 501(c)(3) umbrella organization. There will be (1) Director for the newly formed organization. GMATA will remain in its current location. The Chamber of Commerce will remain an independent entity. 2) A special Customer Service Training will be offered through Cook County Higher Ed on 12/16 or 12/17. 3) Local business owners raised nearly $6K for the North Shore Holiday downtown decorations. This will be matched with $5K from the City of Grand Marais.
Planning Commission Report
The Council unanimously approved Dale Speck's request for a variance from the requirement of a lot to have frontage on a public street. Council supported the Planning Commission's unanimous recommendation.
Liability Insurance Renewal
Paul Coe updated Council on the City's Liability Insurance renewal.
One Percent Sales Tax Recap and Next Steps
Grand Marais residents voted heavily in favor of the One Percent Sales Tax Referendum. GM East voted 61.8% YES and GM West voted 70% YES for an overall 66% in favor within the City of Grand Marais.
The Council acknowledged its pleasure in the success of the Referendum, which they had identified as its most important priority for 2009. Together and individually, the Council worked diligently with community members to pass this important tax. Jan Sivertson led the Committee to Pass the Referendum (thanks Jan!); Sue Hakes was also a member of that Committee. Councilors Costello and Kennedy were on the One Percent Committee that worked for nearly a year to to identify potential projects for Sales Tax Funding. All (5) City Councilors advocated for the Referendum publicly and particpated in the public process held throughout 2009.
Also in March 2009, Council identified building a swimming pool within the proposed Cook Community Center as a top priority. Council is ready to begin work in earnest to make this long-awaited dream become a reality. It is important to remember that a Community Center garnered the most support from residents of Cook County during the Public Process Phase of the Referendum Project. Hakes volunteered to participate as a member of the Community Center Committee which will meet this month.
Council discussed the next steps in working with the County to discuss the funding process and when funds will be available for the Community Center/Recreation Area and Library projects. Mayor Hakes drafted a letter to be presented by the full Council to the County Board asking for specific Community Center/Recreation Area funding. Councilor Costello requested the Library Project also be included in this request. Hakes will redraft the letter to include the Library.
Business Park Financing Update
Council voted to move forward in selling General Obligation bonds as planned to pay off the $1.6M debt incurred 3 years ago (January 2007) to pay for Business Park Infrastructure. If the EDA is successful in receiving any grant assistance fro the IRR as requested from Senator Tom Bakk, that money will be used to make the first bond payment.
Council & Staff Reports
Tim Kennedy reported that the Biomass Project proposal submitted in partnership with Ely did not receive Department of Energy grant funding.
Jan Sivertson gave a recap on the One Percent Sales Tax committee.
Bill Lenz prefers the Golf Course not be continued as an Enterprise Fund.
Sue Hakes reported that the DNR and City Staff are working together to find a resolution to the problems with City's Burn Pile. Hakes also reported that the DNR has renewed their effort to provide the City with a draft Joint Powers Agreement to be used as a roadmap for a Grand Marais Safe Harbor/Marina.
Mark Your Calendars
Wednesday Nov 18 at 4:30 PM City Council Meeting
Wednesday Nov 18 at 5:00 PM Noise Ordinance Public Hearing
Thursday Nov 19 a 4:00 PM Joint CCST Meeting at Courthouse
Wednesday Dec 9 3:30 PM Budget Worksession
Wednesday Dec 9 at 4:30 City Council Meeting
Wednesday Dec 30 4:30 City Council Meeting
Wednesday, October 14, 2009
Bonding Worksession and City Council Meeting
Sue Hakes and all City Councilors were present for today's Worksession and City Council Meeting. Also in attendance were Mike Roth, Kim Dunsmoor and Carolyn Drude, Senior Financial Advisor/Executive VP of Ehlers & Associates.
Worksession to Re-finance EDA Infrastructure Debt
Just about 3 years ago (January 2007) the City of Grand Marais issued $1,630,000 General Obligation (G.O.) Temporary Improvements Bonds to provide financing for the Sewer, Water & Street infrastructure improvements in the EDA Business Park. The plan at that time was for the EDA to sell lots in the Business Park and repay the City $60,000 for each lot sold until the debt was repaid. Lot sales have not occurred as planned and the EDA is unable to repay this debt. This 3-year G.O. Temporary Improvement Bond is now due in January 2010 and the City is responsible for this payment.
The City Council once again met with Ehlers & Associates to discuss options for refinancing this Temporary Bond including the sale of 10, 15 or 20-year G.O. Improvement Bonds . Carolyn Drude of Ehers & Associates also offered for consideration a 20-year Build America Bond which the Council is considering. In general, Build America Bonds bear a higher interest rate, but the Federal government will pay 35% of the interest payment through an annual rebate reducing the cost to the City. Council requested time to consider more fully the Build America Bond and will meet again at 12:00 Noon on Friday to decide.
City Council Meeting
Open Forum
Nobody from the Public opted to address the Council at the Open Forum.
Variance Request
Council unanimously approved the request from Alyssa and Jonathan Hedstrom for a variance from the setback from residentially zoned property to construct an addition to the South and West side of their commercial building located in the H61 District.
EDA Business Park Discussion
Even though Council is working to refinance the $1.63M debt owed by the EDA on the Cedar Grove Business Park, they will continue to hold the EDA accountable for repayment. As agreed by the Council previously, Mayor Hakes wrote to the EDA on behalf of the City asking them to explore all options for this debt repayment. The City has also asked for a comprehensive marketing plan to sell lots in the Business Park. Jan Sivertson reported that the EDA has published a Request for Proposals soliciting bids from licensed real estate brokers to list, sell and market 31 lots in the Business Development Park.
Cairn Signs Maintenance Agreement
The City has agreed to provide the maintenance for the Cairn signs at the entrance to the City of Grand Marais and the Gunflint Trail. Details are being worked out between the City and the Arrowhead Regional Development Commission.
Noise Ordinance Public Hearing
A Public Hearing was promised and has been scheduled to allow the Public to check in with the Council regarding the Noise Ordinance that was established in 2009. The Public is encouraged to attend this Public Hearing at 5:00 on Wednesday November 18.
Council & Staff Reports
Mike Roth asked for Council to approve replacement of the Liquor Store awning that blew down in the storm. Council approved the purchase.
Tim Kennedy reported that the PUC has agreed to extend their contract with SMMPA through 2050. A presentation will be provided to Council for review and support. Kennedy also raised the issue of the Shoreline sign and the danger it caused during the recent windstorm. Council agreed that the City should send correspondence to the owner asking that the sign be removed or restored to a safe condition.
Jan Sivertson gave an update of the on-going efforts to pass the One Percent Sales Tax. Ballots will be mailed to all registered voters in the County on Friday October 16. Jan also asked each member of the Council if they supported the One Percent Tax. Each member of the Council shared their support for this proposed tax without hesitation. Sivertson also raised the need for more public restrooms downtown. And, Sivertson shared the CCEVB plans to make Cook County a December holiday destination. Council agreed to explore ways to support this effort including the possibilities of providing a large holiday tree in Harbor Park, lights and electricity.
Bill Lenz reported on the revenues for the Park Department including an increase in Pool, Campground and Marina revenues and a decrease in Golf Course Revenues, mostly due to weather. Lenz also reported that the Park Board voted to de-ice the docks at the Marina by moving water around them as opposed to removing the docks in the Fall and putting them back in the Spring. De-icing is less expensive than taking the docks in and out.
Kay Costello reported that the Library has begun their strategic planning and has (2) full day sessions planned.
Sue Hakes reported that she has also heard requests from both the Lions Club and GMATA for more public restrooms downtown. Hakes has encouraged these groups to come before the Council with their requests; Mike Roth confirmed they have asked to be on the agenda for October 28. Hakes also shared that several community members have asked for Community Garden Space and Council discussed various possibilities including the Business Park.
Meeting was recessed and will resume at Noon on Friday October 16, 2009.
Mark Your Calendars
Please note that there are several changes to the usual meeting schedule:
FRI October 16 at Noon City Council will resume Council Meeting to discuss Bonding options
WED October 28 at 4:30 City Council Meeting
MON November 9 at 3:30 Council Worksession to discuss Liquor Store & Golf Course Budgets
MON November 9 at 4:30 City Council Meeting
WED November 18 at 4:30 City Council Meeting (will authorize Bond Sale)
WED November 18 at 5:00 Noise Ordinance Public Hearing
THUR November 19 4:00 Joint City/County/School/Tribal Council Meeting at Courthouse
Worksession to Re-finance EDA Infrastructure Debt
Just about 3 years ago (January 2007) the City of Grand Marais issued $1,630,000 General Obligation (G.O.) Temporary Improvements Bonds to provide financing for the Sewer, Water & Street infrastructure improvements in the EDA Business Park. The plan at that time was for the EDA to sell lots in the Business Park and repay the City $60,000 for each lot sold until the debt was repaid. Lot sales have not occurred as planned and the EDA is unable to repay this debt. This 3-year G.O. Temporary Improvement Bond is now due in January 2010 and the City is responsible for this payment.
The City Council once again met with Ehlers & Associates to discuss options for refinancing this Temporary Bond including the sale of 10, 15 or 20-year G.O. Improvement Bonds . Carolyn Drude of Ehers & Associates also offered for consideration a 20-year Build America Bond which the Council is considering. In general, Build America Bonds bear a higher interest rate, but the Federal government will pay 35% of the interest payment through an annual rebate reducing the cost to the City. Council requested time to consider more fully the Build America Bond and will meet again at 12:00 Noon on Friday to decide.
City Council Meeting
Open Forum
Nobody from the Public opted to address the Council at the Open Forum.
Variance Request
Council unanimously approved the request from Alyssa and Jonathan Hedstrom for a variance from the setback from residentially zoned property to construct an addition to the South and West side of their commercial building located in the H61 District.
EDA Business Park Discussion
Even though Council is working to refinance the $1.63M debt owed by the EDA on the Cedar Grove Business Park, they will continue to hold the EDA accountable for repayment. As agreed by the Council previously, Mayor Hakes wrote to the EDA on behalf of the City asking them to explore all options for this debt repayment. The City has also asked for a comprehensive marketing plan to sell lots in the Business Park. Jan Sivertson reported that the EDA has published a Request for Proposals soliciting bids from licensed real estate brokers to list, sell and market 31 lots in the Business Development Park.
Cairn Signs Maintenance Agreement
The City has agreed to provide the maintenance for the Cairn signs at the entrance to the City of Grand Marais and the Gunflint Trail. Details are being worked out between the City and the Arrowhead Regional Development Commission.
Noise Ordinance Public Hearing
A Public Hearing was promised and has been scheduled to allow the Public to check in with the Council regarding the Noise Ordinance that was established in 2009. The Public is encouraged to attend this Public Hearing at 5:00 on Wednesday November 18.
Council & Staff Reports
Mike Roth asked for Council to approve replacement of the Liquor Store awning that blew down in the storm. Council approved the purchase.
Tim Kennedy reported that the PUC has agreed to extend their contract with SMMPA through 2050. A presentation will be provided to Council for review and support. Kennedy also raised the issue of the Shoreline sign and the danger it caused during the recent windstorm. Council agreed that the City should send correspondence to the owner asking that the sign be removed or restored to a safe condition.
Jan Sivertson gave an update of the on-going efforts to pass the One Percent Sales Tax. Ballots will be mailed to all registered voters in the County on Friday October 16. Jan also asked each member of the Council if they supported the One Percent Tax. Each member of the Council shared their support for this proposed tax without hesitation. Sivertson also raised the need for more public restrooms downtown. And, Sivertson shared the CCEVB plans to make Cook County a December holiday destination. Council agreed to explore ways to support this effort including the possibilities of providing a large holiday tree in Harbor Park, lights and electricity.
Bill Lenz reported on the revenues for the Park Department including an increase in Pool, Campground and Marina revenues and a decrease in Golf Course Revenues, mostly due to weather. Lenz also reported that the Park Board voted to de-ice the docks at the Marina by moving water around them as opposed to removing the docks in the Fall and putting them back in the Spring. De-icing is less expensive than taking the docks in and out.
Kay Costello reported that the Library has begun their strategic planning and has (2) full day sessions planned.
Sue Hakes reported that she has also heard requests from both the Lions Club and GMATA for more public restrooms downtown. Hakes has encouraged these groups to come before the Council with their requests; Mike Roth confirmed they have asked to be on the agenda for October 28. Hakes also shared that several community members have asked for Community Garden Space and Council discussed various possibilities including the Business Park.
Meeting was recessed and will resume at Noon on Friday October 16, 2009.
Mark Your Calendars
Please note that there are several changes to the usual meeting schedule:
FRI October 16 at Noon City Council will resume Council Meeting to discuss Bonding options
WED October 28 at 4:30 City Council Meeting
MON November 9 at 3:30 Council Worksession to discuss Liquor Store & Golf Course Budgets
MON November 9 at 4:30 City Council Meeting
WED November 18 at 4:30 City Council Meeting (will authorize Bond Sale)
WED November 18 at 5:00 Noise Ordinance Public Hearing
THUR November 19 4:00 Joint City/County/School/Tribal Council Meeting at Courthouse
Wednesday, September 30, 2009
City Council Meeting & Other Notes
Sue Hakes, Kay Costello, Tim Kennedy, Bill Lenz and Jan Sivertson were all present for today's City Council Meeting. Also present were Mike Roth, Kim Dunsmoor, Attorney Chris Hood, Dave Tersteeg, Amber Rude.
Open Forum
No members of the public opted to speak at the Open Forum.
Violence Prevention Center Request
October is Domestic Violence Awareness Month. Jodi Yuhasey of the Violence Prevention Center requested permission to put up a 6-7 foot tree in the grassy triangle space at the intersection of Highway 61 and Wisconsin Avenue (near Java Moose). The tree will be decorated with small purple lights and will be lit from dusk to dawn. The purpose of the tree is to raise awareness about the problem of domestic violence and to let everyone who is a survivor of violence know that they are not alone.
Council approved the request 5-0.
Park Master Plan
Park Manager Dave Tersteeg presented to Council the Goals & Policies and Master Plan Map that was approved unanimously by the 7-Member Park Board. The Master Plan is the result of a 13-month/$20k effort led by the Park Board and made possible by a 2008 Lake Superior Coastal Program Grant. The Park Board made their recommendation based on significant public input received from October 2008 through July 2009 through a series of Listening Sessions, Public Forums and Park Board Meetings. Key features in the Park Plan include an improved Park Entrance in the extreme NE corner, new/improved trails along the water's edge featuring the natural shoreline and wetland area, new and improved playground area, reserved space for motorized trail under the power line, improved public space in the SW corner (point) including year-round Events Pavilion. Approximately 30 campsites are planned to be moved from the NE corner to allow more open space and accomodate a future new Park/Marina Office. New, replacement campsites are planned for the area currently being used as a softball field. It is anticipated that both the Pool and Softball Diamond will become part of the Community Center/Recreation Area being planned for near the existing Community Center. The plan also calls for the PUC Garages to be re-located outside of the Rec Park. The recommended plan is consistent with and supports the Goals of the City Council as established in early 2009.
Council approved the recommended Master Plan 3-2. Mayor Hakes thanked the Park Board for their hard work in this effort and for delivering a Master Plan that met the goals & objectives established.
EDA Business Park and Bond Repayment
Council discussed the current state of the Economic Development Authority (EDA) as it relates to the EDA's inability to repay the $1.6M G.O. Bond due in January 2010. Council expressed frustration that the EDA has not been pro-active in the development of an overall strategy and marketing plan to sell lots in the Cedar Grove Business Park. Mayor Hakes will draft a letter to the EDA asking for specific action to be taken regarding business development lot sales.
Council & Staff Reports
Tim Kennedy reported on the progress being made by the PUC in restoring electricity to customers after the Monday 9/28 storm event. All City Departments have been involved in this work and are to be commended for team play. A particular note of gratitude was given to the Electrical Department. Kennedy also reported that the Biomass Committee continues to work on their cash flow analysis to determine project viability.
Jan Sivertson gave an update on efforts being made by the One Percent Committee to educate the public about the opportunity before us. Volunteers are needed; contact Jan Sivertson if interested in helping out.
Mark Your Calendars
Wed October 14 at 3:30 PM City Council Worksession
Wed October 14 at 4:30 PM City Council Meeting
Wed October 28 at 4:30 PM City Council Meeting
TUESDAY November 10 at 3:30 PM City Council Worksession
TUESDAY November 10 at 4:30 PM City Council Meeting
Wed November 19 4:00 PM Joint CCST Meeting at the Courthouse
TUESDAY November 24 4:30 PM City Council Meeting
Note the change from Wed to Tuesday for both City Council Meetings in November.
Open Forum
No members of the public opted to speak at the Open Forum.
Violence Prevention Center Request
October is Domestic Violence Awareness Month. Jodi Yuhasey of the Violence Prevention Center requested permission to put up a 6-7 foot tree in the grassy triangle space at the intersection of Highway 61 and Wisconsin Avenue (near Java Moose). The tree will be decorated with small purple lights and will be lit from dusk to dawn. The purpose of the tree is to raise awareness about the problem of domestic violence and to let everyone who is a survivor of violence know that they are not alone.
Council approved the request 5-0.
Park Master Plan
Park Manager Dave Tersteeg presented to Council the Goals & Policies and Master Plan Map that was approved unanimously by the 7-Member Park Board. The Master Plan is the result of a 13-month/$20k effort led by the Park Board and made possible by a 2008 Lake Superior Coastal Program Grant. The Park Board made their recommendation based on significant public input received from October 2008 through July 2009 through a series of Listening Sessions, Public Forums and Park Board Meetings. Key features in the Park Plan include an improved Park Entrance in the extreme NE corner, new/improved trails along the water's edge featuring the natural shoreline and wetland area, new and improved playground area, reserved space for motorized trail under the power line, improved public space in the SW corner (point) including year-round Events Pavilion. Approximately 30 campsites are planned to be moved from the NE corner to allow more open space and accomodate a future new Park/Marina Office. New, replacement campsites are planned for the area currently being used as a softball field. It is anticipated that both the Pool and Softball Diamond will become part of the Community Center/Recreation Area being planned for near the existing Community Center. The plan also calls for the PUC Garages to be re-located outside of the Rec Park. The recommended plan is consistent with and supports the Goals of the City Council as established in early 2009.
Council approved the recommended Master Plan 3-2. Mayor Hakes thanked the Park Board for their hard work in this effort and for delivering a Master Plan that met the goals & objectives established.
EDA Business Park and Bond Repayment
Council discussed the current state of the Economic Development Authority (EDA) as it relates to the EDA's inability to repay the $1.6M G.O. Bond due in January 2010. Council expressed frustration that the EDA has not been pro-active in the development of an overall strategy and marketing plan to sell lots in the Cedar Grove Business Park. Mayor Hakes will draft a letter to the EDA asking for specific action to be taken regarding business development lot sales.
Council & Staff Reports
Tim Kennedy reported on the progress being made by the PUC in restoring electricity to customers after the Monday 9/28 storm event. All City Departments have been involved in this work and are to be commended for team play. A particular note of gratitude was given to the Electrical Department. Kennedy also reported that the Biomass Committee continues to work on their cash flow analysis to determine project viability.
Jan Sivertson gave an update on efforts being made by the One Percent Committee to educate the public about the opportunity before us. Volunteers are needed; contact Jan Sivertson if interested in helping out.
Mark Your Calendars
Wed October 14 at 3:30 PM City Council Worksession
Wed October 14 at 4:30 PM City Council Meeting
Wed October 28 at 4:30 PM City Council Meeting
TUESDAY November 10 at 3:30 PM City Council Worksession
TUESDAY November 10 at 4:30 PM City Council Meeting
Wed November 19 4:00 PM Joint CCST Meeting at the Courthouse
TUESDAY November 24 4:30 PM City Council Meeting
Note the change from Wed to Tuesday for both City Council Meetings in November.
Wednesday, August 12, 2009
Budget Worksession and City Council Meeting
Mayor Hakes and City Councilors Tim Kennedy, Bill Lenz, and Jan Sivertson were in attendance at today's City Budget and City Council meetings. Councilor Kay Costello was absent. Also in attendance were Mike Roth and Kim Dunsmoor. Together they welcomed newly hired City Attorney Christopher Hood of Flaherty & Hood who participated in the regular City Council Meeting via telecommunication.
Budget Worksession
City Department heads are currently preparing their 2010 budget requests; departments supported by the General Levy will will appear before the Council to present their budgets at the end of August. The preliminary levy will be set in early September.
Significant considerations to the budget include wages, Local Government Aid cuts, the potential impact of State of Minnesota budget deficits (~$7 Billion), capital planning, and funding for the advancement of 2009/2010 priorities including a new maintenance facility, marina/safe harbor and Rec Park Master Planning.
Council also spent a significant time discussing the Pool finances; the Pool lost approximately $219,000 in 2008 with a similar loss anticipated annually. This loss is supported by the City with Rec Park profits and levy dollars. Last April, County Board representatives Bob Fenwick and Bruce Martinson expressed willingness to cost-share the Pool losses with the City and agreed to ask the County Board to increase their participation in the pool funding. The City has submitted a letter requesting additional funding as part of the County's 2010 budget process.
City Council Meeting
Open Forum
Nobody from the public opted to address the Council at today's meeting.
Planning Commission Report
The Cook County Tennis Association was granted a variance from the side yard setback to construct a wall for a tennis practice court near the existing tennis courts. The Planning Commission supported this request 4-0. The City Council approved this variance 4-0.
David Mills and Beth Ferry were granted a variance from the front yard setback to construct a deck and (3) dormers on their building in the R-1 district. The Planning Commission supported this request 4-0. The City Council approved this variance 4-0.
Tim Kennedy informed the Council that the Planning Commission will be reviewing Roof Signs and making a recommendation to the Council.
IRR Community Business Partnership Grant
Council voted to accept the Community Business Partnership grant from Iron Resources Board for $25,000. Combined with a $12,500 (2 for 1) match from the storefront loan program, there is a total of $37,500 to create a grant/loan program for business rehabilitation projects.
Lake Superior Coastal Program Grant for North House Folk School
Contracts and paperwork were received by the City for a previously awarded project from the MN DNR's Lake Superior Coastal Program. This $90K award will be used at North House Folk School to make improvements to the outdoor common space including planting trees & shrubs and replacing old asphalt with pervious surfaces. The work will also include relocation of parking, managing storm water runoff and improving the driveway entrance. The project is being matched with $151K of North House funds for a total of $241,300 to do this work.
Council & Staff Reports
Tim Kennedy updated the Council on several issues.
1% Sales Tax--The County Board has scheduled a Public Meeting on Monday August 24 at 7 PM to give the Public a very brief overview of the projects currently under consideration for funding through the 1% Sales Tax. The City Council unanimously supports the inclusion of a Community Center--including a swimming pool--on the referendum ballot. The Council would like to see the cost of the Community Center reduced to approximately $6M, assuming development of a sound business plan.
Biomass District Heating Project --The Biomass Project Working Group meets weekly and is making its way through the many issues surrounding this project.
A long-term affordable and reliable supply of biomass is critical to success. Patty Johnson is scheduling a meeting with potential suppliers of biomass to begin addressing this need. Seeking a commitment from the Superior National Forest (USDA), Fish and Wildlife (USDI), and the MN DNR that biomass will be available for life of the facility was also discussed. The Forest Service is also conducting a technical review of the technical aspects of the proposed project. Buck Benson is working to identify major commercial end users for the heat produced from the project; Mike Roth will talk with SMMPA. Ehlers & Associates--the City's Bond Counsel--is scheduled to meet with the City Council on August 28 at 1:00 PM to discuss the feasibility of selling bonds to support the proposed biomass facility. Ways to raise public awareness and understanding about the project were also discussed.
County-wide Broad Band Service--The County is pursuing federal stimulus funds, as well as 1% funding for County-wide broad band services. The total project cost is estimated to be $51M with $32M funded through a federal grant, $9M requested to be funded with 1% sales tax monies, and $10M funded through bonding.
Sue Hakes reported that she followed up with DNR personnel (Stan Linnell, Les Ollila, Larry Killien, Cheryl Erickson) by thanking them for their participation in the July Meeting in Grand Marais. Killien updated Hakes on the progress being made on the Joint Powers Agreement to be drafted by the DNR; other priorities have taken precedence, but the draft document is anticipated to be completed soon. Hakes will also explore the status of the Water Resources Development Act as a possible funding source with Jackie Morris of Congressman Oberstar's office.
Mark Your Calendars
Mon Aug 24 7:00 PM 1% Sales Tax Public Meeting at Courthouse
Wed Aug 26 4:30 PM City Council Meeting
Fri Aug 28 Morning Time TBD Budget Meetings w/Department Heads
Fri August 28 1:00 PM Ehlers & Associates Bond Counsel Meeting
Wed Sept 9 3:30 PM Worksession Topic TBD
Wed Sept 9 4:30 PM City Council Meeting
Wed Sept 30 4:40 PM City Council Meeting
Budget Worksession
City Department heads are currently preparing their 2010 budget requests; departments supported by the General Levy will will appear before the Council to present their budgets at the end of August. The preliminary levy will be set in early September.
Significant considerations to the budget include wages, Local Government Aid cuts, the potential impact of State of Minnesota budget deficits (~$7 Billion), capital planning, and funding for the advancement of 2009/2010 priorities including a new maintenance facility, marina/safe harbor and Rec Park Master Planning.
Council also spent a significant time discussing the Pool finances; the Pool lost approximately $219,000 in 2008 with a similar loss anticipated annually. This loss is supported by the City with Rec Park profits and levy dollars. Last April, County Board representatives Bob Fenwick and Bruce Martinson expressed willingness to cost-share the Pool losses with the City and agreed to ask the County Board to increase their participation in the pool funding. The City has submitted a letter requesting additional funding as part of the County's 2010 budget process.
City Council Meeting
Open Forum
Nobody from the public opted to address the Council at today's meeting.
Planning Commission Report
The Cook County Tennis Association was granted a variance from the side yard setback to construct a wall for a tennis practice court near the existing tennis courts. The Planning Commission supported this request 4-0. The City Council approved this variance 4-0.
David Mills and Beth Ferry were granted a variance from the front yard setback to construct a deck and (3) dormers on their building in the R-1 district. The Planning Commission supported this request 4-0. The City Council approved this variance 4-0.
Tim Kennedy informed the Council that the Planning Commission will be reviewing Roof Signs and making a recommendation to the Council.
IRR Community Business Partnership Grant
Council voted to accept the Community Business Partnership grant from Iron Resources Board for $25,000. Combined with a $12,500 (2 for 1) match from the storefront loan program, there is a total of $37,500 to create a grant/loan program for business rehabilitation projects.
Lake Superior Coastal Program Grant for North House Folk School
Contracts and paperwork were received by the City for a previously awarded project from the MN DNR's Lake Superior Coastal Program. This $90K award will be used at North House Folk School to make improvements to the outdoor common space including planting trees & shrubs and replacing old asphalt with pervious surfaces. The work will also include relocation of parking, managing storm water runoff and improving the driveway entrance. The project is being matched with $151K of North House funds for a total of $241,300 to do this work.
Council & Staff Reports
Tim Kennedy updated the Council on several issues.
1% Sales Tax--The County Board has scheduled a Public Meeting on Monday August 24 at 7 PM to give the Public a very brief overview of the projects currently under consideration for funding through the 1% Sales Tax. The City Council unanimously supports the inclusion of a Community Center--including a swimming pool--on the referendum ballot. The Council would like to see the cost of the Community Center reduced to approximately $6M, assuming development of a sound business plan.
Biomass District Heating Project --The Biomass Project Working Group meets weekly and is making its way through the many issues surrounding this project.
A long-term affordable and reliable supply of biomass is critical to success. Patty Johnson is scheduling a meeting with potential suppliers of biomass to begin addressing this need. Seeking a commitment from the Superior National Forest (USDA), Fish and Wildlife (USDI), and the MN DNR that biomass will be available for life of the facility was also discussed. The Forest Service is also conducting a technical review of the technical aspects of the proposed project. Buck Benson is working to identify major commercial end users for the heat produced from the project; Mike Roth will talk with SMMPA. Ehlers & Associates--the City's Bond Counsel--is scheduled to meet with the City Council on August 28 at 1:00 PM to discuss the feasibility of selling bonds to support the proposed biomass facility. Ways to raise public awareness and understanding about the project were also discussed.
County-wide Broad Band Service--The County is pursuing federal stimulus funds, as well as 1% funding for County-wide broad band services. The total project cost is estimated to be $51M with $32M funded through a federal grant, $9M requested to be funded with 1% sales tax monies, and $10M funded through bonding.
Sue Hakes reported that she followed up with DNR personnel (Stan Linnell, Les Ollila, Larry Killien, Cheryl Erickson) by thanking them for their participation in the July Meeting in Grand Marais. Killien updated Hakes on the progress being made on the Joint Powers Agreement to be drafted by the DNR; other priorities have taken precedence, but the draft document is anticipated to be completed soon. Hakes will also explore the status of the Water Resources Development Act as a possible funding source with Jackie Morris of Congressman Oberstar's office.
Mark Your Calendars
Mon Aug 24 7:00 PM 1% Sales Tax Public Meeting at Courthouse
Wed Aug 26 4:30 PM City Council Meeting
Fri Aug 28 Morning Time TBD Budget Meetings w/Department Heads
Fri August 28 1:00 PM Ehlers & Associates Bond Counsel Meeting
Wed Sept 9 3:30 PM Worksession Topic TBD
Wed Sept 9 4:30 PM City Council Meeting
Wed Sept 30 4:40 PM City Council Meeting
Wednesday, July 8, 2009
Biomass Proposal Worksession and City Council Meeting
All City Council Members were present at both the City Council Worksession on the Biomass District Heating Grant Opportunity and the regularly scheduled City Council Meeting.
Worksesssion on Biomass District Heating Grant Opportunity
Chuck Hartley, Director of Energy Management Services for LHB Corporation and Buck Benson of Cook County Local Energy Project (CCLEP) gave an overview of their proposed project entitled "Boundary Waters Renewable District Heat and Combined Heat & Power" to be submitted to the Department of Energy for funding.
To summarize, Grand Marais will join with the City of Ely to submit a proposal for a ~$20 million District Heating project. Ely and Grand Marais would each build a Centralized District Heating Plant; in Grand Marais the plant would generate electricity and provide heat to the School, Hospital, County Courthouse, the proposed Cook County Community Center and 100-300 homes. Benefits of such a plant are believed to be job creation, energy savings, reduction in fuel oil and propane, fossil fuel displacement, energy independence and reduction of CO2 emissions.
There is a 50/50 cost-share so if the proposal is successful, Grand Marais will receive $5.646 million and provide cost-share of $5.646 million, most likely by selling bonds. The proposal is due Tuesday 7/14 with awards to be announced in October 2009.
Council discussed the many unanswered questions in this proposal, and voted 4-1 to take a "leap of faith" and submit the proposal, using the 3 months between now and October to determine project feasibility both technically and financially.
Mayor Hakes cast the dissenting vote stating that while she supports the overall objectives and exploration of Centralized District Heating with Biomass, she feels it is irresponsible to move forward with so many unanswered questions and critical unknowns about the technical and financial viability of the project and whether it is a good use of public funds.
City Council Meeting
Open Forum
Bradley Peterson of the Coalition of Greater MN Cities gave an overview of the services provided by the Coalition. The Grand Marais membership in the Coalition expires at the end of 2009.
Permits Granted
Council granted several permits including The American Legion's Fisherman's Picnic Bingo Permit and Temporary ON-Sale Liquor Permit and Beer Tent, the NSFCU Street Permit for Customer Appreciation Days, the Dragon Boat Festival Permit, the Fisherman's Picnic Permit, and the Sawtooth Challenge Bike Race Street Permit.
Planning Commission Report
Council unanimously supported the the Planning Commission's approval for a Conditional Use Permit to allow (2) roof signs at the Cook County Whole Foods Coop.
Council voted unanimously to officially deny a request to rezone a lot in the EDA Business Park to R-1 to accomodate an affordable housing development. Funding used for the construction of the Business Park would not allow this rezone. Both the Planning Commission and Council expressed their disapointment in the EDA for moving this proposal forward in the first place.
Grand Marais Area Tourism Association (GMATA)
GMATA Director Diane Brostrom gave an overview of the 2009 GMATA Budget and County Lodging Tax. The Budget is on plan. The Lodging Tax Report through May 2009 shows a 16.5% reduction in tax for the Lutsen-Tofte Area, a 5.0% reduction for Grand Marais, and 11.4% reduction for the Gunflint Trail. There is optimistic that this downturn will change during the last half of 2009.
Noise Ordinance 2009-02 Second Reading
A second reading of Ordinance No. 2009-02 aka the Noise Ordinance was read and approved by Council 4-1. Councilor Bill Lenz cast the dissenting vote stating he wasn't convinced that we needed any change to the existing ordinance. He also expressed concern about no noise limits during the exception periods. Council appreciated the value of Public input in this matter and agreed to hold a Public Hearing in the Fall to solicit public input about the effectiveness of the amended ordinance.
County Prosecution Services
Council unanimously approved the Agreement for Prosecution Services provided by County Attorney Tim Scannell. In the agreement, the County agrees to provide the City of Grand Marais prosecution services for petty misdemeanors, misdemeanor, and gross misdemeanor violation of state law or city ordinance that occur within the city limits of Grand Marais. A quarterly fee of $3125 will be paid to the County. This agreement will now move to the County Board for approval.
Resolution 2009-05 Declaring Costs to be Assessed and Ordering Preparation of Proposed Assessment for 2008 Improvements Project
Council voted unanimously to pass this resolution authorizing Mike Roth to prepare the Assessment Role for the 2008 Improvements Project.
MN DOT Pedestrian Safey Project
Council and Mike Roth continue to work with Rob Ege of MN DOT to slow traffic along Highway 61 through Grand Marais. Of most significance, a new crosswalk has been added between the Dairy Queen and the Pumphouse. "EVENT CONGESTION AHEAD" signs have been ordered. And, MN DOT has provided the specifications for a "YOUR SPEED IS" sign to be placed along with a REDUCED SPEED AHEAD sign at approximately MM 108.593. MN DOT will also monitor traffic before/after these signs are placed to determine effectiveness.
Council Reports
Tim Kennedy reported on the Broadband Project noting that the Committee continues to work on Grant Funding for this County-wide project. Arrowhead Electric Coop is the proposed vendor for this service. Broadband is also a candidate for the 1% sales tax opportunity.
Bill Lenz reported that the Park Board has agreed upon a final recommendation for the Park Master Plan. Lenz reported that the Board was in agreement about the Plan to be presented to the Public on July 28 at 7 PM. The recommended Master Plan will be forwarded to the City Council for consideration and approval.
Mike Roth said (2) bids for wetland delineation in the Rec Park are being solicited.
Mayor Hakes updated the Council on her conversations with the DNR regarding the Safe Harbor/Marina project. The DNR suggested a face-to-face meeting with the City to discuss both DNR and City requirements for a Safe Harbor/Marina. The City will use Resolution 2007-05 as passed under Mayor Larsen as its basis for requirements.
Hakes also reported that the Grand Marais Volunteer Fire Department is working on a grant proposal to expand the current Fire Station in Grand Marais. The grant will be submitted to FEMA this week.
Mark Your Calendars
Tues July 28 at 7 PM Park Board Presentation of Master Plan at location TBD
Wed July 29 at 3:30 PM Capital Improvement Worksession
Wed July 29 at 4:30 PM City Council Meeting
Wed Aug 12 at 3:30 PM Budget Worksession
Wed Aug 12 at 4:30 PM City Council Meeting
Worksesssion on Biomass District Heating Grant Opportunity
Chuck Hartley, Director of Energy Management Services for LHB Corporation and Buck Benson of Cook County Local Energy Project (CCLEP) gave an overview of their proposed project entitled "Boundary Waters Renewable District Heat and Combined Heat & Power" to be submitted to the Department of Energy for funding.
To summarize, Grand Marais will join with the City of Ely to submit a proposal for a ~$20 million District Heating project. Ely and Grand Marais would each build a Centralized District Heating Plant; in Grand Marais the plant would generate electricity and provide heat to the School, Hospital, County Courthouse, the proposed Cook County Community Center and 100-300 homes. Benefits of such a plant are believed to be job creation, energy savings, reduction in fuel oil and propane, fossil fuel displacement, energy independence and reduction of CO2 emissions.
There is a 50/50 cost-share so if the proposal is successful, Grand Marais will receive $5.646 million and provide cost-share of $5.646 million, most likely by selling bonds. The proposal is due Tuesday 7/14 with awards to be announced in October 2009.
Council discussed the many unanswered questions in this proposal, and voted 4-1 to take a "leap of faith" and submit the proposal, using the 3 months between now and October to determine project feasibility both technically and financially.
Mayor Hakes cast the dissenting vote stating that while she supports the overall objectives and exploration of Centralized District Heating with Biomass, she feels it is irresponsible to move forward with so many unanswered questions and critical unknowns about the technical and financial viability of the project and whether it is a good use of public funds.
City Council Meeting
Open Forum
Bradley Peterson of the Coalition of Greater MN Cities gave an overview of the services provided by the Coalition. The Grand Marais membership in the Coalition expires at the end of 2009.
Permits Granted
Council granted several permits including The American Legion's Fisherman's Picnic Bingo Permit and Temporary ON-Sale Liquor Permit and Beer Tent, the NSFCU Street Permit for Customer Appreciation Days, the Dragon Boat Festival Permit, the Fisherman's Picnic Permit, and the Sawtooth Challenge Bike Race Street Permit.
Planning Commission Report
Council unanimously supported the the Planning Commission's approval for a Conditional Use Permit to allow (2) roof signs at the Cook County Whole Foods Coop.
Council voted unanimously to officially deny a request to rezone a lot in the EDA Business Park to R-1 to accomodate an affordable housing development. Funding used for the construction of the Business Park would not allow this rezone. Both the Planning Commission and Council expressed their disapointment in the EDA for moving this proposal forward in the first place.
Grand Marais Area Tourism Association (GMATA)
GMATA Director Diane Brostrom gave an overview of the 2009 GMATA Budget and County Lodging Tax. The Budget is on plan. The Lodging Tax Report through May 2009 shows a 16.5% reduction in tax for the Lutsen-Tofte Area, a 5.0% reduction for Grand Marais, and 11.4% reduction for the Gunflint Trail. There is optimistic that this downturn will change during the last half of 2009.
Noise Ordinance 2009-02 Second Reading
A second reading of Ordinance No. 2009-02 aka the Noise Ordinance was read and approved by Council 4-1. Councilor Bill Lenz cast the dissenting vote stating he wasn't convinced that we needed any change to the existing ordinance. He also expressed concern about no noise limits during the exception periods. Council appreciated the value of Public input in this matter and agreed to hold a Public Hearing in the Fall to solicit public input about the effectiveness of the amended ordinance.
County Prosecution Services
Council unanimously approved the Agreement for Prosecution Services provided by County Attorney Tim Scannell. In the agreement, the County agrees to provide the City of Grand Marais prosecution services for petty misdemeanors, misdemeanor, and gross misdemeanor violation of state law or city ordinance that occur within the city limits of Grand Marais. A quarterly fee of $3125 will be paid to the County. This agreement will now move to the County Board for approval.
Resolution 2009-05 Declaring Costs to be Assessed and Ordering Preparation of Proposed Assessment for 2008 Improvements Project
Council voted unanimously to pass this resolution authorizing Mike Roth to prepare the Assessment Role for the 2008 Improvements Project.
MN DOT Pedestrian Safey Project
Council and Mike Roth continue to work with Rob Ege of MN DOT to slow traffic along Highway 61 through Grand Marais. Of most significance, a new crosswalk has been added between the Dairy Queen and the Pumphouse. "EVENT CONGESTION AHEAD" signs have been ordered. And, MN DOT has provided the specifications for a "YOUR SPEED IS" sign to be placed along with a REDUCED SPEED AHEAD sign at approximately MM 108.593. MN DOT will also monitor traffic before/after these signs are placed to determine effectiveness.
Council Reports
Tim Kennedy reported on the Broadband Project noting that the Committee continues to work on Grant Funding for this County-wide project. Arrowhead Electric Coop is the proposed vendor for this service. Broadband is also a candidate for the 1% sales tax opportunity.
Bill Lenz reported that the Park Board has agreed upon a final recommendation for the Park Master Plan. Lenz reported that the Board was in agreement about the Plan to be presented to the Public on July 28 at 7 PM. The recommended Master Plan will be forwarded to the City Council for consideration and approval.
Mike Roth said (2) bids for wetland delineation in the Rec Park are being solicited.
Mayor Hakes updated the Council on her conversations with the DNR regarding the Safe Harbor/Marina project. The DNR suggested a face-to-face meeting with the City to discuss both DNR and City requirements for a Safe Harbor/Marina. The City will use Resolution 2007-05 as passed under Mayor Larsen as its basis for requirements.
Hakes also reported that the Grand Marais Volunteer Fire Department is working on a grant proposal to expand the current Fire Station in Grand Marais. The grant will be submitted to FEMA this week.
Mark Your Calendars
Tues July 28 at 7 PM Park Board Presentation of Master Plan at location TBD
Wed July 29 at 3:30 PM Capital Improvement Worksession
Wed July 29 at 4:30 PM City Council Meeting
Wed Aug 12 at 3:30 PM Budget Worksession
Wed Aug 12 at 4:30 PM City Council Meeting
Wednesday, June 24, 2009
Worksession, Council Meeting and Noise Ordinance Public Hearing
It was a very busy day at City Hall. There was a full Council present for the City Auditor Report, the regularly scheduled City Council Meeting and the Public Hearing on the Noise Ordinance. Also in attendance at today's meetings were Mike Roth, Kim Dunsmoor, Don Davison and Sheriff Mark Falk.
City Auditor Report Worksession
Gary Giroux of the CPA firm Walker, Giroux & Hahn presented the Independent Auditor's Report for the City of Grand Marais. The findings of this annual audit were presented in a 51 page report entitled "Financial Statements and Supplementary Information for Year Ended December 31, 2008." The report states that the City of Grand Marais' practices for the Year 2008 conform with accepted accounting principles.
City Council Meeting
Law Enforcement
Sheriff Mark Falk and the Council discussed several City Law Enforcement matters including a Hell's Angels rally planned this summer in Carlton, the Noise Ordinance, Highway 61 traffic issues, downtown parking, and summer law enforcement staffing. Sheriff Falk also attended the Public Hearing for the Noise Ordinance.
MN DOT Update
Rob Ege from MN DOT has been out of the office, but will prepare a written summary of the MN DOT proposal to use additional signage and monitoring on the west end of town to slow traffic down as it enters on Highway 61. (Refer to City Council Meetings Minutes from June 10, 2009.) Ege will provide this written summary for the next Council Meeting.
Shawn Perich of the Hovland Fire Department contacted Sue Hakes with an idea for Hovland and Grand Marais to work together in the pursuit of grant funding for an EVENT CONGESTION AHEAD sign that would be shared. Council decided that the need for signage in Grand Marais immediate and moved to authorize Mike Roth to purchase (2) EVENT CONGESTION AHEAD signs for $1000; there was also concern about both Hovland and Grand Marais needing the sign on the same dates. The Council appreciated the offer from HVFD to partner.
Shawn Perich also made Hakes aware of the STOP program established by Keck Melby for the Hovland Volunteer Fire Department to provide traffic control/safety on scenes. Mike Roth will follow up with Shawn to see if the City might benefit from such a program.
City Attorney Request for Proposal
Council approved the Request for Proposals for Attorney Services. This RFP will be available on the City's website, the Cook County News Herald, the League of MN Cities classifieds. It will also be sent to several firms along the North Shore. Current City Attorney Don Davison has resigned his position effective July 15, 2009. Individuals or firms interested in learning more about submitting a proposal may contact Mike Roth at City Hall at 218 387 1848. Proposals are due July 17, 2009.
Street Project Payment
Pay estimate #4 for the Reconstruction and Creechville Improvements project was approved for payment.
Personnel
Lenny Bloomquist will be the new Street Department Supervisor for the City.
Council Reports
Tim Kennedy expressed his concerns about the growing urgency for decisions to be made about the 1% Sales Tax. The effort is being led by the County Board; the City is eager to move forward in an effort to pass the needed referendum.
Bill Lenz stated that the Park Board will have a Master Plan Recommendation for the City Council that will be presented to the Public on July 28 at 3:30 at City Hall.
Sue Hakes reported that Aaron Mielke of the Grand Marais Fire Department talked with Steve DuChien about the costs and needs to upgrade fire hydrants in the City. Mielke reported that to replace a hydrant will cost an estimated $3-4,000; approximately 20 hydrants will need to be upgraded or replaced over time.
Public Hearing for Amendment to Ordinance No. 2009-02
The first reading of An Ordinance Amending Grand Marais Code, Chapter 46, by Creating an Exception fo Noise Nuisances within the City for Live Musical Performances (aka the Noise Ordinance) was held at 5:00 PM at City Hall. Approximately 20 members of the public were in attendance at this hearing.
Members of the Public speaking at this hearing included: Jan Nosker, Andy Brostrom, Mary St. John, Bob St. John, Nancy Nosker, Jeff Gecas, Jane Shinners, Jeff Cerniak, Todd Miller, Michelle G., Joan Farnum, Rhonda Silence, John Gorski. Public feedback on the matter was delivered in a positive manner with great respect shown to persons with differing opinions on this matter. A spirit of cooperation was evident with several attendees expressing a desire to compromise.
Sheriff Mark Falk was asked to discuss the enforcement issues around the Noise Ordinance. Sheriff Falk expressed his concerns about use of a noise meter, stating that controlling noise by established times is easier to enforce.
After a lengthy discussion, the Council moved to amend further the existing Ordinance by changing the distance stated in Section (d) to 100 feet (from 50 feet) and by including the 4th of July in the exceptions. Here is the newly proposed wording for Section (d) Amplified Sound. Changes made today are in bold:
It shall be a violation of this section to play, operate or permit the playing, use or operation of any radio, tape player, disc player, loud speaker or other electronic device used for the amplification of sound, unless otherwise permitted by law, located inside or outside, the sound of which carries to points of habitation or adjacent properties, and is audible above the level of conversational speech at a distance of 100 feet or more from the point of origin of the amplified sound. This section shall not apply to live musical performances:
1) between the hours of 12:00 o'clock noon and 10:00 o'clock p.m. Sundays through Thursdays; and
2) between the hours of 12:00 o'clock noon and 12:00 o'clock midnight on Friday and Saturdays;
3) between the hours of 12:00 o'clock noon and 12:00 o'clock midnight on the 4th of July, the Sunday before Labor Day and the Sunday before Memorial Day.
4) The City Council may permit other exceptions to the foregoing restrictions in connection with the application for a festival or street and sidewalk use permit.
The wording is confusing in the Ordinance. An attempt to simplify follows:
It is okay to play amplified music either inside or outside as long as the sound being made cannot be heard above the level of conversational speech beyond 100 feet from the place the music is originating. It's okay to play or make music above this level during the exception times stated above. In most cases, music played indoors will not pose a problem. This amendment basically makes it possible for music to be played outdoors until 10 pm Sun-Thursday and until 12 midnight on Fri-Saturday, 4th of July, the Sundays before Memorial Day and Labor Day, or by permit during city festivals.
It is important to note that the (2) Grand Marais establishments that play the most amplified music are eager to be considerate to the community and have made strides to reduce the volume level including reconfiguring their stage, moving speakers, installing air conditioning, etc.
The 2nd Reading of this Ordinance will be conducted at the City Council Meeting scheduled for July 8, 2009 at 4:30 in City Hall. The Public is encouraged to attend.
Mark Your Calendars
Tues July 7 at 3:30 Regular Park Board Meeting
City Auditor Report Worksession
Gary Giroux of the CPA firm Walker, Giroux & Hahn presented the Independent Auditor's Report for the City of Grand Marais. The findings of this annual audit were presented in a 51 page report entitled "Financial Statements and Supplementary Information for Year Ended December 31, 2008." The report states that the City of Grand Marais' practices for the Year 2008 conform with accepted accounting principles.
City Council Meeting
Law Enforcement
Sheriff Mark Falk and the Council discussed several City Law Enforcement matters including a Hell's Angels rally planned this summer in Carlton, the Noise Ordinance, Highway 61 traffic issues, downtown parking, and summer law enforcement staffing. Sheriff Falk also attended the Public Hearing for the Noise Ordinance.
MN DOT Update
Rob Ege from MN DOT has been out of the office, but will prepare a written summary of the MN DOT proposal to use additional signage and monitoring on the west end of town to slow traffic down as it enters on Highway 61. (Refer to City Council Meetings Minutes from June 10, 2009.) Ege will provide this written summary for the next Council Meeting.
Shawn Perich of the Hovland Fire Department contacted Sue Hakes with an idea for Hovland and Grand Marais to work together in the pursuit of grant funding for an EVENT CONGESTION AHEAD sign that would be shared. Council decided that the need for signage in Grand Marais immediate and moved to authorize Mike Roth to purchase (2) EVENT CONGESTION AHEAD signs for $1000; there was also concern about both Hovland and Grand Marais needing the sign on the same dates. The Council appreciated the offer from HVFD to partner.
Shawn Perich also made Hakes aware of the STOP program established by Keck Melby for the Hovland Volunteer Fire Department to provide traffic control/safety on scenes. Mike Roth will follow up with Shawn to see if the City might benefit from such a program.
City Attorney Request for Proposal
Council approved the Request for Proposals for Attorney Services. This RFP will be available on the City's website, the Cook County News Herald, the League of MN Cities classifieds. It will also be sent to several firms along the North Shore. Current City Attorney Don Davison has resigned his position effective July 15, 2009. Individuals or firms interested in learning more about submitting a proposal may contact Mike Roth at City Hall at 218 387 1848. Proposals are due July 17, 2009.
Street Project Payment
Pay estimate #4 for the Reconstruction and Creechville Improvements project was approved for payment.
Personnel
Lenny Bloomquist will be the new Street Department Supervisor for the City.
Council Reports
Tim Kennedy expressed his concerns about the growing urgency for decisions to be made about the 1% Sales Tax. The effort is being led by the County Board; the City is eager to move forward in an effort to pass the needed referendum.
Bill Lenz stated that the Park Board will have a Master Plan Recommendation for the City Council that will be presented to the Public on July 28 at 3:30 at City Hall.
Sue Hakes reported that Aaron Mielke of the Grand Marais Fire Department talked with Steve DuChien about the costs and needs to upgrade fire hydrants in the City. Mielke reported that to replace a hydrant will cost an estimated $3-4,000; approximately 20 hydrants will need to be upgraded or replaced over time.
Public Hearing for Amendment to Ordinance No. 2009-02
The first reading of An Ordinance Amending Grand Marais Code, Chapter 46, by Creating an Exception fo Noise Nuisances within the City for Live Musical Performances (aka the Noise Ordinance) was held at 5:00 PM at City Hall. Approximately 20 members of the public were in attendance at this hearing.
Members of the Public speaking at this hearing included: Jan Nosker, Andy Brostrom, Mary St. John, Bob St. John, Nancy Nosker, Jeff Gecas, Jane Shinners, Jeff Cerniak, Todd Miller, Michelle G., Joan Farnum, Rhonda Silence, John Gorski. Public feedback on the matter was delivered in a positive manner with great respect shown to persons with differing opinions on this matter. A spirit of cooperation was evident with several attendees expressing a desire to compromise.
Sheriff Mark Falk was asked to discuss the enforcement issues around the Noise Ordinance. Sheriff Falk expressed his concerns about use of a noise meter, stating that controlling noise by established times is easier to enforce.
After a lengthy discussion, the Council moved to amend further the existing Ordinance by changing the distance stated in Section (d) to 100 feet (from 50 feet) and by including the 4th of July in the exceptions. Here is the newly proposed wording for Section (d) Amplified Sound. Changes made today are in bold:
It shall be a violation of this section to play, operate or permit the playing, use or operation of any radio, tape player, disc player, loud speaker or other electronic device used for the amplification of sound, unless otherwise permitted by law, located inside or outside, the sound of which carries to points of habitation or adjacent properties, and is audible above the level of conversational speech at a distance of 100 feet or more from the point of origin of the amplified sound. This section shall not apply to live musical performances:
1) between the hours of 12:00 o'clock noon and 10:00 o'clock p.m. Sundays through Thursdays; and
2) between the hours of 12:00 o'clock noon and 12:00 o'clock midnight on Friday and Saturdays;
3) between the hours of 12:00 o'clock noon and 12:00 o'clock midnight on the 4th of July, the Sunday before Labor Day and the Sunday before Memorial Day.
4) The City Council may permit other exceptions to the foregoing restrictions in connection with the application for a festival or street and sidewalk use permit.
The wording is confusing in the Ordinance. An attempt to simplify follows:
It is okay to play amplified music either inside or outside as long as the sound being made cannot be heard above the level of conversational speech beyond 100 feet from the place the music is originating. It's okay to play or make music above this level during the exception times stated above. In most cases, music played indoors will not pose a problem. This amendment basically makes it possible for music to be played outdoors until 10 pm Sun-Thursday and until 12 midnight on Fri-Saturday, 4th of July, the Sundays before Memorial Day and Labor Day, or by permit during city festivals.
It is important to note that the (2) Grand Marais establishments that play the most amplified music are eager to be considerate to the community and have made strides to reduce the volume level including reconfiguring their stage, moving speakers, installing air conditioning, etc.
The 2nd Reading of this Ordinance will be conducted at the City Council Meeting scheduled for July 8, 2009 at 4:30 in City Hall. The Public is encouraged to attend.
Mark Your Calendars
Tues July 7 at 3:30 Regular Park Board Meeting
Wed July 8 at 3:30 pm Worksession on Capital Improvements
Wed July 8 at 4:30 pm City Council Meeting
Tues July 28 at 7:00 pm Park Board Master Planning Presentation w/Carduus Consulting
Wed July 29 4:30 pm City Council Meeting
Wed July 8 at 4:30 pm City Council Meeting
Tues July 28 at 7:00 pm Park Board Master Planning Presentation w/Carduus Consulting
Wed July 29 4:30 pm City Council Meeting
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