Mayor Hakes, Councilors Costello, Kennedy, and Sivertson were all present for today's Council Meeting with Burn Pile Public Meeting. Councilor Lenz was absent. Also present were City Administrator Mike Roth, Finance Director Kim Dunsmoor and Street Department Head Len Bloomquist.
City Council Meeting
Consent Agenda
The Consent Agenda was approved with a minor change.
Insurance Renewal
Paul Coe, Security State Insurance, presented the City's League of MN Cities Insurance Trust (LMCIT) renewal policy which includes the Liquor Liability renewal. Coe answered several questions after which the Council unanimously (4-0) approved this renewal premium at a cost of $67,105.
Park Board Application
Council received an application for the open seat on the Grand Marais Park Board. Council asked Mike Roth to invite the candidate to the next City Council meeting so they could meet her. The Park Board is currently a (7) member board, but has had some difficulty filling the open positions. Council anticipates further openings on this board effective January 1, 2011.
Council discussed briefly, the overall process for recruiting board members and asked Mike Roth to enhance the current application form to enable candidates to provide more detailed information to the Council.
Council & Staff Reports
Kay Costello reported that the Library Board was reviewing proposals from several architects for the Library addition and preparing to make a recommendation to the County Board.
Sue Hakes reported that the County Board agreed to begin negotiation with ORB Management for the job of Construction Manager on the Community Center project. ORB Management was recommended to the County by the Community Center Steering Committee; the County will lead these negotations.
Mike Roth shared good news that several Grand Marais businesses have made application for a Small Cities Grant effort to be led by Lake County. This funding is to be used for rehabilitation purposes.
Burn Pile Public Meeting
In recognition of both the negative effects and the popularity of the City's burn pile, the City Council invited the public to share their views and listen to those who have been affected positively or negatively by the burn pile as part of today's regularly scheduled Council Meeting. As noted in the City's September 8, 2010 press release:
The burn pile has been a topic of discussion for the Council and City staff since last October (2009). Smoke from the burning debris of a very full burn pile caused problems for both the Hospital and School. In response to the smoke complaints, the City has limited the size of the pile to what can burn in a single day. This has meant burning more often, including approximately seven times in 2010.
Many residents and contractors who use the pile have noticed the more frequent closing of the site as the City waits for optimal weather for burning. City staff consider moisture levels, current weather and forecast wind speed and direction before lighting the fire. "Even with the precautions we have taken, there is no guarantee that smoke will not cause problems with a burn pile this close to town," says City Administration Mike Roth".
Input was received from Cook County Hospital (Rory Smith) ISD 166 (Beth Schwarz) , Cook County (Fritz Sobanja and Jim Johnson), FireWise (Paul Nelson, Dick Parker) and the Forest Service (Patty Johnson). Written comments were also received from Hospital Administrator Diane Pearson, DNR Aaron Mielke and Mary Manning and an ISD 166 teacher. These groups (along with others) were specifically invited to give input at today's meeting, along with the general public.
The major problem identified from the school and hospital group was health related. Smoke from the burn pile has caused hazardous air quality conditions in both the hospital and the school causing illness to both patients and employees. The air handlers at the hospital cannot handle the smoke and it's extremely difficult to get rid of once it has infiltrated. This condition is unacceptable to both the hospital and school.
Both Aaron Mielke and Mary Manning, in their written responses, identified the problem of prohibitive materials dropped off in the burn pile. City Staff and others confirmed this as a difficult problem to police and manage. Burning prohibitive materials could result in the loss of the burn permit.
Approximately 12 members of the general public shared their views on the burn pile. Written comments from the public were also received. Overwhelmingly, the general public comments were received from individual users of the burn pile that see great benefit in this service.
After approximately 60 minutes, the meeting was closed to further public input. At this time, Council discussed the problem further and concluded the following:
1) Better signage at the site is necessary so that prohibitive materials and penalties for illegal dumping is made very clear. The City will make the change in signage.
2) Smoke from the burn pile is causing unacceptable health hazards at the hospital and school. This, combined with the fact that the burn pile area is shared with the runaway truck ramp, makes the current site for the burn pile unsuitable. Council agreed to explore relocating the burn pile in another location. Recognizing the value of the burn pile to the public, the City hopes that it could be re-located within a reasonable distance from Grand Marais. Because there is no obvious acceptable site within the City of Grand Marais, the Council will ask the County for suggested alternate sites. Mike Roth will draft a letter to the County Board which will be presented by the City at a future County Board meeting.
Mark Your Calendars
Wed, October 13 at 4:30 pm, City Council Meeting
Wed, October 27 at 4:30 pm, City Council Meeting
Showing posts with label Rec Park. Show all posts
Showing posts with label Rec Park. Show all posts
Wednesday, September 29, 2010
Wednesday, September 8, 2010
Setting the Preliminary Levy and City Council Meeting
Present for today's Budget and City Council Meetings were Mayor Hakes, Councilors Costello, Kennedy, Lenz and Sivertson. Also present were Mike Roth, Kim Dunsmoor and Attorney Chris Hood (via telephone).
Budget Meeting
Council discussed the 2011 Budget for the City of Grand Marais and set the preliminary levy at 3%. The preliminary levy is a not-to-exeed; the final levy will be set in December. Setting the budget was difficult due to the uncertainty of Local Government Aid. The State has notified the City that we will receive $155,000 in LGA and $49,000 in Market Value Homestead Credit, but it is extremely unlikely that Grand Marais will received those amounts and could receive zero. The City will also be negotiating their union contract this Fall.
Council Meeting
Open Forum
No member of the Public opted to address the Council at the Open Forum.
Consent Agenda
The Consent Agenda was approved.
Planning Commission Report
Tim Kennedy and Mike Roth gave an overview of (2) issues discussed at the 9/1/2010 Planning Commission Meeting:
1) Stanley Poole and Nadine Maki are requesting a zoning amendment to change Lots 3-17 Block 26 in the Harbor Addition from C/I (Commercial Industrial) to MU (Commercial/Residential Mixed Use). Approximately 15 residents attended the public hearing regarding this request, many with questions and comments. The Planning Commission is considering expanding the area for potential rezoning and will hold a new public hearing on October 6.
2) The Planning Commission considered several options to address the recent MN Supreme Court decision regarding variances : a) creating a new setback standards for property line setbacks, b) create an expansion permit similar to the previous variance process, and c) work with the League of MN Cities to seek legislative change. Creating new setback standards is a lengthy process with unintended consequences. Attorney Chris Hood informed Council that using an expansion permit is not consistent with the new State Law. So, the Planning Commission is leaning toward Option C to seek legislative change; the downside of this option is that it will take months or longer. Council instructed Mike Roth to write a letter to the League of MN Cities.
2010 Liquor Permit Renewals
Council approved the Liquor License renewals pending receipt of fee payment, Insurance Certificates, successful background checks, and no delinquences in local taxes or service payments. Once this is confirmed, the renewal forms will be sent to the State of MN.
Resolution 2010-12 Preliminary Levy
Council approved Resolution 2010-12 to set the prelininary levy which must be done prior to September 15 annually. This prelininary levy number is reported to the State and used by the County Auditor to prepare parcel specific tax notices. The City may not adopt a final levy greater than the prelininary levy. The final levy will be decided in December.
EECBG Lighting Retrofit Contract Approval
Council approved the grant agreement with the State for our Lighting Retrofit Project. Lighting fixtures will be replaced in City Hall, the Water Treatment Plant, the Waste Water Treatment Plant and the Park Building to increase lighting efficiency.
Burn Pile
Council discussed the agenda for the Public Meeting on September 29 at 5:00 pm on the Burn Pile. This Public Meeting will be posted next week. The Public is encouraged to attend and participate.
Council & Staff Reports
Kay Costello reported that the proposed Library expansion project is moving forward. The Library Board is reviewing proposals from several architectural firms and will be presenting their findings and suggestions to the City and the County Board.
Bill Lenz reported on the Rec Park income through August. The Campground is up $22k, while the pool and marina are each down ~$1300. Lenz also reminded the Council that WTIP Radio Waves is scheduled for this weekend in the Rec Park and promises to be a lot of fun.
Tim Kennedy reported that the Biomass Grant for a feasibility study continues to move forward with the LCCMR; Cook County is working with Ely on this $150k effort. Additional funding is being sought from the County Board for ~$113,000. Kennedy reported that the County is considering possible sources for this funding to be 1% Sales Tax funds and Forest Resource funds.
Jan Sivertson reported that the North Shore Management Board will be holding its annual meeting in Grand Marais on 9/30/2010.
Mike Roth reported that the new crosswalk over Highway 61 at the base of the Old Gunflint Trail (5th Avenue) is complete. Roth also reported that Southern Minnesota Municipal Power Agency will be at City Hall tomorrow (Thursday 9/9/2010) for its annual meeting. Mayor Hakes will welcome SMMPA members.
Sue Hakes reported receiving a letter from the Mayor and Planning Commission Chair from Two Harbors requesting support in amending regulations prohibiting new off-premise advertising signs along the North Shore Scenic Drive.
Mark Your Calendars
Thurs, September 9 from 9-Noon, Joint County/City/EDA at Courthouse
Wed, September 29 at 4:30 pm, City Council Meeting
Wed, September 29 at 5:00 pm, Burn Pile Public Meeting
Wed, October 13 at 4:30 pm, City Council Meeting
Wed, October 27 at 4;30 pm, City Council Meeting
Budget Meeting
Council discussed the 2011 Budget for the City of Grand Marais and set the preliminary levy at 3%. The preliminary levy is a not-to-exeed; the final levy will be set in December. Setting the budget was difficult due to the uncertainty of Local Government Aid. The State has notified the City that we will receive $155,000 in LGA and $49,000 in Market Value Homestead Credit, but it is extremely unlikely that Grand Marais will received those amounts and could receive zero. The City will also be negotiating their union contract this Fall.
Council Meeting
Open Forum
No member of the Public opted to address the Council at the Open Forum.
Consent Agenda
The Consent Agenda was approved.
Planning Commission Report
Tim Kennedy and Mike Roth gave an overview of (2) issues discussed at the 9/1/2010 Planning Commission Meeting:
1) Stanley Poole and Nadine Maki are requesting a zoning amendment to change Lots 3-17 Block 26 in the Harbor Addition from C/I (Commercial Industrial) to MU (Commercial/Residential Mixed Use). Approximately 15 residents attended the public hearing regarding this request, many with questions and comments. The Planning Commission is considering expanding the area for potential rezoning and will hold a new public hearing on October 6.
2) The Planning Commission considered several options to address the recent MN Supreme Court decision regarding variances : a) creating a new setback standards for property line setbacks, b) create an expansion permit similar to the previous variance process, and c) work with the League of MN Cities to seek legislative change. Creating new setback standards is a lengthy process with unintended consequences. Attorney Chris Hood informed Council that using an expansion permit is not consistent with the new State Law. So, the Planning Commission is leaning toward Option C to seek legislative change; the downside of this option is that it will take months or longer. Council instructed Mike Roth to write a letter to the League of MN Cities.
2010 Liquor Permit Renewals
Council approved the Liquor License renewals pending receipt of fee payment, Insurance Certificates, successful background checks, and no delinquences in local taxes or service payments. Once this is confirmed, the renewal forms will be sent to the State of MN.
Resolution 2010-12 Preliminary Levy
Council approved Resolution 2010-12 to set the prelininary levy which must be done prior to September 15 annually. This prelininary levy number is reported to the State and used by the County Auditor to prepare parcel specific tax notices. The City may not adopt a final levy greater than the prelininary levy. The final levy will be decided in December.
EECBG Lighting Retrofit Contract Approval
Council approved the grant agreement with the State for our Lighting Retrofit Project. Lighting fixtures will be replaced in City Hall, the Water Treatment Plant, the Waste Water Treatment Plant and the Park Building to increase lighting efficiency.
Burn Pile
Council discussed the agenda for the Public Meeting on September 29 at 5:00 pm on the Burn Pile. This Public Meeting will be posted next week. The Public is encouraged to attend and participate.
Council & Staff Reports
Kay Costello reported that the proposed Library expansion project is moving forward. The Library Board is reviewing proposals from several architectural firms and will be presenting their findings and suggestions to the City and the County Board.
Bill Lenz reported on the Rec Park income through August. The Campground is up $22k, while the pool and marina are each down ~$1300. Lenz also reminded the Council that WTIP Radio Waves is scheduled for this weekend in the Rec Park and promises to be a lot of fun.
Tim Kennedy reported that the Biomass Grant for a feasibility study continues to move forward with the LCCMR; Cook County is working with Ely on this $150k effort. Additional funding is being sought from the County Board for ~$113,000. Kennedy reported that the County is considering possible sources for this funding to be 1% Sales Tax funds and Forest Resource funds.
Jan Sivertson reported that the North Shore Management Board will be holding its annual meeting in Grand Marais on 9/30/2010.
Mike Roth reported that the new crosswalk over Highway 61 at the base of the Old Gunflint Trail (5th Avenue) is complete. Roth also reported that Southern Minnesota Municipal Power Agency will be at City Hall tomorrow (Thursday 9/9/2010) for its annual meeting. Mayor Hakes will welcome SMMPA members.
Sue Hakes reported receiving a letter from the Mayor and Planning Commission Chair from Two Harbors requesting support in amending regulations prohibiting new off-premise advertising signs along the North Shore Scenic Drive.
Mark Your Calendars
Thurs, September 9 from 9-Noon, Joint County/City/EDA at Courthouse
Wed, September 29 at 4:30 pm, City Council Meeting
Wed, September 29 at 5:00 pm, Burn Pile Public Meeting
Wed, October 13 at 4:30 pm, City Council Meeting
Wed, October 27 at 4;30 pm, City Council Meeting
Wednesday, August 25, 2010
Budget Worksession and City Council Meeting
Mayor Hakes, Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's Budget Worksession and Council Meeting. Also present were Mike Roth and Kim Dunsmoor. City Attorney Chris Hood was present (via telephone) for the Council Meeting. Park Manager Dave Tersteeg, Assistant Manager Amber Clay and Fire Chief Ben Silence presented budget overviews to the Council.
Budget Worksession
Council reviewed Expenditures and Revenues for several departments in the General Fund including Council, City Clerk, Elections, Financial Administration, City Attorney, Planning & Zoning, Government Buildings, Law Enforcement, Fire, Medical Services, Animal Control, Highways Streets & Roads, Recreation, Swimming Pool, Boat Harbor, and City Parks.
Council must set the maximum levy for the City before September 14 and will do so at their next regularly scheduled Council Meeting on September 8, 2010. A final budget work session will be held just prior to that meeting. Setting the budget for 2011 is particularly challenging this year due to the uncertainty of Local Government Aid to cities and the pending contract negotiations with city employees.
City Council Meeting
Open Forum
No member of the public opted to address the Council during the Open Forum.
Consent Agenda
The Consent Agenda, including Meeting Minutes from both 7/28 and 8/11, was approved with no changes.
Harbor Park Flagpole Request
Gene Erickson addressed the Council with an offer to pay for a memorial flag pole in Harbor Park. This idea was born out of a group of friends exploring ways to remember their friend and local business owner, Dick Joynes. Erickson and friends have collected $1300 for a flag pole and memorial plaque to include the name of Joynes; the plaque would be large enough to memorialize others as a way to raise funds for the Park.
Because Harbor Park is part of a Conservation Easement and was funded in part by a DNR Natural Scenic Grant it is unknown whether or not a flagpole would be allowed. Council unanimously passed a motion for Mike Roth to contact the DNR to see if such a memorial would be allowed. Councilor Sivertson reminded the Council that there was an extensive public process that went into the design of Harbor Park that would also need to be considered carefully.
Mayor Hakes suggested (2) possible alternatives to Erickson for the memorial flagpole including Compass Park and the Coast Guard Station. Erickson ruled out the Coast Guard Station, but said Compass Park might be an acceptable alternative to Harbor Park.
All-Hazard Mitigation Plan Resolution of Adoption
Council adopted the 2010 Update of the Cook County All Hazard Mitigation Plan. Jim Wiinanen was present to answer questions. Wiinanen notified Council that there will be Workshop in November 2010 for elected officials to understand their roles in emergency situations.
EECBG Project Committee
Council passed a motion for Tim Kennedy and Mike Roth to represent the City and work with Cook County Local Energy Project, the County and other community stakeholders in working to develop an energy efficiency and renewable energy plan for Cook County and the City of Grand Marais. George Wilkes of CCLEP was present to answer questions about the grant and also to introduce Don Grant as the Energy Plan Coordinator.
Quick Variance Resolution
Council voted unanimously to deny the request for a variance to reduce the side yard setback from 10 to 5 feet for an addition to property owned by Dan and Linda Quick. Council findings were based on the recent MN Supreme Court ruling in the case of Krummenacher v. City of Minnetonka which tightly restricts the reasonable use of the "undue hardship" legal standard for granting or denying variance requests. Landowners seeking a variance must now show that the property cannot be put to any reasonable use without the variance. Council expressed their regrets in not being able to grant the variance.
MMUA 2010-11 Safety Management Program Contract
Council voted unanimously to renew the Safety Management Program contract with Minnesota Municipal Utilities Association (MMUA). The City and MMUA have been successful in working together to develop a safety program that is both effective and affordable.
Economic Development Authority/Superior National Golf Course
Council discussed the Economic Development Authority's (EDA) recent recommendations regarding Superior National Golf Course to the County Board. The EDA's proposal includes management change at Superior National from the EDA to a non-profit organization, ownership change from the EDA to the County, $1,569,000 in One Percent Sales Tax funding, bond payment of $467,000 by the County and an additional $100,000/year to the County General Fund.
Hakes and Roth reported that at the August 24 County Budget Hearings, the EDA requested a supplementary levy of $119,470 from the County to enable the EDA to pay the general obligation bond debt incurred for the development of Cedar Grove Business Park.
(Background: Hakes and Roth attended the July 13 EDA Board Meeting to communicate the City's position to the EDA Board regarding the $1.6 million bond debt on the Cedar Grove Business Park. Representing the City of Grand Marais, Hakes expressed grave concern over the Cedar Grove Business Park debt and requested that the EDA Board include the bond payment in their budget and consider it in their levy request. Hakes requested the EDA resolve their existing debt obligation before creating any new obligations or debt.)
Council & Staff Reports
Kay Costell0 reported that the Library is in the process of reviewing architectural drawings for a proposed library expansion to be paid for with One Percent Sales Tax funds.
Bill Lenz requested Council review the existing lease agreement with East Bay Suites for (5) parking spaces for consistency with the terms of other leases, including Stone Harbor Wilderness. Council agreed lease agreements should be fair and equitable and authorized Mike Roth to discuss with EBS Manager Andrew Warren.
Mike Roth reported on the Coalition of Greater MN Cities Conference in Winona MN. Highlights of the conference included Candidate Forums for Governor and State Auditor.
Sue Hakes updated the Council on the progress being made by the Community Center Steering Committee. The Committee is interviewing potential Construction Managers for the proposed project to be funded by One Percent Sales Tax funding.
Mark Your Calendars
Thurs, August 26 at 4 pm, Joint City/County/School/Tribal Council Meeting at City hall
Wed, September 8 at 3:30 pm, Budget Worksession
Wed, September 8 at 4:30 pm, City Council Meeting
Wed, September 29 at 4:30 pm, City Council Meeting
Budget Worksession
Council reviewed Expenditures and Revenues for several departments in the General Fund including Council, City Clerk, Elections, Financial Administration, City Attorney, Planning & Zoning, Government Buildings, Law Enforcement, Fire, Medical Services, Animal Control, Highways Streets & Roads, Recreation, Swimming Pool, Boat Harbor, and City Parks.
Council must set the maximum levy for the City before September 14 and will do so at their next regularly scheduled Council Meeting on September 8, 2010. A final budget work session will be held just prior to that meeting. Setting the budget for 2011 is particularly challenging this year due to the uncertainty of Local Government Aid to cities and the pending contract negotiations with city employees.
City Council Meeting
Open Forum
No member of the public opted to address the Council during the Open Forum.
Consent Agenda
The Consent Agenda, including Meeting Minutes from both 7/28 and 8/11, was approved with no changes.
Harbor Park Flagpole Request
Gene Erickson addressed the Council with an offer to pay for a memorial flag pole in Harbor Park. This idea was born out of a group of friends exploring ways to remember their friend and local business owner, Dick Joynes. Erickson and friends have collected $1300 for a flag pole and memorial plaque to include the name of Joynes; the plaque would be large enough to memorialize others as a way to raise funds for the Park.
Because Harbor Park is part of a Conservation Easement and was funded in part by a DNR Natural Scenic Grant it is unknown whether or not a flagpole would be allowed. Council unanimously passed a motion for Mike Roth to contact the DNR to see if such a memorial would be allowed. Councilor Sivertson reminded the Council that there was an extensive public process that went into the design of Harbor Park that would also need to be considered carefully.
Mayor Hakes suggested (2) possible alternatives to Erickson for the memorial flagpole including Compass Park and the Coast Guard Station. Erickson ruled out the Coast Guard Station, but said Compass Park might be an acceptable alternative to Harbor Park.
All-Hazard Mitigation Plan Resolution of Adoption
Council adopted the 2010 Update of the Cook County All Hazard Mitigation Plan. Jim Wiinanen was present to answer questions. Wiinanen notified Council that there will be Workshop in November 2010 for elected officials to understand their roles in emergency situations.
EECBG Project Committee
Council passed a motion for Tim Kennedy and Mike Roth to represent the City and work with Cook County Local Energy Project, the County and other community stakeholders in working to develop an energy efficiency and renewable energy plan for Cook County and the City of Grand Marais. George Wilkes of CCLEP was present to answer questions about the grant and also to introduce Don Grant as the Energy Plan Coordinator.
Quick Variance Resolution
Council voted unanimously to deny the request for a variance to reduce the side yard setback from 10 to 5 feet for an addition to property owned by Dan and Linda Quick. Council findings were based on the recent MN Supreme Court ruling in the case of Krummenacher v. City of Minnetonka which tightly restricts the reasonable use of the "undue hardship" legal standard for granting or denying variance requests. Landowners seeking a variance must now show that the property cannot be put to any reasonable use without the variance. Council expressed their regrets in not being able to grant the variance.
MMUA 2010-11 Safety Management Program Contract
Council voted unanimously to renew the Safety Management Program contract with Minnesota Municipal Utilities Association (MMUA). The City and MMUA have been successful in working together to develop a safety program that is both effective and affordable.
Economic Development Authority/Superior National Golf Course
Council discussed the Economic Development Authority's (EDA) recent recommendations regarding Superior National Golf Course to the County Board. The EDA's proposal includes management change at Superior National from the EDA to a non-profit organization, ownership change from the EDA to the County, $1,569,000 in One Percent Sales Tax funding, bond payment of $467,000 by the County and an additional $100,000/year to the County General Fund.
Hakes and Roth reported that at the August 24 County Budget Hearings, the EDA requested a supplementary levy of $119,470 from the County to enable the EDA to pay the general obligation bond debt incurred for the development of Cedar Grove Business Park.
(Background: Hakes and Roth attended the July 13 EDA Board Meeting to communicate the City's position to the EDA Board regarding the $1.6 million bond debt on the Cedar Grove Business Park. Representing the City of Grand Marais, Hakes expressed grave concern over the Cedar Grove Business Park debt and requested that the EDA Board include the bond payment in their budget and consider it in their levy request. Hakes requested the EDA resolve their existing debt obligation before creating any new obligations or debt.)
Council & Staff Reports
Kay Costell0 reported that the Library is in the process of reviewing architectural drawings for a proposed library expansion to be paid for with One Percent Sales Tax funds.
Bill Lenz requested Council review the existing lease agreement with East Bay Suites for (5) parking spaces for consistency with the terms of other leases, including Stone Harbor Wilderness. Council agreed lease agreements should be fair and equitable and authorized Mike Roth to discuss with EBS Manager Andrew Warren.
Mike Roth reported on the Coalition of Greater MN Cities Conference in Winona MN. Highlights of the conference included Candidate Forums for Governor and State Auditor.
Sue Hakes updated the Council on the progress being made by the Community Center Steering Committee. The Committee is interviewing potential Construction Managers for the proposed project to be funded by One Percent Sales Tax funding.
Mark Your Calendars
Thurs, August 26 at 4 pm, Joint City/County/School/Tribal Council Meeting at City hall
Wed, September 8 at 3:30 pm, Budget Worksession
Wed, September 8 at 4:30 pm, City Council Meeting
Wed, September 29 at 4:30 pm, City Council Meeting
Wednesday, July 14, 2010
Worksession and City Council Meeting
Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's Worksession and City Council Meeting. Also present were City Administrator Mike Roth, Finance Director Kim Dunsmoor and Attorney Chris Hood (via telephone). Tom Nelson was present for a portion of the Council Meeting.
Budget Worksession
Linda Chapelle and Carole Miller presented the Library's proposed Operating Budget for 2011 to the City Council for review. The proposed budget shows an approximate 1% budget increase and does not allow for any wage or salary increases. Salary increases for the City are unknown; contract negotiations will occur in the Fall of 2010. Council asked for more information regarding the Arrowhead Library System services and will review again at the July 28 meeting. (The County and City support the library 50/50.)
City Administrator Mike Roth, supported by Finance Director Kim Dunsmoor, presented the Council with a high-level overview of the 2011 City Budget Considerations. Council discussed a) Salary and wages for City employees are to be determined. The AFSCME contract expires at the end of 2010; negotiations will occur this Fall. b) Local Government Aid (LGA) has decreased from $184,209 in 2008 to $96,422 in 2010. With the State facing a $5-9 billion deficit we should anticipate further cuts to State Aid. c) No major infrastructure or capital expenditures are planned. d) Council Priority projects currently underway will require funding to move forward.
Department Heads will soon be preparing their 2011 budget request and appear before the Council to present.
City Council Meeting
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
Council approved the consent agenda with a minor change to the July 6 Worksession Minutes.
Grand Marais Fire Relief Association Request
The Grand Marais Volunteer Fire Department (GMVFD) is considering participating in the Statewide Volunteer Firefighter Retirement Plan. Council unanimously approved GMVFD request to contact PERA for a cost analysis of the plan. The request was made by Tom Nelson on behalf of the GMVFD.
Propane Bids
Competitive bids were solicited for supplying the City of Grand Marais with propane. The award was made to Como Oil & Propane based on low bid.
Lion's Club Fisherman's Picnic Permit
Council approved Lion's Club request for Use of Street and Sidewalks Permit for 2010 Fisherman's Picnic. The request was made by Lion's Club members Andrew Smith and Al Taenzer.
Planning Commission Requests/Report
Council unanimously approved Robert and Delores Spry's request for a variance from the side yard setback to construct an addition to their existing building. This addition will connect to their existing second story residence.
Council unanimously approved Jane Ranum's request for a variance from the front yard setback to build a covered porch on the north side of her existing home.
Council approved 3-2 Ron Lund's request for a conditional use permit to operate an art classroom and studio as a home based business at his property located in the R-1 district. Hakes and Costello voted against the request.
Mayor Hakes suggested that Council request the Planning Commission visit the current Grand Marais Zoning Ordinance regarding Home Occupations and consider adding some guidelines for more consistency.
Economic Development Authority Discussion
Hakes and Roth reported on the July 13 EDA Board meeting. Hakes and Roth attended that meeting to communicate the City's position to the EDA Board regarding the $1.6 million bond debt on the Cedar Grove Business Park. Representing the City of Grand Marais, Hakes expressed grave concern over the Cedar Grove Business Park debt and requested that the EDA Board include the bond payment in their budget and consider it in their levy request. Hakes requested the EDA resolve their existing debt obligation before creating any new obligations or debt. The EDA Board made a motion and voted to "not incur any more bonded indebtedness until the Cedar Grove Business Park is stabilized". There is some confusion with Hakes and Roth about this motion which will need to be clarified.
Hakes and Roth reported that a private developer is working with the EDA and hoping to build several rental homes on his property in Grand Marais. The developer and EDA are exploring IRRB grant funding to offset infrastructure costs. There will likely be a presentation to the Council on July 28.
Mike Roth reported that EDA Director Matt Geretschlaeger verbally indicated to the EDA Board that he would be resigning from the EDA effective January 1, 2011 if his position was only funded for 1/2 time.
Burn Pile Discussion
Hakes reported that Diane Pearson, Cook County Hospital Administrator, called her with a concern about the smoke from the City's burn pile and its negative affect on patients in the ER and hospital. Pearson said the problem seems to be worst when the pile is smoldering. Council acknowledged that air quality at the hospital and school are sometimes affected by the burn pile. After discussions about the pros and cons of having a City burn pile, Council directed Roth to talk with the DNR, County and Forest Service about possible solutions which most likely means alternative locations. Council also discussed the possibility of a Public Meeting for citizens to express their concerns about the Burn Pile both pro and con.
New Hire at the Library
Council unanimously approved the hiring of Patsy Ingebretson in the Library I position replacing Anne Prinsen.
Council & Staff Reports
Bill Lenz reported that Golf and Park revenues are up year-to-date; bookings are also up. Lenz reported that the Charter School painted a lovely mural at the Pool on one of the doors. Lenz was pleased to announce the Pool passed their surprise pool inspection "with flying colors". And, Lenz shared with the Council that friends of Dick Joynes would like to donate a flag pole and flag in memory of their dear friend Dick and will talk with the Park Board about an appropriate location.
Kay Costello reported her attendance at the last Library Board Meeting and that they've been working diligently on their 2011 budget.
Tim Kennedy reported that the PUC is discussing how the City should manage and oversee sewage treatment systems within the City of Grand Marais.
Jan Sivertson announced to the Council that she is getting married in October 2010 and may be absent for 2-4 months beginning January 2011. She is considering resigning her position on the Council.
Sue Hakes reported that the orange flags to be used as a pedestrian aid in the crosswalks have arrived; the street department will be placing them as soon the signage arrives.
Mark Your Calendars
Wed, July 28 at 4:30 pm, City Council Meeting
Wed, August 11 at 4:30 pm, City Council Meeting
Wed, August 25 at 4:30 pm, City Council Meeting
Budget Worksession
Linda Chapelle and Carole Miller presented the Library's proposed Operating Budget for 2011 to the City Council for review. The proposed budget shows an approximate 1% budget increase and does not allow for any wage or salary increases. Salary increases for the City are unknown; contract negotiations will occur in the Fall of 2010. Council asked for more information regarding the Arrowhead Library System services and will review again at the July 28 meeting. (The County and City support the library 50/50.)
City Administrator Mike Roth, supported by Finance Director Kim Dunsmoor, presented the Council with a high-level overview of the 2011 City Budget Considerations. Council discussed a) Salary and wages for City employees are to be determined. The AFSCME contract expires at the end of 2010; negotiations will occur this Fall. b) Local Government Aid (LGA) has decreased from $184,209 in 2008 to $96,422 in 2010. With the State facing a $5-9 billion deficit we should anticipate further cuts to State Aid. c) No major infrastructure or capital expenditures are planned. d) Council Priority projects currently underway will require funding to move forward.
Department Heads will soon be preparing their 2011 budget request and appear before the Council to present.
City Council Meeting
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
Council approved the consent agenda with a minor change to the July 6 Worksession Minutes.
Grand Marais Fire Relief Association Request
The Grand Marais Volunteer Fire Department (GMVFD) is considering participating in the Statewide Volunteer Firefighter Retirement Plan. Council unanimously approved GMVFD request to contact PERA for a cost analysis of the plan. The request was made by Tom Nelson on behalf of the GMVFD.
Propane Bids
Competitive bids were solicited for supplying the City of Grand Marais with propane. The award was made to Como Oil & Propane based on low bid.
Lion's Club Fisherman's Picnic Permit
Council approved Lion's Club request for Use of Street and Sidewalks Permit for 2010 Fisherman's Picnic. The request was made by Lion's Club members Andrew Smith and Al Taenzer.
Planning Commission Requests/Report
Council unanimously approved Robert and Delores Spry's request for a variance from the side yard setback to construct an addition to their existing building. This addition will connect to their existing second story residence.
Council unanimously approved Jane Ranum's request for a variance from the front yard setback to build a covered porch on the north side of her existing home.
Council approved 3-2 Ron Lund's request for a conditional use permit to operate an art classroom and studio as a home based business at his property located in the R-1 district. Hakes and Costello voted against the request.
Mayor Hakes suggested that Council request the Planning Commission visit the current Grand Marais Zoning Ordinance regarding Home Occupations and consider adding some guidelines for more consistency.
Economic Development Authority Discussion
Hakes and Roth reported on the July 13 EDA Board meeting. Hakes and Roth attended that meeting to communicate the City's position to the EDA Board regarding the $1.6 million bond debt on the Cedar Grove Business Park. Representing the City of Grand Marais, Hakes expressed grave concern over the Cedar Grove Business Park debt and requested that the EDA Board include the bond payment in their budget and consider it in their levy request. Hakes requested the EDA resolve their existing debt obligation before creating any new obligations or debt. The EDA Board made a motion and voted to "not incur any more bonded indebtedness until the Cedar Grove Business Park is stabilized". There is some confusion with Hakes and Roth about this motion which will need to be clarified.
Hakes and Roth reported that a private developer is working with the EDA and hoping to build several rental homes on his property in Grand Marais. The developer and EDA are exploring IRRB grant funding to offset infrastructure costs. There will likely be a presentation to the Council on July 28.
Mike Roth reported that EDA Director Matt Geretschlaeger verbally indicated to the EDA Board that he would be resigning from the EDA effective January 1, 2011 if his position was only funded for 1/2 time.
Burn Pile Discussion
Hakes reported that Diane Pearson, Cook County Hospital Administrator, called her with a concern about the smoke from the City's burn pile and its negative affect on patients in the ER and hospital. Pearson said the problem seems to be worst when the pile is smoldering. Council acknowledged that air quality at the hospital and school are sometimes affected by the burn pile. After discussions about the pros and cons of having a City burn pile, Council directed Roth to talk with the DNR, County and Forest Service about possible solutions which most likely means alternative locations. Council also discussed the possibility of a Public Meeting for citizens to express their concerns about the Burn Pile both pro and con.
New Hire at the Library
Council unanimously approved the hiring of Patsy Ingebretson in the Library I position replacing Anne Prinsen.
Council & Staff Reports
Bill Lenz reported that Golf and Park revenues are up year-to-date; bookings are also up. Lenz reported that the Charter School painted a lovely mural at the Pool on one of the doors. Lenz was pleased to announce the Pool passed their surprise pool inspection "with flying colors". And, Lenz shared with the Council that friends of Dick Joynes would like to donate a flag pole and flag in memory of their dear friend Dick and will talk with the Park Board about an appropriate location.
Kay Costello reported her attendance at the last Library Board Meeting and that they've been working diligently on their 2011 budget.
Tim Kennedy reported that the PUC is discussing how the City should manage and oversee sewage treatment systems within the City of Grand Marais.
Jan Sivertson announced to the Council that she is getting married in October 2010 and may be absent for 2-4 months beginning January 2011. She is considering resigning her position on the Council.
Sue Hakes reported that the orange flags to be used as a pedestrian aid in the crosswalks have arrived; the street department will be placing them as soon the signage arrives.
Mark Your Calendars
Wed, July 28 at 4:30 pm, City Council Meeting
Wed, August 11 at 4:30 pm, City Council Meeting
Wed, August 25 at 4:30 pm, City Council Meeting
Wednesday, June 9, 2010
Worksession and City Council Meeting
Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson along with City Attorney Chris Hood (via phone), Mike Roth, and Kim Dunsmoor were all present for today's Worksession and Council Meeting. Also present for portions of the the Council Meeting were Tom Nelson and Linda Chappelle. EDA Board Member Mark Sandbo was present for the Worksession.
Council Worksession on Economic Development Authority (EDA)
Yesterday, a small group of West End Business Owners, as well as members of the EDA Golf Course Subcommittee, gave a presentation to the full EDA Board at their regularly scheduled meeting. This is a very similar presentation to the one given to Hakes and Roth a couple of weeks ago. The purpose of today's worksession was for the full City Council to get updated on the state of the EDA, in particular Superior National Golf Course (SN)
Jan Sivertson and Mike Roth summarized for the Council, the presentation that was given to the EDA. The basic premise is that SN is losing money due to declining golf rounds caused by too little marketing and ~$1.5M in deferred capital improvements. The West End Business Community proposes a solution to the problem that includes stabilizing the SN financial needs, providing long-term management, and fulfilling the original purpose of the Golf Course to bring tourists to Cook County. The group is proposing resolving the SN financial problems through use of Payment In Lieu of Taxes (PILT) funds, One Percent Sales tax Funds and increasing the EDA Levy. They are also proposing that SN be managed by and leased to a to-be-created Non-Profit Corporation. Sivertson reported that the EDA voted at their June 8 Meeting to support these concepts.
Council had a healthy discussion about the EDA, the proposed concepts and what role or influence the City Council has in resolving the financial problems of SN. Mayor Hakes opened the discussion with comments that the EDA is a joint City and County effort with (2) struggling assets--Superior National Golf Course and the Cedar Grove Business Park. Council acknowledged the problems at Superior National and discussed the pros and cons of the proposed solution. Hakes also requested that in addition to resolving the problems at Superior National that the EDA give attention to the problems at the Business Development Park. The Council supports working with the County to resolve the problems at both the Golf Course and the Business Park. Council also expressed concerns that increasing funding to the EDA without addressing the management issues will not solve SN problems.
The EDA, supported by the West End Business Community, will make its presentation to the County Board on June 22.
City Council Meeting
Open Forum
Librarian Linda Chappelle reported that the Library Board sent a Request for Proposals (RFP) to 10 architectural firms for the Library Expansion Project. A Pre-proposal Conference is scheduled for June 18th at the Library for interested architects.
Consent Agenda
The Consent Agenda was approved with (1) minor correction.
Sawtooth Challenge Mountain Bike Race
Council unanimously approved the Street Permit for the Sawtooth Challenge Mountain Bike Race requested by the Superior Cycling Association. This event is scheduled for April 28, 2010 downtown Grand Marais.
Water Emergency and Conservation Plan
Council unanimously voted to adopt the Water Emergency and Conservation Plan for the City of Grand Marais as presented by Tom Nelson. The plan has already been approved by the MN DNR. Council noted points of interest within the plan. Water usage has actually decreased over the past 20 years although population has increased; this is likely due to community conservation efforts. The amount of water unaccounted for peaked in 2004 and has gone down fairly significantly over the past 3 years. The largest user of water by volume is the Water Treatment plant; the Grand Marais Pool is ranked as the 8th largest user.
Stormwater Projects Cost-Share Grant
Tristan Beaster, Cook County Soil and Water, asked Council to approve a Cost-Share Grant Agreement for ~$16,670 ($12,497 grant plus $4,165 cost-share) to be applied toward any of (3) projects to repair streets damaged in the June 6, 2008 storm. Projects that may benefit from these projects include 10th Avenue and 11th Avenue between First and Second Streets and Humphrey Circle; all streets are gravel. Property owners will also be asked to participate, perhaps by paying for new larger driveway culverts. Projects need to be completed by June 3, 2012 with construction anticipated in 2011. Council approved the request unanimously.
IRR Community Business Partnership Grant Annual Report
Council reviewed the Annual Report submitted to Iron Range Resources as required by our agreement with the State of Minnesota acting by and through its Office of the Commissioner of Iron Range Resources and Rehabilitation.
Other Items as Necessary
Mike Roth asked the Council to consider how to resolve overgrown lawns in the residential or commercial areas of Grand Marais. Council authorized Mike Roth to write a letter to the property owner in these instances and ask them to mow the grass.
Council & Staff Reports
Bill Lenz reported that year-to-date revenues are up at the Rec Park, Pool and Golf Course. He also reported that the Park Board has eliminated the $25 fee to apply for a Special Events permit and that the Park Board will absorb the ~$400 cost to move buoys for the Dragon Boat Festival. Lenz also noted that Grand Marais will be host to a 50' boat within the month.
Kay Costello reported on the Library Board Meeting. She also asked Bill Lenz for an update on the Joint City/County/School/Tribal Council meeting held last month.
Tim Kennedy reported that the Planning Commission is considering a request for a Home Occupation Conditional Use Permit from Ron Lund to have an Art Studio in his home. The Planning Commission requested further information from Lund.
Jan Sivertson reported that the Universiy of Minnesota Crookston met with the EDA Board regarding the marketing of the Cedar Grove Business Park. U of M Crookston noted that our Business Park faces unique challenges including small population for workforce and limited airport facilities.
Mike Roth reported that KGM is working on the road at the Business Park.
Sue Hakes reported that she had a very productive conversation with Bruce Leng, owner of the former Theatre Building downtown. Leng understands the potential for a safety issue at the building and will consider doing some work to the front side. Hakes agreed to provide Leng with information regarding the Store Front Loan program and possibility of receiving a grant if/when building is ever demolished. Hakes reported that Stan Linnell and Peter Hark of the DNR will be in Grand Marais to meet with the Council regarding the Safe Harbor and Marina on June 29. A possible tour of the waterfront will be included in the meeting. Hakes asked Roth if the YOUR SPEED IS SIGN had been ordered; Roth reported that it has been ordered and it should arrive soon. Lastly, Hakes requested that Council consider using orange Crosswalk Flags at (1) intersection as a beta test to see if they help pedestrians cross more safely by letting motorists know of their intentions. Hakes proposes that Council authorize her to work with Roth and Lenny Bloomquist of the Streets Department to provide flags and monitor their use. Council had questions about how the Public would be informed of the project. Hakes has a call in to the Transportation Planner at Salt Lake City Utah to see how their city built this program in 2000.
Mark Your Calendars
Wednesday, June 30 at 4:30 pm, City Council Meeting
Wednesday, July 14 at 3:30 pm, Worksession--Budget
Wednesday, July 14 at 4:30, City Council Meeting
Wednesday, July 28 at 4:30, City Council Meeting
Council Worksession on Economic Development Authority (EDA)
Yesterday, a small group of West End Business Owners, as well as members of the EDA Golf Course Subcommittee, gave a presentation to the full EDA Board at their regularly scheduled meeting. This is a very similar presentation to the one given to Hakes and Roth a couple of weeks ago. The purpose of today's worksession was for the full City Council to get updated on the state of the EDA, in particular Superior National Golf Course (SN)
Jan Sivertson and Mike Roth summarized for the Council, the presentation that was given to the EDA. The basic premise is that SN is losing money due to declining golf rounds caused by too little marketing and ~$1.5M in deferred capital improvements. The West End Business Community proposes a solution to the problem that includes stabilizing the SN financial needs, providing long-term management, and fulfilling the original purpose of the Golf Course to bring tourists to Cook County. The group is proposing resolving the SN financial problems through use of Payment In Lieu of Taxes (PILT) funds, One Percent Sales tax Funds and increasing the EDA Levy. They are also proposing that SN be managed by and leased to a to-be-created Non-Profit Corporation. Sivertson reported that the EDA voted at their June 8 Meeting to support these concepts.
Council had a healthy discussion about the EDA, the proposed concepts and what role or influence the City Council has in resolving the financial problems of SN. Mayor Hakes opened the discussion with comments that the EDA is a joint City and County effort with (2) struggling assets--Superior National Golf Course and the Cedar Grove Business Park. Council acknowledged the problems at Superior National and discussed the pros and cons of the proposed solution. Hakes also requested that in addition to resolving the problems at Superior National that the EDA give attention to the problems at the Business Development Park. The Council supports working with the County to resolve the problems at both the Golf Course and the Business Park. Council also expressed concerns that increasing funding to the EDA without addressing the management issues will not solve SN problems.
The EDA, supported by the West End Business Community, will make its presentation to the County Board on June 22.
City Council Meeting
Open Forum
Librarian Linda Chappelle reported that the Library Board sent a Request for Proposals (RFP) to 10 architectural firms for the Library Expansion Project. A Pre-proposal Conference is scheduled for June 18th at the Library for interested architects.
Consent Agenda
The Consent Agenda was approved with (1) minor correction.
Sawtooth Challenge Mountain Bike Race
Council unanimously approved the Street Permit for the Sawtooth Challenge Mountain Bike Race requested by the Superior Cycling Association. This event is scheduled for April 28, 2010 downtown Grand Marais.
Water Emergency and Conservation Plan
Council unanimously voted to adopt the Water Emergency and Conservation Plan for the City of Grand Marais as presented by Tom Nelson. The plan has already been approved by the MN DNR. Council noted points of interest within the plan. Water usage has actually decreased over the past 20 years although population has increased; this is likely due to community conservation efforts. The amount of water unaccounted for peaked in 2004 and has gone down fairly significantly over the past 3 years. The largest user of water by volume is the Water Treatment plant; the Grand Marais Pool is ranked as the 8th largest user.
Stormwater Projects Cost-Share Grant
Tristan Beaster, Cook County Soil and Water, asked Council to approve a Cost-Share Grant Agreement for ~$16,670 ($12,497 grant plus $4,165 cost-share) to be applied toward any of (3) projects to repair streets damaged in the June 6, 2008 storm. Projects that may benefit from these projects include 10th Avenue and 11th Avenue between First and Second Streets and Humphrey Circle; all streets are gravel. Property owners will also be asked to participate, perhaps by paying for new larger driveway culverts. Projects need to be completed by June 3, 2012 with construction anticipated in 2011. Council approved the request unanimously.
IRR Community Business Partnership Grant Annual Report
Council reviewed the Annual Report submitted to Iron Range Resources as required by our agreement with the State of Minnesota acting by and through its Office of the Commissioner of Iron Range Resources and Rehabilitation.
Other Items as Necessary
Mike Roth asked the Council to consider how to resolve overgrown lawns in the residential or commercial areas of Grand Marais. Council authorized Mike Roth to write a letter to the property owner in these instances and ask them to mow the grass.
Council & Staff Reports
Bill Lenz reported that year-to-date revenues are up at the Rec Park, Pool and Golf Course. He also reported that the Park Board has eliminated the $25 fee to apply for a Special Events permit and that the Park Board will absorb the ~$400 cost to move buoys for the Dragon Boat Festival. Lenz also noted that Grand Marais will be host to a 50' boat within the month.
Kay Costello reported on the Library Board Meeting. She also asked Bill Lenz for an update on the Joint City/County/School/Tribal Council meeting held last month.
Tim Kennedy reported that the Planning Commission is considering a request for a Home Occupation Conditional Use Permit from Ron Lund to have an Art Studio in his home. The Planning Commission requested further information from Lund.
Jan Sivertson reported that the Universiy of Minnesota Crookston met with the EDA Board regarding the marketing of the Cedar Grove Business Park. U of M Crookston noted that our Business Park faces unique challenges including small population for workforce and limited airport facilities.
Mike Roth reported that KGM is working on the road at the Business Park.
Sue Hakes reported that she had a very productive conversation with Bruce Leng, owner of the former Theatre Building downtown. Leng understands the potential for a safety issue at the building and will consider doing some work to the front side. Hakes agreed to provide Leng with information regarding the Store Front Loan program and possibility of receiving a grant if/when building is ever demolished. Hakes reported that Stan Linnell and Peter Hark of the DNR will be in Grand Marais to meet with the Council regarding the Safe Harbor and Marina on June 29. A possible tour of the waterfront will be included in the meeting. Hakes asked Roth if the YOUR SPEED IS SIGN had been ordered; Roth reported that it has been ordered and it should arrive soon. Lastly, Hakes requested that Council consider using orange Crosswalk Flags at (1) intersection as a beta test to see if they help pedestrians cross more safely by letting motorists know of their intentions. Hakes proposes that Council authorize her to work with Roth and Lenny Bloomquist of the Streets Department to provide flags and monitor their use. Council had questions about how the Public would be informed of the project. Hakes has a call in to the Transportation Planner at Salt Lake City Utah to see how their city built this program in 2000.
Mark Your Calendars
Wednesday, June 30 at 4:30 pm, City Council Meeting
Wednesday, July 14 at 3:30 pm, Worksession--Budget
Wednesday, July 14 at 4:30, City Council Meeting
Wednesday, July 28 at 4:30, City Council Meeting
Wednesday, May 12, 2010
City Council Meeting Notes
Mayor Hakes, Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's City Council Meeting. Also present were Mike Roth, Kim Dunsmoor, Fire Chief Ben Silence and Attorney Chris Hood (via telephone).
Open Forum
Ron Lund presented a letter to the Council expressing his opposition to the Conditional Use Permit to operate a personal fitness training studio as a home based business requested by Kirsten van den Berg and Greg Nichols. Lund believes that although the business is worthy, it pushes the definition for home occupation and would create unwanted traffic in a residential neighborhood. Mr. Lund was invited by Council to stay for the meeting to hear the discussion on this matter.
Consent Agenda
Consent Agenda was approved with (2) additions to the Agenda: Dilapidated Buildings and Traffic Control on Highway 61.
Fire Chief Report
Fire Chief Ben Silence presented the Council with a proposed Firefighter Job Description and discussed the need for recruitment. Currently, there are 20 firefighters in the Grand Marais Volunteer Fire Department (GMVFD); the desired number is ~30. (6) First Responders will be joining the GMVFD. Silence would like to hire (5) more firefighters. Council approved the Job Description unamimously. Persons interested in becoming a volunteer firefighter are encouraged to contact Chief Silence or City Hall to fill out an application.
Planning Commission Report
Mayor Hakes recused herself from this discussion; she is the current landlord for Studio 61 owned by Greg Nichols and Kirsten van den Berg and has a vested interest in the outcome of the request. Council discussed Nichols and van den Berg's request for a Conditional Use Permit to operate a personal fitness training studio as a home based business at their property located in the R-1 District at 921 West First Street. This Planning Commission held a Public Hearing on May 5, 2010 on this matter and approved the request with conditions to limit signage and hours of operation. Council discussed this request at length, noting that a lot of public comment had been received, both pro and con, about this request. Ultimately, Council passed a motion to ask City Staff to prepare a Conditional Use Permit as requested but with the following Conditions: a) no outside employees, b) classes are limited to 3 hours/day, c) (3) off-street parking spaces must be available for clients, d) on-street parking is limited to (3), e) class size is limited to (8) students, f) classes are limited to between the hours of 6 AM and 7:30 PM, g) signage must conform to the Sign Ordinance and be no larger than 4 square feet in size. Council will consider the CUP at their next meeting on May 26.
Garden Club Request
Council unanimously approved the Garden Club's requst for $1000 for flowers and fertilizer. The Garden Club will plant the flowers in the street containers and ground beds downtown; the Park Department will water them.
Resolution of Participation in County Hazard Mitigation Planning
Council unanimously approved the resolution to formalize the City of Grand Marais' participation in the County Hazard mitigation plan. The City has been participating on the County Emergency Preparedness Committee.
Dilapidated Buildings
Mayor Hakes requested that this item be added to the agenda for discussion based on community feedback about Council's discussion regarding the former Theatre Building.
Hakes clarified that the Grand Marais Playhouse (GMPH) will be celebrating their 40th Anniversary this summer. As part of that celebration, GMATA Director Diane Brostrom suggested several months ago to GMPH Director Sue Hennessy that the Playhouse use the window space at the former Theatre Building to advertise creatively in their window. The idea was received positively by Hennessy and the property owner, making it a real win/win/win. The connection between the historic old Theatre and the current Playhouse could be meaningful and the location for advertising is perfect.
The issue of dilapidated buildings in Grand Marais is quite a separate issue. Council agreed that Public Safety is always an issue. Mike Roth and Attorney Chris Hood will discuss proper steps and options around this matter. Council also agreed it is important to treat property owners with respect.
Traffic Control on Highway 61
Mike Roth will order the "YOUR SPEED IS" sign to be placed next to the Speed Limit sign near the bottom of the hill on Highway 61 West. This sign, in combination with "Event Congestion Ahead" signs will be used this summer to slow traffic down during the busy summer months. These actions are part of an overall plan by the Council to improve pedestrian safety. In 2009 a crosswalk was added near the Dairy Queen and Pumphouse. Additional crosswalks are in the initial planning stages. And, Roth and Hakes will continue to work directly with Rob Ege of MN Dot to do some traffic/speed monitoring on Highway 61 to determine if changes to the Speed Limit are needed.
Council & Staff Reports
Mike Roth updated the Council on possible IRRB funding to do some preliminary design work on the Marina/Safe Harbor. Council voted unanimously to submit a request for $20K. Roth is also working with Dick Grabko to learn more about the potential for funding from the Great Lakes Initiative to do more in-depth design and engineering work for the Marina and Safe Harbor.
Kim Dunsmoor reported that the City's Annual Audit was completed today.
Bill Lenz reported that Community Garden has been dug and plans for planting are underway. He also reported that the Park Board has combined the various Camp Site waiting lists into (1) master list.
Jan Sivertson said she attended the North Shore Management Board meeting. The Board voted to sponsor a St. Paul based company in creating a plan for the North Shore that puts the environment first and will be used as a tool for planning and development.
Sue Hakes reported that she traveled to Two Harbors to attend the Northeast Service Cooperative (NESC) Informational Meeting to discuss their successfully funded broadband infrastructure project. The $43.5M Northeast Middle Mile Project will deploy a 915 mile fiber optic network to expand broadband services throughout Northeast MN, including Cook County. Funded 50/50 by grant and loan, the Middle Mile Project will connect critical services including health care, education, libraries, and county, state and emergency services in northeast Minnesota. NESC is also working with the Cook County Board and has submitted a proposal to provide fiber based broadband to ~6000 households in Cook County. If successful in winning this grant, the County Board may opt to cost-share with One Percent Sales Tax funds.
Mark Your Calendars
Wednesday, May 26 at 3:30 pm, City Council Budget Worksession II
Wednesday, May 26 at 4:30 pm, City Council Meeting
Thursday, May 27 at 4:00 pm, Joint City/County/School/Tribal Council Meeting in Grand Portage
Wednesday, June 9 at 4:30 pm, City Council Meeting
Wednesday, June 30 at 4:30 pm, City Council Meeting
Open Forum
Ron Lund presented a letter to the Council expressing his opposition to the Conditional Use Permit to operate a personal fitness training studio as a home based business requested by Kirsten van den Berg and Greg Nichols. Lund believes that although the business is worthy, it pushes the definition for home occupation and would create unwanted traffic in a residential neighborhood. Mr. Lund was invited by Council to stay for the meeting to hear the discussion on this matter.
Consent Agenda
Consent Agenda was approved with (2) additions to the Agenda: Dilapidated Buildings and Traffic Control on Highway 61.
Fire Chief Report
Fire Chief Ben Silence presented the Council with a proposed Firefighter Job Description and discussed the need for recruitment. Currently, there are 20 firefighters in the Grand Marais Volunteer Fire Department (GMVFD); the desired number is ~30. (6) First Responders will be joining the GMVFD. Silence would like to hire (5) more firefighters. Council approved the Job Description unamimously. Persons interested in becoming a volunteer firefighter are encouraged to contact Chief Silence or City Hall to fill out an application.
Planning Commission Report
Mayor Hakes recused herself from this discussion; she is the current landlord for Studio 61 owned by Greg Nichols and Kirsten van den Berg and has a vested interest in the outcome of the request. Council discussed Nichols and van den Berg's request for a Conditional Use Permit to operate a personal fitness training studio as a home based business at their property located in the R-1 District at 921 West First Street. This Planning Commission held a Public Hearing on May 5, 2010 on this matter and approved the request with conditions to limit signage and hours of operation. Council discussed this request at length, noting that a lot of public comment had been received, both pro and con, about this request. Ultimately, Council passed a motion to ask City Staff to prepare a Conditional Use Permit as requested but with the following Conditions: a) no outside employees, b) classes are limited to 3 hours/day, c) (3) off-street parking spaces must be available for clients, d) on-street parking is limited to (3), e) class size is limited to (8) students, f) classes are limited to between the hours of 6 AM and 7:30 PM, g) signage must conform to the Sign Ordinance and be no larger than 4 square feet in size. Council will consider the CUP at their next meeting on May 26.
Garden Club Request
Council unanimously approved the Garden Club's requst for $1000 for flowers and fertilizer. The Garden Club will plant the flowers in the street containers and ground beds downtown; the Park Department will water them.
Resolution of Participation in County Hazard Mitigation Planning
Council unanimously approved the resolution to formalize the City of Grand Marais' participation in the County Hazard mitigation plan. The City has been participating on the County Emergency Preparedness Committee.
Dilapidated Buildings
Mayor Hakes requested that this item be added to the agenda for discussion based on community feedback about Council's discussion regarding the former Theatre Building.
Hakes clarified that the Grand Marais Playhouse (GMPH) will be celebrating their 40th Anniversary this summer. As part of that celebration, GMATA Director Diane Brostrom suggested several months ago to GMPH Director Sue Hennessy that the Playhouse use the window space at the former Theatre Building to advertise creatively in their window. The idea was received positively by Hennessy and the property owner, making it a real win/win/win. The connection between the historic old Theatre and the current Playhouse could be meaningful and the location for advertising is perfect.
The issue of dilapidated buildings in Grand Marais is quite a separate issue. Council agreed that Public Safety is always an issue. Mike Roth and Attorney Chris Hood will discuss proper steps and options around this matter. Council also agreed it is important to treat property owners with respect.
Traffic Control on Highway 61
Mike Roth will order the "YOUR SPEED IS" sign to be placed next to the Speed Limit sign near the bottom of the hill on Highway 61 West. This sign, in combination with "Event Congestion Ahead" signs will be used this summer to slow traffic down during the busy summer months. These actions are part of an overall plan by the Council to improve pedestrian safety. In 2009 a crosswalk was added near the Dairy Queen and Pumphouse. Additional crosswalks are in the initial planning stages. And, Roth and Hakes will continue to work directly with Rob Ege of MN Dot to do some traffic/speed monitoring on Highway 61 to determine if changes to the Speed Limit are needed.
Council & Staff Reports
Mike Roth updated the Council on possible IRRB funding to do some preliminary design work on the Marina/Safe Harbor. Council voted unanimously to submit a request for $20K. Roth is also working with Dick Grabko to learn more about the potential for funding from the Great Lakes Initiative to do more in-depth design and engineering work for the Marina and Safe Harbor.
Kim Dunsmoor reported that the City's Annual Audit was completed today.
Bill Lenz reported that Community Garden has been dug and plans for planting are underway. He also reported that the Park Board has combined the various Camp Site waiting lists into (1) master list.
Jan Sivertson said she attended the North Shore Management Board meeting. The Board voted to sponsor a St. Paul based company in creating a plan for the North Shore that puts the environment first and will be used as a tool for planning and development.
Sue Hakes reported that she traveled to Two Harbors to attend the Northeast Service Cooperative (NESC) Informational Meeting to discuss their successfully funded broadband infrastructure project. The $43.5M Northeast Middle Mile Project will deploy a 915 mile fiber optic network to expand broadband services throughout Northeast MN, including Cook County. Funded 50/50 by grant and loan, the Middle Mile Project will connect critical services including health care, education, libraries, and county, state and emergency services in northeast Minnesota. NESC is also working with the Cook County Board and has submitted a proposal to provide fiber based broadband to ~6000 households in Cook County. If successful in winning this grant, the County Board may opt to cost-share with One Percent Sales Tax funds.
Mark Your Calendars
Wednesday, May 26 at 3:30 pm, City Council Budget Worksession II
Wednesday, May 26 at 4:30 pm, City Council Meeting
Thursday, May 27 at 4:00 pm, Joint City/County/School/Tribal Council Meeting in Grand Portage
Wednesday, June 9 at 4:30 pm, City Council Meeting
Wednesday, June 30 at 4:30 pm, City Council Meeting
Wednesday, April 28, 2010
Budget Worksession and City Council Meeting
Mayor Hakes, Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's Budget Worksession and City Council Meeting. Also in attendance were Finance Director Kim Dunsmoor and Attorney Chris Hood (via telephone). City Administrator Mike Roth was absent.Budget Worksession
Kim Dunsmoor provided the Council with an overview of Governor Pawlenty's supplemental budget bill which was signed into law on April 1, 2010. The State of MN has an immediate $1 Billion deficit which the State Legislature plans to address with $700 Million in cuts to Health & Human Services and K-12 Education. The Legislature also anticipates $400 Million increase in Federal funding for Medicaid. If these plans do not materialize as anticipated, further cuts to local governments could be made.
The impact of the State's Budget problems have already resulted in a $73,647 cut to the City of Grand Marais' Local Government Aid (LGA) funding for 2010. This month, the City learned that an additional unallotment has been made in the amount of $33,352, this time from the Market Value Homestead Credit (MVHC). The State Legislature has not finalized the entire $1 Billion Supplemental Budget Plan, so the exact amount of the City's unallotment won't be known until June 2010, but the situation certainly isn't likely to improve.
Council, led by Dunsmoor, reviewed the 2010 planned projects, equipment needs, expenditures, and fixed assets depreciation. It became clear very quickly that Council is not in position to approve new spending without a clear understanding of what will be given up to do it.
City Council Meeting
Open Forum
No member of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with no changes.
Sheriff's Fire Order
Council voted unanimously to approve Resolution Approving Fire Ban (Resolution 2010-02) as recommended by City Attorney Chris Hood and Cook County Sheriff Mark Falk. On April 22, 2010 Falk issued an Order prohibiting all campfires and recreational fires within Cook County, MN. Because Sheriff Falk's Order was more restrictive than the DNR Commissioner's and Superior National Forest Supervisor's Order, Hood recommended that the Council adopt this Resolution to be 100% consistent with the County. Hood said he believes the Sheriff has the authority to issue fire permits for businesses and organizations on a case by case basis.
North House Folks School Building Permit
Council approved a building permit for North House Folk School to move and expand their Blacksmith Shop. The proposed building complies with City zoning requirements. Council approval is required to approve this permit as a condition of the lease between NHFS and the City of Grand Marais. Greg Wright has met with the Park Board about the project. Council approved this building permit by a vote of 4 - 0. Councilor Kay Costello recused herself from this vote as she is employed by North House.
Personnel
Council unanimously approved hiring Lee Hall as a part time liquor store clerk to replace Buffy Butz who has resigned her position.
Council & Staff Reports
Jan Sivertson reported that several downtown business owners have expressed safety concerns about the old Theatre Building on Wisconsin Avenue. Council will review current Ordinances regarding dilapidated buildings and consider options for this building and others.
Sue Hakes publicly thanked Grand Marais resident and business owner Jim Shinners for coordinating the downtown clean up in celebration of the 40th Annual Earth Day. Shinners reported that over 75 people participated in the clean-up activities (see photo above). Supporting the project were the Cook County News Herald and WTIP Community Radio, US Border Patrol, Forest Service, Church Groups, Girl Scouts, Chamber of Commerce, North House Folk School, Harbor Friends, the Grand Marais Business Council and motivated individuals!
Hakes reported that Commissioner Bob Fenwick asked her to confirm with the Council that they still support including the Pool and Softball Field in the proposed Community/Rec Center. Council confirmed.
Mark Your Calendars
Wednesday, May 12 at 4:30 pm, City Council Meeting
Wednesday, May 26 at 3:30 pm, Budget Meeting
Wednesday, May 26 at 4:30 pm, City Council Meeting
Thursday, May 27 at 4:00 pm, Joint City/County/School/Tribal Council Meeting at Location TBD
Wednesday, April 14, 2010
City Council Meeting
After a quick tour of City Hall, Mayor Hakes was pleased to introduce her father, Herb Hakes, to the City Council, City Staff and members of the Public in attendance.
Mayor Hakes then called the regularly scheduled Council Meeting to order. In attendance were Hakes, Councilors Costello, Kennedy, Lenz and Sivertson, City Administrator Mike Roth, Finance Director Kim Dunsmoor and City Attorney Chris Hood (via telephone).
Open Forum
No members of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with minor corrections.
Girl Scout Tree Planting Request
Council unanimously approved the request from the Girl Scouts of Cook County to plant a tree for the Detrick and Palmer families in memory of Dean Detrick. The Girl Scouts were represented by Arvis Thompson, Girl Scouts Northern Light Services Unit Chairperson. The tree will be planted in front of the Detrick Building.
Street Permits
Council unanimously approved Street Permits for both the Art Festival (July 10-11) and the Dragon Boat Festival (July 29 - August 1). Art Colony Director Amy Demmer made the request on behalf of the Art Colony for the Art Festival.
In an effort to better support Special Events being held in our City Parks, festivals and events will now be required to get a permit from the Park Board to use City Park property or resources. The City Council will continue to approve street use requests.
Cook County Soil & Water Stormwater Design Presentation
Tristan Beaster, Cook County Soil and Water, gave a very informational presentation on storm water design. Beaster overviewed the Planning and Design project that will be conducted during 2010 as part of a $36,000 Lake Superior Coastal Program Grant. Goals of the project are to direct storm water runoff, improve water quality and enhance streetscape landscaping.
North House Folk School (NHFS) Update
Greg Wright, Director of North House Folk School, made his Annual Report on NHFS to the Council. Wright was pleased to report that after a difficult financial year in 2009, enrollment for 2010 is up significantly over the past 2 years. Wright credits this early promise of a successful 2010 to improved marketing and dedicated staff.
Wright updated the Council on plans for building the new Blacksmith Shed. NHFS will be providing Council with a site plan and applying for a Building Permit requiring Council approval. Council required that NHFS continue to coordinate with the Park Board on their shared border, particularly regarding storm water runoff and pedestrian walkways.
Council unanimously approved formal request for extending the deadline for completion of the "North House Harbor-Side Commons Revitalization" project from Minnesota's Lake Superior Coastal Program Project Grant #306A-01-11. The City will request the new deadline for completion of the project to be May 31, 2012. Wright is very comfortable that this deadline will be achieved.
Council & Staff Reports
Jan Sivertson reported that in a highly unusual move, the MN Department of Employment and Economic Development (DEED) reinstated Cook County in the joint Lake/Cook County Small Cities Development Program grant for housing rehabilitation funds. The Council expressed their sincere gratitude to both Reed Erickson (State Program Administrative Director for DEED) and Nancy Grabko (EDA Housing Coordinator). This restored funding will enable Cook County to fund 10 home rehabilitation projects in the next 15 months.
Bill Lenz reported that the Park Board approved the Community Garden project and their Capital Improvement Plan. Priority Capital Improvement Projects include 1) paving the road running west from 8th Avenue West, 2) upgrading 10-20 sites to full hook-up, 3) improving the community's connection to the Park, 4) installing the solar hot water heater in the bath house funded by a grant, 5) Safe Harbor planning, 6) new Park Office. The Park officially opens May 1.
Kay Costell0 reported that the Library Board and Library Staff are working to solicit interested architects for the Library's proposed expansion project.
Mark Your Calendars
Wednesday 4/28 at 3:30 pm, Budget Worksession at City Hall
Wednesday 4/28 at 4:30 pm, City Council Meeting
Wednesday, 5/12 at 4:30 pm, City Council Meeting
Wednesday, 5/26 at 4:30 pm, City Council Meeting
Thursday, 5/27 at 4:00 pm Joint City/County/School/Tribal Council Meeting at location TBD
Mayor Hakes then called the regularly scheduled Council Meeting to order. In attendance were Hakes, Councilors Costello, Kennedy, Lenz and Sivertson, City Administrator Mike Roth, Finance Director Kim Dunsmoor and City Attorney Chris Hood (via telephone).
Open Forum
No members of the Public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with minor corrections.
Girl Scout Tree Planting Request
Council unanimously approved the request from the Girl Scouts of Cook County to plant a tree for the Detrick and Palmer families in memory of Dean Detrick. The Girl Scouts were represented by Arvis Thompson, Girl Scouts Northern Light Services Unit Chairperson. The tree will be planted in front of the Detrick Building.
Street Permits
Council unanimously approved Street Permits for both the Art Festival (July 10-11) and the Dragon Boat Festival (July 29 - August 1). Art Colony Director Amy Demmer made the request on behalf of the Art Colony for the Art Festival.
In an effort to better support Special Events being held in our City Parks, festivals and events will now be required to get a permit from the Park Board to use City Park property or resources. The City Council will continue to approve street use requests.
Cook County Soil & Water Stormwater Design Presentation
Tristan Beaster, Cook County Soil and Water, gave a very informational presentation on storm water design. Beaster overviewed the Planning and Design project that will be conducted during 2010 as part of a $36,000 Lake Superior Coastal Program Grant. Goals of the project are to direct storm water runoff, improve water quality and enhance streetscape landscaping.
North House Folk School (NHFS) Update
Greg Wright, Director of North House Folk School, made his Annual Report on NHFS to the Council. Wright was pleased to report that after a difficult financial year in 2009, enrollment for 2010 is up significantly over the past 2 years. Wright credits this early promise of a successful 2010 to improved marketing and dedicated staff.
Wright updated the Council on plans for building the new Blacksmith Shed. NHFS will be providing Council with a site plan and applying for a Building Permit requiring Council approval. Council required that NHFS continue to coordinate with the Park Board on their shared border, particularly regarding storm water runoff and pedestrian walkways.
Council unanimously approved formal request for extending the deadline for completion of the "North House Harbor-Side Commons Revitalization" project from Minnesota's Lake Superior Coastal Program Project Grant #306A-01-11. The City will request the new deadline for completion of the project to be May 31, 2012. Wright is very comfortable that this deadline will be achieved.
Council & Staff Reports
Jan Sivertson reported that in a highly unusual move, the MN Department of Employment and Economic Development (DEED) reinstated Cook County in the joint Lake/Cook County Small Cities Development Program grant for housing rehabilitation funds. The Council expressed their sincere gratitude to both Reed Erickson (State Program Administrative Director for DEED) and Nancy Grabko (EDA Housing Coordinator). This restored funding will enable Cook County to fund 10 home rehabilitation projects in the next 15 months.
Bill Lenz reported that the Park Board approved the Community Garden project and their Capital Improvement Plan. Priority Capital Improvement Projects include 1) paving the road running west from 8th Avenue West, 2) upgrading 10-20 sites to full hook-up, 3) improving the community's connection to the Park, 4) installing the solar hot water heater in the bath house funded by a grant, 5) Safe Harbor planning, 6) new Park Office. The Park officially opens May 1.
Kay Costell0 reported that the Library Board and Library Staff are working to solicit interested architects for the Library's proposed expansion project.
Mark Your Calendars
Wednesday 4/28 at 3:30 pm, Budget Worksession at City Hall
Wednesday 4/28 at 4:30 pm, City Council Meeting
Wednesday, 5/12 at 4:30 pm, City Council Meeting
Wednesday, 5/26 at 4:30 pm, City Council Meeting
Thursday, 5/27 at 4:00 pm Joint City/County/School/Tribal Council Meeting at location TBD
Wednesday, March 10, 2010
City Council Meeting
Mayor Hakes and Councilors Costello, Lenz and Sivertson were all present for today's City Council Meeting. Also in attendance were Mike Roth, Kim Dunsmoor and Attorney Chris Hood (via telephone). Councilor Tim Kennedy was absent.
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved.
Planning Commission
On March 3, 2010, the Planning Commission held a public hearing to consider an amendment regarding roof signs. No members of the public were present at the public hearing. After that hearing, the Planning Commission discussed and approved 4-0 the proposed amendment to modify the existing zoning ordinance to a) reduce the height a sign is allowed to project above the height of a building, b) limit the sign width, and c) restrict the location of the bottom of the sign. Roof Signs are currently allowed in the downtown districts by Conditional Use Permit.
Councilors Costello and Sivertson heard some concerns about Roof Signs in general. No feedback was received at City Hall.
Council voted 4-0 to support the First Reading of this Sign Ordinance Amendment.
Fund Transfers
Council approved a fund transfer of $35,000 to the Gunflint Hills Golf Course from the General Fund. Kim Dunsmoor noted that the Gunflint Hills Golf Course lost just $1500 in 2009, a marked improvement over 2008. Councilor Lenz raised the issue about whether or not the Gunflint Hills Golf Course should continue to be an Enterprise Fund; Council will revisit this during budget discussions later in 2010.
Council also approved a transfer of $56,206.31 from the 2008 Improvement Project to the General Fund. The 2008 Improvement Project came in under budget by this amount.
Council & Staff Reports
Mayor Hakes reported on several things:
1) Steve Schug of the Forest Service contacted Hakes to let the City of Grand Marais know that the USDA Forest Service and Superior National Forest will be host to the Boy Scouts of America's Order of the Arrow in June 2011. An estimated 500-600 scouts are scheduled to participate in this event. Hakes and the Council were excited to learn about this very positive coming event.
2) Hakes and Roth both attended this week's County Board meeting to learn more about the Broadband Project. It was confirmed that the County was not successful in their bid for a Federal Grant to bring Broadband to Cook County; the County was given general feedback that their business plan was lacking. The County will not be submitting an application for Phase II of the Federal Grant process. However, Arrowhead Electric Cooperative, in conjunction with Pulse Broadband, is working to apply for a grant from the Rural Utilities service. A new technology patented by Pulse Broadband uses fiber optic cable but enables the fiber infrastructure to be constructed for significantly less than what was proposed in the County's grant application. The County Board discussed supporting this effort at a level similar to what they intended to support their original project. It is unclear whether or not the County is able or willing to commit One Percent Sales Tax funds to this effort.
3) Hakes reported on her conversation this week with Stan Linnell of the DNR regarding the Joint Powers Agreement that the DNR and the City hope to enter into. A meeting of the DNR and the City is tentatively scheduled for May in Grand Marais to review the Park Master Plan, Boat Landing Project, and process for going forward. Certainly, funding for a Safe Harbor and Marina project is difficult at best.
4) Hakes updated the Council on the (2) EDA Workshop meetings attended by the City (Hakes, Kennedy, Roth), the County (Fenwick, Martinson) and the EDA (Litfin, Hall, Geretschlaeger). Much of the effort in these meetings has been spent trying to get clear about the finances of the EDA and Superior National Golf Course. It is clear that there is an immediate cash flow crisis, as well as mid-term problems (MPCA issues) and lack of a long term vision. Clearly neither the City or the County is willing to continue supporting the EDA in the long term without significant change, clear direction and accountability. All options for resolving the EDAs problems are being considered.
Bill Lenz reported that the Park Board continues to work on setting Capital Improvement priorities and a potential Community Garden.
Mark Your Calendar
Wednesday March 31 at 3:30 pm Worksession on Energy Efficiency Priorities/CCLEP
Wednesday March 31 at 4:30 pm City Council Meeting
Wednesday April 14 at 4:30 pm City Council Meeting
Wednesday April 28 at 3:30 pm Budget Worksession
Wednesday April 28 at 4:30 City Council Meeting
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved.
Planning Commission
On March 3, 2010, the Planning Commission held a public hearing to consider an amendment regarding roof signs. No members of the public were present at the public hearing. After that hearing, the Planning Commission discussed and approved 4-0 the proposed amendment to modify the existing zoning ordinance to a) reduce the height a sign is allowed to project above the height of a building, b) limit the sign width, and c) restrict the location of the bottom of the sign. Roof Signs are currently allowed in the downtown districts by Conditional Use Permit.
Councilors Costello and Sivertson heard some concerns about Roof Signs in general. No feedback was received at City Hall.
Council voted 4-0 to support the First Reading of this Sign Ordinance Amendment.
Fund Transfers
Council approved a fund transfer of $35,000 to the Gunflint Hills Golf Course from the General Fund. Kim Dunsmoor noted that the Gunflint Hills Golf Course lost just $1500 in 2009, a marked improvement over 2008. Councilor Lenz raised the issue about whether or not the Gunflint Hills Golf Course should continue to be an Enterprise Fund; Council will revisit this during budget discussions later in 2010.
Council also approved a transfer of $56,206.31 from the 2008 Improvement Project to the General Fund. The 2008 Improvement Project came in under budget by this amount.
Council & Staff Reports
Mayor Hakes reported on several things:
1) Steve Schug of the Forest Service contacted Hakes to let the City of Grand Marais know that the USDA Forest Service and Superior National Forest will be host to the Boy Scouts of America's Order of the Arrow in June 2011. An estimated 500-600 scouts are scheduled to participate in this event. Hakes and the Council were excited to learn about this very positive coming event.
2) Hakes and Roth both attended this week's County Board meeting to learn more about the Broadband Project. It was confirmed that the County was not successful in their bid for a Federal Grant to bring Broadband to Cook County; the County was given general feedback that their business plan was lacking. The County will not be submitting an application for Phase II of the Federal Grant process. However, Arrowhead Electric Cooperative, in conjunction with Pulse Broadband, is working to apply for a grant from the Rural Utilities service. A new technology patented by Pulse Broadband uses fiber optic cable but enables the fiber infrastructure to be constructed for significantly less than what was proposed in the County's grant application. The County Board discussed supporting this effort at a level similar to what they intended to support their original project. It is unclear whether or not the County is able or willing to commit One Percent Sales Tax funds to this effort.
3) Hakes reported on her conversation this week with Stan Linnell of the DNR regarding the Joint Powers Agreement that the DNR and the City hope to enter into. A meeting of the DNR and the City is tentatively scheduled for May in Grand Marais to review the Park Master Plan, Boat Landing Project, and process for going forward. Certainly, funding for a Safe Harbor and Marina project is difficult at best.
4) Hakes updated the Council on the (2) EDA Workshop meetings attended by the City (Hakes, Kennedy, Roth), the County (Fenwick, Martinson) and the EDA (Litfin, Hall, Geretschlaeger). Much of the effort in these meetings has been spent trying to get clear about the finances of the EDA and Superior National Golf Course. It is clear that there is an immediate cash flow crisis, as well as mid-term problems (MPCA issues) and lack of a long term vision. Clearly neither the City or the County is willing to continue supporting the EDA in the long term without significant change, clear direction and accountability. All options for resolving the EDAs problems are being considered.
Bill Lenz reported that the Park Board continues to work on setting Capital Improvement priorities and a potential Community Garden.
Mark Your Calendar
Wednesday March 31 at 3:30 pm Worksession on Energy Efficiency Priorities/CCLEP
Wednesday March 31 at 4:30 pm City Council Meeting
Wednesday April 14 at 4:30 pm City Council Meeting
Wednesday April 28 at 3:30 pm Budget Worksession
Wednesday April 28 at 4:30 City Council Meeting
Wednesday, February 10, 2010
City Council Meeting and Open Meeting Law Review
Mayor Hakes and Councilors Costello, Kennedy,Lenz and Sivertson were all present for today's City Council Meeting. Also present were Mike Roth, Kim Dunsmoor and City Attorney Chris Hood (via telephone).
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with no changes.
Planning Commission Report
The Planning Commission has been discussing the regulations for roof signs. After exploring various factors in the design of roof signs, the Planning Commission has created draft ordinance amendment language for consideration. The Planning Commission will hold a public hearing to consider these amendments at their next meeting, March 3. The public is encouraged to attend.
Librarian I Job Description Review
City Staff and the Personnel Committee have completed a pay equity job review for the Librarian I position. Council unanimously approved the adjustment to the pay equity score.
Open Meeting Law Refresher
Supported by City Attorney Chris Hood, Mike Roth refreshed the City Council on the Open Meeting Law and how it applies. This training will be given to all City committees, boards, and other public bodies that must comply. In general, any time a public body meets, it must give advance notice and allow the public to attend. The Open Meeting Law protects the right of the public to be informed, allows the public to detect improper influence and gives the public a chance to provide input.
Council & Staff Reports
Bill Lenz reported that the Park Board has purchased (2) vacated moorings in the Grand Marais Harbor for $6K. He also reported that the Park Board is discussing repairs to the road in the Rec Park along 8th Avenue to the Sliding Hill. The Pool will be closed 3/1 thru 3/5 for annual cleaning & maintenance. And, Lenz happily announced that anybody over age 100 can use the Pool for free!!
Kay Costello reported that the Library Board met.
Tim Kennedy reported that the Planning Commission is looking at how development occurs within the City of Grand Marais on un-sewered lots to determine if any changes are needed.
Jan Sivertson reported on the EDA. Currently the EDA is struggling with cash flow and has asked the County for $100K. She also noted that there is a $40K deficit from 2009. There is not enough money to pay Director Matt Geretschlager at this time. The EDA Golf Course Committee has also gone before the County Board to request $25K for capital improvements to Superior National Golf Course.
Sue Hakes reported that she attended and enjoyed the Grand Marais Fire Department Annual Meeting and Dinner last week. Hakes asked Roth for an update on the Shoreline Motel sign repair/replacement. Roth reported that Mark Sandbo (General Manager of the Shoreline Motel) has hired a contractor to tear off the loose sheet metal from the sign. This work will be done this Friday or Monday of next week.
Mark Your Calendars
Wednesday, February 24 at 4:30 City Council Meeting at City Hall
Thursday, February 25 at 4:00 Joint City/County/School/Tribal Council Meeting at Courthouse
Wednesday, March 3, PUC Public Hearing on roof signs.
Wednesday, March 10 at 4:30 City Council Meeting at City Hall
Wednesday, March 31 at 4:30 City Council Meeting at City Hall
Open Forum
No member of the public opted to speak at the Open Forum.
Consent Agenda
The Consent Agenda was approved with no changes.
Planning Commission Report
The Planning Commission has been discussing the regulations for roof signs. After exploring various factors in the design of roof signs, the Planning Commission has created draft ordinance amendment language for consideration. The Planning Commission will hold a public hearing to consider these amendments at their next meeting, March 3. The public is encouraged to attend.
Librarian I Job Description Review
City Staff and the Personnel Committee have completed a pay equity job review for the Librarian I position. Council unanimously approved the adjustment to the pay equity score.
Open Meeting Law Refresher
Supported by City Attorney Chris Hood, Mike Roth refreshed the City Council on the Open Meeting Law and how it applies. This training will be given to all City committees, boards, and other public bodies that must comply. In general, any time a public body meets, it must give advance notice and allow the public to attend. The Open Meeting Law protects the right of the public to be informed, allows the public to detect improper influence and gives the public a chance to provide input.
Council & Staff Reports
Bill Lenz reported that the Park Board has purchased (2) vacated moorings in the Grand Marais Harbor for $6K. He also reported that the Park Board is discussing repairs to the road in the Rec Park along 8th Avenue to the Sliding Hill. The Pool will be closed 3/1 thru 3/5 for annual cleaning & maintenance. And, Lenz happily announced that anybody over age 100 can use the Pool for free!!
Kay Costello reported that the Library Board met.
Tim Kennedy reported that the Planning Commission is looking at how development occurs within the City of Grand Marais on un-sewered lots to determine if any changes are needed.
Jan Sivertson reported on the EDA. Currently the EDA is struggling with cash flow and has asked the County for $100K. She also noted that there is a $40K deficit from 2009. There is not enough money to pay Director Matt Geretschlager at this time. The EDA Golf Course Committee has also gone before the County Board to request $25K for capital improvements to Superior National Golf Course.
Sue Hakes reported that she attended and enjoyed the Grand Marais Fire Department Annual Meeting and Dinner last week. Hakes asked Roth for an update on the Shoreline Motel sign repair/replacement. Roth reported that Mark Sandbo (General Manager of the Shoreline Motel) has hired a contractor to tear off the loose sheet metal from the sign. This work will be done this Friday or Monday of next week.
Mark Your Calendars
Wednesday, February 24 at 4:30 City Council Meeting at City Hall
Thursday, February 25 at 4:00 Joint City/County/School/Tribal Council Meeting at Courthouse
Wednesday, March 3, PUC Public Hearing on roof signs.
Wednesday, March 10 at 4:30 City Council Meeting at City Hall
Wednesday, March 31 at 4:30 City Council Meeting at City Hall
Wednesday, November 11, 2009
Another Budget Worksession and City Council Meeting
Mayor Hakes and Councilors Costello, Lenz, Kennedy and Sivertson were all present for the Budget Worksession and City Council Meeting held Monday, November 9. Also present were Mike Roth, Kim Dunsmoor and Attorney Chris Hood. Present for the Worksession were Pat Hennessy, Mike Kunshier and Dave Tersteeg.
Budget Worksession
Pat Hennessy, Liquor Store Manager, gave an overview of Liquor Store Revenues and Expenses to date and the 2010 Budget. Liquor Store sales are up 3.8% through October. The Liquor Store is an important enterprise fund for the City of Grand Marais.
Mike Kunshier, Manager of Gunflint Hills Golf Courses, gave an overview of Revenues and Expenses to date and the 2010 Golf Course Budget. Also discussed were options for 2010 Course Rates. The Golf Course is an important asset to the City of Grand Marais drawing customers to the Rec Park Campground, as well as locals and tourists. Due to a nationwide decline over the past few years in golfing, the Golf Course has struggled and has shown losses. There was some discussion about whether to account for the Golf Course as an Enterprise Fund or change it to the General Fund.
City Council Meeting
Open Forum
Eric Humphrey and Jane Shinners, representing the Grand Marais Area Tourism Association (GMATA), reported several items of interest to the Council including 1) A major effort is underway to consolidate tourism marketing efforts throughout Cook County. GMATA, Gunflint Trail Association, Lutsen-Tofte Tourism Association, Grand Portage and the Cook County Events and Visitors Bureau are working together to form a 501(c)(3) umbrella organization. There will be (1) Director for the newly formed organization. GMATA will remain in its current location. The Chamber of Commerce will remain an independent entity. 2) A special Customer Service Training will be offered through Cook County Higher Ed on 12/16 or 12/17. 3) Local business owners raised nearly $6K for the North Shore Holiday downtown decorations. This will be matched with $5K from the City of Grand Marais.
Planning Commission Report
The Council unanimously approved Dale Speck's request for a variance from the requirement of a lot to have frontage on a public street. Council supported the Planning Commission's unanimous recommendation.
Liability Insurance Renewal
Paul Coe updated Council on the City's Liability Insurance renewal.
One Percent Sales Tax Recap and Next Steps
Grand Marais residents voted heavily in favor of the One Percent Sales Tax Referendum. GM East voted 61.8% YES and GM West voted 70% YES for an overall 66% in favor within the City of Grand Marais.
The Council acknowledged its pleasure in the success of the Referendum, which they had identified as its most important priority for 2009. Together and individually, the Council worked diligently with community members to pass this important tax. Jan Sivertson led the Committee to Pass the Referendum (thanks Jan!); Sue Hakes was also a member of that Committee. Councilors Costello and Kennedy were on the One Percent Committee that worked for nearly a year to to identify potential projects for Sales Tax Funding. All (5) City Councilors advocated for the Referendum publicly and particpated in the public process held throughout 2009.
Also in March 2009, Council identified building a swimming pool within the proposed Cook Community Center as a top priority. Council is ready to begin work in earnest to make this long-awaited dream become a reality. It is important to remember that a Community Center garnered the most support from residents of Cook County during the Public Process Phase of the Referendum Project. Hakes volunteered to participate as a member of the Community Center Committee which will meet this month.
Council discussed the next steps in working with the County to discuss the funding process and when funds will be available for the Community Center/Recreation Area and Library projects. Mayor Hakes drafted a letter to be presented by the full Council to the County Board asking for specific Community Center/Recreation Area funding. Councilor Costello requested the Library Project also be included in this request. Hakes will redraft the letter to include the Library.
Business Park Financing Update
Council voted to move forward in selling General Obligation bonds as planned to pay off the $1.6M debt incurred 3 years ago (January 2007) to pay for Business Park Infrastructure. If the EDA is successful in receiving any grant assistance fro the IRR as requested from Senator Tom Bakk, that money will be used to make the first bond payment.
Council & Staff Reports
Tim Kennedy reported that the Biomass Project proposal submitted in partnership with Ely did not receive Department of Energy grant funding.
Jan Sivertson gave a recap on the One Percent Sales Tax committee.
Bill Lenz prefers the Golf Course not be continued as an Enterprise Fund.
Sue Hakes reported that the DNR and City Staff are working together to find a resolution to the problems with City's Burn Pile. Hakes also reported that the DNR has renewed their effort to provide the City with a draft Joint Powers Agreement to be used as a roadmap for a Grand Marais Safe Harbor/Marina.
Mark Your Calendars
Wednesday Nov 18 at 4:30 PM City Council Meeting
Wednesday Nov 18 at 5:00 PM Noise Ordinance Public Hearing
Thursday Nov 19 a 4:00 PM Joint CCST Meeting at Courthouse
Wednesday Dec 9 3:30 PM Budget Worksession
Wednesday Dec 9 at 4:30 City Council Meeting
Wednesday Dec 30 4:30 City Council Meeting
Budget Worksession
Pat Hennessy, Liquor Store Manager, gave an overview of Liquor Store Revenues and Expenses to date and the 2010 Budget. Liquor Store sales are up 3.8% through October. The Liquor Store is an important enterprise fund for the City of Grand Marais.
Mike Kunshier, Manager of Gunflint Hills Golf Courses, gave an overview of Revenues and Expenses to date and the 2010 Golf Course Budget. Also discussed were options for 2010 Course Rates. The Golf Course is an important asset to the City of Grand Marais drawing customers to the Rec Park Campground, as well as locals and tourists. Due to a nationwide decline over the past few years in golfing, the Golf Course has struggled and has shown losses. There was some discussion about whether to account for the Golf Course as an Enterprise Fund or change it to the General Fund.
City Council Meeting
Open Forum
Eric Humphrey and Jane Shinners, representing the Grand Marais Area Tourism Association (GMATA), reported several items of interest to the Council including 1) A major effort is underway to consolidate tourism marketing efforts throughout Cook County. GMATA, Gunflint Trail Association, Lutsen-Tofte Tourism Association, Grand Portage and the Cook County Events and Visitors Bureau are working together to form a 501(c)(3) umbrella organization. There will be (1) Director for the newly formed organization. GMATA will remain in its current location. The Chamber of Commerce will remain an independent entity. 2) A special Customer Service Training will be offered through Cook County Higher Ed on 12/16 or 12/17. 3) Local business owners raised nearly $6K for the North Shore Holiday downtown decorations. This will be matched with $5K from the City of Grand Marais.
Planning Commission Report
The Council unanimously approved Dale Speck's request for a variance from the requirement of a lot to have frontage on a public street. Council supported the Planning Commission's unanimous recommendation.
Liability Insurance Renewal
Paul Coe updated Council on the City's Liability Insurance renewal.
One Percent Sales Tax Recap and Next Steps
Grand Marais residents voted heavily in favor of the One Percent Sales Tax Referendum. GM East voted 61.8% YES and GM West voted 70% YES for an overall 66% in favor within the City of Grand Marais.
The Council acknowledged its pleasure in the success of the Referendum, which they had identified as its most important priority for 2009. Together and individually, the Council worked diligently with community members to pass this important tax. Jan Sivertson led the Committee to Pass the Referendum (thanks Jan!); Sue Hakes was also a member of that Committee. Councilors Costello and Kennedy were on the One Percent Committee that worked for nearly a year to to identify potential projects for Sales Tax Funding. All (5) City Councilors advocated for the Referendum publicly and particpated in the public process held throughout 2009.
Also in March 2009, Council identified building a swimming pool within the proposed Cook Community Center as a top priority. Council is ready to begin work in earnest to make this long-awaited dream become a reality. It is important to remember that a Community Center garnered the most support from residents of Cook County during the Public Process Phase of the Referendum Project. Hakes volunteered to participate as a member of the Community Center Committee which will meet this month.
Council discussed the next steps in working with the County to discuss the funding process and when funds will be available for the Community Center/Recreation Area and Library projects. Mayor Hakes drafted a letter to be presented by the full Council to the County Board asking for specific Community Center/Recreation Area funding. Councilor Costello requested the Library Project also be included in this request. Hakes will redraft the letter to include the Library.
Business Park Financing Update
Council voted to move forward in selling General Obligation bonds as planned to pay off the $1.6M debt incurred 3 years ago (January 2007) to pay for Business Park Infrastructure. If the EDA is successful in receiving any grant assistance fro the IRR as requested from Senator Tom Bakk, that money will be used to make the first bond payment.
Council & Staff Reports
Tim Kennedy reported that the Biomass Project proposal submitted in partnership with Ely did not receive Department of Energy grant funding.
Jan Sivertson gave a recap on the One Percent Sales Tax committee.
Bill Lenz prefers the Golf Course not be continued as an Enterprise Fund.
Sue Hakes reported that the DNR and City Staff are working together to find a resolution to the problems with City's Burn Pile. Hakes also reported that the DNR has renewed their effort to provide the City with a draft Joint Powers Agreement to be used as a roadmap for a Grand Marais Safe Harbor/Marina.
Mark Your Calendars
Wednesday Nov 18 at 4:30 PM City Council Meeting
Wednesday Nov 18 at 5:00 PM Noise Ordinance Public Hearing
Thursday Nov 19 a 4:00 PM Joint CCST Meeting at Courthouse
Wednesday Dec 9 3:30 PM Budget Worksession
Wednesday Dec 9 at 4:30 City Council Meeting
Wednesday Dec 30 4:30 City Council Meeting
Wednesday, October 14, 2009
Bonding Worksession and City Council Meeting
Sue Hakes and all City Councilors were present for today's Worksession and City Council Meeting. Also in attendance were Mike Roth, Kim Dunsmoor and Carolyn Drude, Senior Financial Advisor/Executive VP of Ehlers & Associates.
Worksession to Re-finance EDA Infrastructure Debt
Just about 3 years ago (January 2007) the City of Grand Marais issued $1,630,000 General Obligation (G.O.) Temporary Improvements Bonds to provide financing for the Sewer, Water & Street infrastructure improvements in the EDA Business Park. The plan at that time was for the EDA to sell lots in the Business Park and repay the City $60,000 for each lot sold until the debt was repaid. Lot sales have not occurred as planned and the EDA is unable to repay this debt. This 3-year G.O. Temporary Improvement Bond is now due in January 2010 and the City is responsible for this payment.
The City Council once again met with Ehlers & Associates to discuss options for refinancing this Temporary Bond including the sale of 10, 15 or 20-year G.O. Improvement Bonds . Carolyn Drude of Ehers & Associates also offered for consideration a 20-year Build America Bond which the Council is considering. In general, Build America Bonds bear a higher interest rate, but the Federal government will pay 35% of the interest payment through an annual rebate reducing the cost to the City. Council requested time to consider more fully the Build America Bond and will meet again at 12:00 Noon on Friday to decide.
City Council Meeting
Open Forum
Nobody from the Public opted to address the Council at the Open Forum.
Variance Request
Council unanimously approved the request from Alyssa and Jonathan Hedstrom for a variance from the setback from residentially zoned property to construct an addition to the South and West side of their commercial building located in the H61 District.
EDA Business Park Discussion
Even though Council is working to refinance the $1.63M debt owed by the EDA on the Cedar Grove Business Park, they will continue to hold the EDA accountable for repayment. As agreed by the Council previously, Mayor Hakes wrote to the EDA on behalf of the City asking them to explore all options for this debt repayment. The City has also asked for a comprehensive marketing plan to sell lots in the Business Park. Jan Sivertson reported that the EDA has published a Request for Proposals soliciting bids from licensed real estate brokers to list, sell and market 31 lots in the Business Development Park.
Cairn Signs Maintenance Agreement
The City has agreed to provide the maintenance for the Cairn signs at the entrance to the City of Grand Marais and the Gunflint Trail. Details are being worked out between the City and the Arrowhead Regional Development Commission.
Noise Ordinance Public Hearing
A Public Hearing was promised and has been scheduled to allow the Public to check in with the Council regarding the Noise Ordinance that was established in 2009. The Public is encouraged to attend this Public Hearing at 5:00 on Wednesday November 18.
Council & Staff Reports
Mike Roth asked for Council to approve replacement of the Liquor Store awning that blew down in the storm. Council approved the purchase.
Tim Kennedy reported that the PUC has agreed to extend their contract with SMMPA through 2050. A presentation will be provided to Council for review and support. Kennedy also raised the issue of the Shoreline sign and the danger it caused during the recent windstorm. Council agreed that the City should send correspondence to the owner asking that the sign be removed or restored to a safe condition.
Jan Sivertson gave an update of the on-going efforts to pass the One Percent Sales Tax. Ballots will be mailed to all registered voters in the County on Friday October 16. Jan also asked each member of the Council if they supported the One Percent Tax. Each member of the Council shared their support for this proposed tax without hesitation. Sivertson also raised the need for more public restrooms downtown. And, Sivertson shared the CCEVB plans to make Cook County a December holiday destination. Council agreed to explore ways to support this effort including the possibilities of providing a large holiday tree in Harbor Park, lights and electricity.
Bill Lenz reported on the revenues for the Park Department including an increase in Pool, Campground and Marina revenues and a decrease in Golf Course Revenues, mostly due to weather. Lenz also reported that the Park Board voted to de-ice the docks at the Marina by moving water around them as opposed to removing the docks in the Fall and putting them back in the Spring. De-icing is less expensive than taking the docks in and out.
Kay Costello reported that the Library has begun their strategic planning and has (2) full day sessions planned.
Sue Hakes reported that she has also heard requests from both the Lions Club and GMATA for more public restrooms downtown. Hakes has encouraged these groups to come before the Council with their requests; Mike Roth confirmed they have asked to be on the agenda for October 28. Hakes also shared that several community members have asked for Community Garden Space and Council discussed various possibilities including the Business Park.
Meeting was recessed and will resume at Noon on Friday October 16, 2009.
Mark Your Calendars
Please note that there are several changes to the usual meeting schedule:
FRI October 16 at Noon City Council will resume Council Meeting to discuss Bonding options
WED October 28 at 4:30 City Council Meeting
MON November 9 at 3:30 Council Worksession to discuss Liquor Store & Golf Course Budgets
MON November 9 at 4:30 City Council Meeting
WED November 18 at 4:30 City Council Meeting (will authorize Bond Sale)
WED November 18 at 5:00 Noise Ordinance Public Hearing
THUR November 19 4:00 Joint City/County/School/Tribal Council Meeting at Courthouse
Worksession to Re-finance EDA Infrastructure Debt
Just about 3 years ago (January 2007) the City of Grand Marais issued $1,630,000 General Obligation (G.O.) Temporary Improvements Bonds to provide financing for the Sewer, Water & Street infrastructure improvements in the EDA Business Park. The plan at that time was for the EDA to sell lots in the Business Park and repay the City $60,000 for each lot sold until the debt was repaid. Lot sales have not occurred as planned and the EDA is unable to repay this debt. This 3-year G.O. Temporary Improvement Bond is now due in January 2010 and the City is responsible for this payment.
The City Council once again met with Ehlers & Associates to discuss options for refinancing this Temporary Bond including the sale of 10, 15 or 20-year G.O. Improvement Bonds . Carolyn Drude of Ehers & Associates also offered for consideration a 20-year Build America Bond which the Council is considering. In general, Build America Bonds bear a higher interest rate, but the Federal government will pay 35% of the interest payment through an annual rebate reducing the cost to the City. Council requested time to consider more fully the Build America Bond and will meet again at 12:00 Noon on Friday to decide.
City Council Meeting
Open Forum
Nobody from the Public opted to address the Council at the Open Forum.
Variance Request
Council unanimously approved the request from Alyssa and Jonathan Hedstrom for a variance from the setback from residentially zoned property to construct an addition to the South and West side of their commercial building located in the H61 District.
EDA Business Park Discussion
Even though Council is working to refinance the $1.63M debt owed by the EDA on the Cedar Grove Business Park, they will continue to hold the EDA accountable for repayment. As agreed by the Council previously, Mayor Hakes wrote to the EDA on behalf of the City asking them to explore all options for this debt repayment. The City has also asked for a comprehensive marketing plan to sell lots in the Business Park. Jan Sivertson reported that the EDA has published a Request for Proposals soliciting bids from licensed real estate brokers to list, sell and market 31 lots in the Business Development Park.
Cairn Signs Maintenance Agreement
The City has agreed to provide the maintenance for the Cairn signs at the entrance to the City of Grand Marais and the Gunflint Trail. Details are being worked out between the City and the Arrowhead Regional Development Commission.
Noise Ordinance Public Hearing
A Public Hearing was promised and has been scheduled to allow the Public to check in with the Council regarding the Noise Ordinance that was established in 2009. The Public is encouraged to attend this Public Hearing at 5:00 on Wednesday November 18.
Council & Staff Reports
Mike Roth asked for Council to approve replacement of the Liquor Store awning that blew down in the storm. Council approved the purchase.
Tim Kennedy reported that the PUC has agreed to extend their contract with SMMPA through 2050. A presentation will be provided to Council for review and support. Kennedy also raised the issue of the Shoreline sign and the danger it caused during the recent windstorm. Council agreed that the City should send correspondence to the owner asking that the sign be removed or restored to a safe condition.
Jan Sivertson gave an update of the on-going efforts to pass the One Percent Sales Tax. Ballots will be mailed to all registered voters in the County on Friday October 16. Jan also asked each member of the Council if they supported the One Percent Tax. Each member of the Council shared their support for this proposed tax without hesitation. Sivertson also raised the need for more public restrooms downtown. And, Sivertson shared the CCEVB plans to make Cook County a December holiday destination. Council agreed to explore ways to support this effort including the possibilities of providing a large holiday tree in Harbor Park, lights and electricity.
Bill Lenz reported on the revenues for the Park Department including an increase in Pool, Campground and Marina revenues and a decrease in Golf Course Revenues, mostly due to weather. Lenz also reported that the Park Board voted to de-ice the docks at the Marina by moving water around them as opposed to removing the docks in the Fall and putting them back in the Spring. De-icing is less expensive than taking the docks in and out.
Kay Costello reported that the Library has begun their strategic planning and has (2) full day sessions planned.
Sue Hakes reported that she has also heard requests from both the Lions Club and GMATA for more public restrooms downtown. Hakes has encouraged these groups to come before the Council with their requests; Mike Roth confirmed they have asked to be on the agenda for October 28. Hakes also shared that several community members have asked for Community Garden Space and Council discussed various possibilities including the Business Park.
Meeting was recessed and will resume at Noon on Friday October 16, 2009.
Mark Your Calendars
Please note that there are several changes to the usual meeting schedule:
FRI October 16 at Noon City Council will resume Council Meeting to discuss Bonding options
WED October 28 at 4:30 City Council Meeting
MON November 9 at 3:30 Council Worksession to discuss Liquor Store & Golf Course Budgets
MON November 9 at 4:30 City Council Meeting
WED November 18 at 4:30 City Council Meeting (will authorize Bond Sale)
WED November 18 at 5:00 Noise Ordinance Public Hearing
THUR November 19 4:00 Joint City/County/School/Tribal Council Meeting at Courthouse
Sunday, August 30, 2009
2010 City Budget, Temporary Bond Refinancing (EDA) and District Energy System Bonding Options
2010 City Budget Department Budget Meetings
Mayor Hakes, Councilors Kennedy and Sivertson, Mike Roth and Kim Dunsmoor met all of Friday morning on August 28 with City Department Heads to discuss 2010 Budget Requests.
Mayor Hakes, Councilors Kennedy and Sivertson, Mike Roth and Kim Dunsmoor met all of Friday morning on August 28 with City Department Heads to discuss 2010 Budget Requests.
- Lenny Bloomquist presented the Buildings, Streets & Roads proposed budget. The need for capital planning to eventually replace the Street Sweeper and Mini Dump Truck was discussed.
- Benny Silence presented the proposed budget for the Fire and Medical Services Departments. The need for capital planning to replace the Tanker was discussed.
- Dave Tersteeg presented the proposed budget for the Rec Park including the Recreation General Fund, Swimming Pool and Boat Harbor. A second meeting with Tersteeg to discuss both Expenditures and Revenues will be scheduled. The increasing cost to operate the Swimming Pool continues to be of serious concern.
The Council will set the preliminary levy for the City on September 9.
City Council and County Board Meet with Ehlers & Associates
The City Council, County Board, City Staff, EDA Director Matt Geretschlaeger and EDA Board Chair Mike Litfin met the afternoon of August 28 to discuss refinancing what has come to be known as the EDA Bond and also discuss options for financing a Biomass Facility.
Refinancing General Obligation Temporary Improvement Bonds
Just about 3 years ago (January 2007) the City of Grand Marais issued $1,630,000 General Obligation (G.O.) Temporary Improvements Bonds to provide financing for the Sewer, Water & Street infrastructure improvements in the EDA Business Park. The plan at that time was for the EDA to sell lots in the Business Park and repay the City $60,000 for each lot sold until the debt was repaid. Lot sales have not occurred as planned and the EDA is unable to repay the City.
This 3-year G.O. Temporary Improvement Bond is now due in January 2010 and the City is responsible for this payment. Ehlers & Associates has provided the City with options for refinancing this Temporary Bond including a 2nd G.O. Temporary Improvement Bond or a 15 or 20-year G.O. Improvement Bond. Although further information needs to be gathered before any final decision is made, the City is leaning toward the 20-year G.O. Improvement Bond which means an average annual debt service cost to the City of $125,000.
The City has again requested that the EDA establish a comprehensive plan for the Business Park focusing on lots sales. They have also asked the EDA to explore other options to repay the debt. In the meantime, the City is on the hook for repayment.
District Energy System Bonding Options
The City also requested that Ehlers & Associates provide information on bonding authority for a District Energy System, aka Biomass Facility. (See Mayor Minutes July 8 entry for a brief history of this project. )
Ehlers & Associates first noted that State Law gives the City primary authority for a District Energy System, but that the County may also operate a District Energy system within the City. They also clarified that financing options for the Biomass Facility assumed that no 1% Local Options Sales Tax funding would be available for this project.
Bonding options for a Biomass Facility include, but are not limited to:
- Utility Revenue Bonds--Ehlers & Associates have not sold Utility Revenue Bonds for a Biomass Facility, nor are they aware of any that have been sold for this purpose. However, they believe that with a strong enough business plan it is possible. They also noted that a more favorable interest rate could be achieved by backing the bond with the local electric utility revenues. A $6,000,000 bond at 6% over 20 years would result in an annual principal and interest payment of ~$523,100.
- General Obligation Improvement Bond--Ehlers & Associates did not recommend this type of bond, but noted that it could be used in combination with other types of funding.
A brief discussion of the Biomass Facility project ensued. Mayor Hakes was clear that a detailed and credible Business Plan--including a financial & cash flow analysis, debt repayment, risk analysis and technical analysis--must be done before she will support the creation of this new utility for the City.
Wednesday, August 26, 2009
Budget Worksession, City Council Meeting & Special Assessment Public Hearing
It was a busy afternoon at City Hall with a Budget Worksession, City Council Meeting and Special Assessment Public Hearing. Present for these meetings were Mayor Sue Hakes, Councilors Kay Costello, Tim Kennedy and Jan Sivertson. Councilor Bill Lenz was absent. Also present were Mike Roth, Kim Dunsmoor. Attorney Brandon Fitzsimmons of Flaherty & Hood participated in both the City Council Meeting and Special Assessment Public Hearing.
Budget Worksession
Council met to continue its work on the 2010 Budget by reviewing the City Hall General Fund Expenditures, Cable TV Fund and the Debt Service Fund. City department heads continue to prepare their 2010 budget requests and will meet with the Council Friday August 28 at 9 AM. The Preliminary Levy for the City will be set on September 9.
City Council Meeting
Open Forum
Nobody from the public spoke at the Open Forum.
Payments Approved
Council reviewed the Grand Marais Fire Relief Association's Lump Sum Pension Plan Report for Year 2009. Relief Association investments have gone down approximately 20% requiring the City of Grand Marais to make a contribution of $8529 in 2010.
Redstone Construction Pay Estimate #6 and (2) Minor Extra Work Orders were approved by the Council for the 2008 City of Grand Marais Street and Utility Project.
The Safety Management Program contract with Minnesota Municipal Utilities Association and the annual payment terms of $12,400 were approved.
One-Percent Local Option Sales Tax
Council discussed the current status of the 1% Local Option Sales Tax. Jan Sivertson reported that she has assembled a preliminary team to begin the work of educating the public about the Sales Tax. The team will include an advocate of each of the (7) proposed projects: Danna MacKenzie, Buck Benson, Diane Booth, Mark Sandbo, D.C. Olsen, Linda Chappell. The voter referendum is scheduled for November 3, 2009.
Council & Staff Reports
Councilors Jan Sivertson and Tim Kennedy reported on the EDA regarding the Cedar Grove Business Park. Currently the EDA is struggling to determine asking prices for the individual lots, recognizing that lots are different sizes with different topography and visibility and should be priced accordingly. The pressure is on to sell lots to repay the $1.63M bond due in January 2010. The EDA and the City are meeting with their bond counsel Friday to discuss options.
Mike Roth gave an update on the Rec Park Master Plan. The graphic designer is incorporating the wetland delineation into the Park Map. The Master Plan recommended by the Park Board will be delivered to the City Council in September. Mike Roth also acknowledged the new city entrance signs provided by the Scenic Byways organization.
Special Assessment Public Hearing at 5:00 PM
The Council held a Public Hearing for the Special Assessments for the improvements done on 1st, 2nd, 3rd, and 6th Avenues, as well as 4th Avenue between the Gunflint Trail and 11th Street. Approximately (10) residents expressed concerns, asked clarifying questions and offered constructive or positive feedback. The assessments for the 1-2-3-6 Avenue projects were adjusted downward due the subtraction of the cost for sidewalks on 1st Avenue. City Staff will be available to answer specific questions about individual property owner payments and possible deferment options for those who qualify. Council voted 4-0 to pass a resolution to adopt the proposed/adjusted assessment.
Mark Your Calendars
Thur August 27 4:00 PM Joint City/County/School/Tribe Meeting At City Hall
Fri August 28 9:30 AM City Budget Worksession
Fri August 28 1:00 PM Ehlers Bond Counsel Meeting (EDA and City)
Wed September 9 3:30 PM Worksession--Preliminary Levy
Wed Septmeber 9 4:30 PM City Council Meeting
Wed September 30 4:30 PM City Council Meeting
Budget Worksession
Council met to continue its work on the 2010 Budget by reviewing the City Hall General Fund Expenditures, Cable TV Fund and the Debt Service Fund. City department heads continue to prepare their 2010 budget requests and will meet with the Council Friday August 28 at 9 AM. The Preliminary Levy for the City will be set on September 9.
City Council Meeting
Open Forum
Nobody from the public spoke at the Open Forum.
Payments Approved
Council reviewed the Grand Marais Fire Relief Association's Lump Sum Pension Plan Report for Year 2009. Relief Association investments have gone down approximately 20% requiring the City of Grand Marais to make a contribution of $8529 in 2010.
Redstone Construction Pay Estimate #6 and (2) Minor Extra Work Orders were approved by the Council for the 2008 City of Grand Marais Street and Utility Project.
The Safety Management Program contract with Minnesota Municipal Utilities Association and the annual payment terms of $12,400 were approved.
One-Percent Local Option Sales Tax
Council discussed the current status of the 1% Local Option Sales Tax. Jan Sivertson reported that she has assembled a preliminary team to begin the work of educating the public about the Sales Tax. The team will include an advocate of each of the (7) proposed projects: Danna MacKenzie, Buck Benson, Diane Booth, Mark Sandbo, D.C. Olsen, Linda Chappell. The voter referendum is scheduled for November 3, 2009.
Council & Staff Reports
Councilors Jan Sivertson and Tim Kennedy reported on the EDA regarding the Cedar Grove Business Park. Currently the EDA is struggling to determine asking prices for the individual lots, recognizing that lots are different sizes with different topography and visibility and should be priced accordingly. The pressure is on to sell lots to repay the $1.63M bond due in January 2010. The EDA and the City are meeting with their bond counsel Friday to discuss options.
Mike Roth gave an update on the Rec Park Master Plan. The graphic designer is incorporating the wetland delineation into the Park Map. The Master Plan recommended by the Park Board will be delivered to the City Council in September. Mike Roth also acknowledged the new city entrance signs provided by the Scenic Byways organization.
Special Assessment Public Hearing at 5:00 PM
The Council held a Public Hearing for the Special Assessments for the improvements done on 1st, 2nd, 3rd, and 6th Avenues, as well as 4th Avenue between the Gunflint Trail and 11th Street. Approximately (10) residents expressed concerns, asked clarifying questions and offered constructive or positive feedback. The assessments for the 1-2-3-6 Avenue projects were adjusted downward due the subtraction of the cost for sidewalks on 1st Avenue. City Staff will be available to answer specific questions about individual property owner payments and possible deferment options for those who qualify. Council voted 4-0 to pass a resolution to adopt the proposed/adjusted assessment.
Mark Your Calendars
Thur August 27 4:00 PM Joint City/County/School/Tribe Meeting At City Hall
Fri August 28 9:30 AM City Budget Worksession
Fri August 28 1:00 PM Ehlers Bond Counsel Meeting (EDA and City)
Wed September 9 3:30 PM Worksession--Preliminary Levy
Wed Septmeber 9 4:30 PM City Council Meeting
Wed September 30 4:30 PM City Council Meeting
Wednesday, May 27, 2009
Capital Improvement Worksession and City Council Meeting
A full City Council was present for today's Capital Improvement Worksession and City Council Meeting. Tom Nelson, Dave Tersteeg and Hal Greenwood were also present for the worksession on Capital Improvements.
Capital Improvement Worksession
On March 2, 2009, the City Council identified the need for a plan to improve/replace City Buildings and City Infrastructure (water, sewer, electric, roads). The plan needs to set priorities and identify funding sources. Today's worksession was the first meeting to begin that planning process.
Approximately two dozen potential projects were identified and discussed in terms of importance, readiness, and how they might be funded. The Council agreed that it is important to identify projects that could be ready now should funding from any source become available. Priority will be given to projects that keep work within Cook County.
Mayor Hakes has sent a request to Congressman Oberstar regarding the potential for any future stimulus funding.
City Council Meeting
Several members of the Public were present at today's Council Meeting; nobody opted to speak at the Open Forum.
Permits Granted
- The Lions Club was granted a permit allowing their traditional Fisherman's Picnic raffle.
- The Lions Club was granted a permit for a fireworks display at Fisherman's Picnic.
- Dan Anderson was granted a permit to conduct Scenic Airplane Rides in the Harbor.
- The Chamber of Commerce was granted a permit for the Classic Car Show on June 13.
- The Chamber of Commerce was granted a permit for the 4th of July Parade.
Downtown Parking
Abuse of the 90-minute parking in the downtown district by business owners and their employees was brought to the attention of the Council. Short-term parking availability for customers is critical during the tourist season. In lieu of asking Sheriff Falk to issue tickets or tow violators, the Council opted to ask the Chamber of Commerce and the Grand Marais Business Council to discuss the problem within their respective organizations and with other business owners. The Council hopes that the business community will talk with each other and resolve the problem using common sense as opposed to law enforcement. Mayor Hakes sent the request via email.
Noise Ordinance
Council discussed the framework for a Grand Marais Noise Ordinance. Generally, the Noise Ordinance will allow music from 9 AM to Midnight with no differentiation between seasons or days of the week. Council agreed unanimously to hold a public hearing before adopting any change/newly created Noise Ordinance.
Contract for Animal Shelter Operation Services
The Agreement between the City of Grand Marais and the Animal Advocates of the Arrowhead was reviewed. Only minor changes were made to the contract to be signed by the parties.
Council & Staff Reports
Councilor Costello asked the Council to consider agenda items for the May 28 CCST (County/City/School Board/Tribal Council) meeting in Grand Portage. The 1% Sales Tax will be proposed as an agenda item.
Councilor Lenz reported on the most recent Park Master Planning Listening Session.
Councilor Kennedy discussed the MN DOT meeting held last week.
Councilor Sivertson reported on public comments she's heard regarding Biomass District Heating as a general concept.
Don Davison reported that law enforcement is preparing for increased group traffic on the North Shore.
Kim Dunsmoor requested Council approval for hiring Rhonda Hubbard part-time in the Rec Park. Council unanimously approved the request.
Mayor Hakes suggested Council meet with Sheriff Falk in the near future to discuss several issues including downtown parking, enforcement of the noise ordinance, efforts being made to slow traffic through town, possible change in speed limit west of town, etc. Hakes also reported on the May 26 County ATV Meeting. And, Hakes reported on the notification received by Grand Marais Motors regarding potential contract termination of their dealership; a letter requesting reversal of this decision was sent by Hakes to General Motors Corporation.
Mark Your Calendars
Thurs May 28 at 4:00 PM Joint CCST in Grand Portage
Wed June 10 at 3:30 PM Budget Worksession
Wed June 10 at 4:30 PM City Council Meeting
Wed June 24 at 4:30 PM City Council Meeting
Capital Improvement Worksession
On March 2, 2009, the City Council identified the need for a plan to improve/replace City Buildings and City Infrastructure (water, sewer, electric, roads). The plan needs to set priorities and identify funding sources. Today's worksession was the first meeting to begin that planning process.
Approximately two dozen potential projects were identified and discussed in terms of importance, readiness, and how they might be funded. The Council agreed that it is important to identify projects that could be ready now should funding from any source become available. Priority will be given to projects that keep work within Cook County.
Mayor Hakes has sent a request to Congressman Oberstar regarding the potential for any future stimulus funding.
City Council Meeting
Several members of the Public were present at today's Council Meeting; nobody opted to speak at the Open Forum.
Permits Granted
- The Lions Club was granted a permit allowing their traditional Fisherman's Picnic raffle.
- The Lions Club was granted a permit for a fireworks display at Fisherman's Picnic.
- Dan Anderson was granted a permit to conduct Scenic Airplane Rides in the Harbor.
- The Chamber of Commerce was granted a permit for the Classic Car Show on June 13.
- The Chamber of Commerce was granted a permit for the 4th of July Parade.
Downtown Parking
Abuse of the 90-minute parking in the downtown district by business owners and their employees was brought to the attention of the Council. Short-term parking availability for customers is critical during the tourist season. In lieu of asking Sheriff Falk to issue tickets or tow violators, the Council opted to ask the Chamber of Commerce and the Grand Marais Business Council to discuss the problem within their respective organizations and with other business owners. The Council hopes that the business community will talk with each other and resolve the problem using common sense as opposed to law enforcement. Mayor Hakes sent the request via email.
Noise Ordinance
Council discussed the framework for a Grand Marais Noise Ordinance. Generally, the Noise Ordinance will allow music from 9 AM to Midnight with no differentiation between seasons or days of the week. Council agreed unanimously to hold a public hearing before adopting any change/newly created Noise Ordinance.
Contract for Animal Shelter Operation Services
The Agreement between the City of Grand Marais and the Animal Advocates of the Arrowhead was reviewed. Only minor changes were made to the contract to be signed by the parties.
Council & Staff Reports
Councilor Costello asked the Council to consider agenda items for the May 28 CCST (County/City/School Board/Tribal Council) meeting in Grand Portage. The 1% Sales Tax will be proposed as an agenda item.
Councilor Lenz reported on the most recent Park Master Planning Listening Session.
Councilor Kennedy discussed the MN DOT meeting held last week.
Councilor Sivertson reported on public comments she's heard regarding Biomass District Heating as a general concept.
Don Davison reported that law enforcement is preparing for increased group traffic on the North Shore.
Kim Dunsmoor requested Council approval for hiring Rhonda Hubbard part-time in the Rec Park. Council unanimously approved the request.
Mayor Hakes suggested Council meet with Sheriff Falk in the near future to discuss several issues including downtown parking, enforcement of the noise ordinance, efforts being made to slow traffic through town, possible change in speed limit west of town, etc. Hakes also reported on the May 26 County ATV Meeting. And, Hakes reported on the notification received by Grand Marais Motors regarding potential contract termination of their dealership; a letter requesting reversal of this decision was sent by Hakes to General Motors Corporation.
Mark Your Calendars
Thurs May 28 at 4:00 PM Joint CCST in Grand Portage
Wed June 10 at 3:30 PM Budget Worksession
Wed June 10 at 4:30 PM City Council Meeting
Wed June 24 at 4:30 PM City Council Meeting
Tuesday, May 12, 2009
Another Sign of Spring
Gunflint Hills Golf Course Opens May 15
Get your golf clubs cleaned up and play this weekend at Gunflint Hills Golf Course. Season passes are available for just $299.
Call 387-9988 for tee times and information about both Women's and Men's League Play.
Get your golf clubs cleaned up and play this weekend at Gunflint Hills Golf Course. Season passes are available for just $299.
Call 387-9988 for tee times and information about both Women's and Men's League Play.
Friday, May 1, 2009
Wednesday, March 25, 2009
Worksession on Economic Development Authority and City Council Meeting Notes
Council Worksession on Economic Development Authority
Today's Council Worksession was held on the Cook County/Grand Marais Economic Development Authority. In attendance was the full City Council, EDA Director Matt Geretschlaeger, Bruce Martinson, Don Davison, Kim Dunsmoor.
The Council goals for this Worksession were to a) gather background information and enhance Council's understanding of the current state of the EDA, and b) provide strategic direction from the City to the EDA.
Below is a brief summary of the topics discussed:
1. The EDA Mission Statement needs review. Affordable Housing was not on the Mission Statement provided but has clearly been a major goal.
2. The EDA is currently in litigation with the MPCA at the Cedar Grove Business Park and with Northern Communities Land Trust.
3. Superior National Golf Course is owned and operated by the EDA and overseen by a Golf Course Subcommittee of Jim Hall, Mark Sandbo and Jan Sivertson.
4. A marketing strategy to sell lots in the Business Park is currently under development. EDA Director Matt Geretschlaeger and the Council agreed that this must be a priority. Lot sales will be used to pay off the bonds sold for the Business Park infrastructure.
5. The joint housing initiative between the Cook County/Grand Marais EDA and the Lake county HRA is going well. Nancy Grabko is the Housing Coordinator.
6. Newer economic development opportunities aren't getting the focus and attention needed due to the workload of items 2, 3, 4 above. New opportunities include: Events Pavillion business plan development unanimously approved by EDA Board, Multi-Facility Garage project, Cook County Local Energy Project business opportunities.
7. A discussion of workload and possible ways to distribute work to the EDA Board or other entities was discussed with no resolution.
8. The annual EDA Budget is approximately $140,000 which includes the joint housing initiative.
Economic Development---one process by which we can improve the social well-being of our residents in Grand Marais and in Cook County---is clearly a huge task. Determining how the Council can best support the EDA and Matt Geretschlaeger in this important work needs to be figured out.
City Council Meeting
Attendance at today's regularly scheduled Council Meeting included the full City Council, Mike Roth, Kim Dunsmoor and Don Davison. Nobody spoke at the Open Forum.
Agenda Items
Dave Tersteeg and Amber Clay gave an update on the Pool Pals fundraising efforts for an AquaClimb climbing wall for the municipal pool. With the recent County Recreation Fund donation of $10,000, the Pool Pals have raised $17,379 of $20,000 needed. Their request for the City to front the remaining $2,622 needed to purchase the AquaClimb was approved unanimously by the Council. Fundraising will continue; a pancake breakfast is planned. The AquaClimb should be installed and ready by the summer season.
The Council voted unanimously to approve the resolution for the $100,000 loan to the EDA for startup money for the Golf Course. The contingencies set previously by the Council for approving this loan have been met.
City Attorney Don Davison is exploring a City Diversion Program for minor offenses (misdemeanors and petty misdemeanors) committed within the City of Grand Marais. The Council basically agreed that there are potential benefits to the City and the Public through diversion programs. Council asked Davison to work with County Attorney Tim Scannell to ensure that any City Diversion program be consistent with the County Diversion program.
Councilor Reports
Bill Lenz gave notice of the 2nd Park Board Listening Session scheduled for Thursday 4/2/09 at 6:30 at the Community Center. The Public is strongly encouraged to attend and participate. Information on the Master Plan Process is available at the Library, Java Moose, City Hall, Park Office and on the website at http://www.grandmaraisrvparkandcampground.com/plan.html
Lenz also reported that the Park Board asked the City Council to request the EDA move forward on development of a Business Plan for the Events Pavillion concept.
Tim Kennedy gave an update on the 1% Sales Tax Committee meeting held last week with Consultant Michael Fischer. Language for the legislation request was approved by the Committee and forwarded to Tom Bakk's office.
Kennedy also reported that County Commissioners Bob Fenwick and Jim Johnson had a productive meeting with Amy Klobuchar and Jim Oberstar in Washington, DC regarding Broad Band funding for Cook County.
And, Kennedy reported on possible funding for a feasibility study on the Biomass District Heating project being explored by CCLEP.
Mark Your Calendars
Thur 4/2 6:30 Park Master Planning Listening Session
at the Community Center
Wed 4/8 3:30 Budget Worksession
Wed 4/8 4:30 City Council Meeting
Wed 4/8 5:00 Annexation Hearing
Wed 4/29 4:30 City Council Meeting
Today's Council Worksession was held on the Cook County/Grand Marais Economic Development Authority. In attendance was the full City Council, EDA Director Matt Geretschlaeger, Bruce Martinson, Don Davison, Kim Dunsmoor.
The Council goals for this Worksession were to a) gather background information and enhance Council's understanding of the current state of the EDA, and b) provide strategic direction from the City to the EDA.
Below is a brief summary of the topics discussed:
1. The EDA Mission Statement needs review. Affordable Housing was not on the Mission Statement provided but has clearly been a major goal.
2. The EDA is currently in litigation with the MPCA at the Cedar Grove Business Park and with Northern Communities Land Trust.
3. Superior National Golf Course is owned and operated by the EDA and overseen by a Golf Course Subcommittee of Jim Hall, Mark Sandbo and Jan Sivertson.
4. A marketing strategy to sell lots in the Business Park is currently under development. EDA Director Matt Geretschlaeger and the Council agreed that this must be a priority. Lot sales will be used to pay off the bonds sold for the Business Park infrastructure.
5. The joint housing initiative between the Cook County/Grand Marais EDA and the Lake county HRA is going well. Nancy Grabko is the Housing Coordinator.
6. Newer economic development opportunities aren't getting the focus and attention needed due to the workload of items 2, 3, 4 above. New opportunities include: Events Pavillion business plan development unanimously approved by EDA Board, Multi-Facility Garage project, Cook County Local Energy Project business opportunities.
7. A discussion of workload and possible ways to distribute work to the EDA Board or other entities was discussed with no resolution.
8. The annual EDA Budget is approximately $140,000 which includes the joint housing initiative.
Economic Development---one process by which we can improve the social well-being of our residents in Grand Marais and in Cook County---is clearly a huge task. Determining how the Council can best support the EDA and Matt Geretschlaeger in this important work needs to be figured out.
City Council Meeting
Attendance at today's regularly scheduled Council Meeting included the full City Council, Mike Roth, Kim Dunsmoor and Don Davison. Nobody spoke at the Open Forum.
Agenda Items
Dave Tersteeg and Amber Clay gave an update on the Pool Pals fundraising efforts for an AquaClimb climbing wall for the municipal pool. With the recent County Recreation Fund donation of $10,000, the Pool Pals have raised $17,379 of $20,000 needed. Their request for the City to front the remaining $2,622 needed to purchase the AquaClimb was approved unanimously by the Council. Fundraising will continue; a pancake breakfast is planned. The AquaClimb should be installed and ready by the summer season.
The Council voted unanimously to approve the resolution for the $100,000 loan to the EDA for startup money for the Golf Course. The contingencies set previously by the Council for approving this loan have been met.
City Attorney Don Davison is exploring a City Diversion Program for minor offenses (misdemeanors and petty misdemeanors) committed within the City of Grand Marais. The Council basically agreed that there are potential benefits to the City and the Public through diversion programs. Council asked Davison to work with County Attorney Tim Scannell to ensure that any City Diversion program be consistent with the County Diversion program.
Councilor Reports
Bill Lenz gave notice of the 2nd Park Board Listening Session scheduled for Thursday 4/2/09 at 6:30 at the Community Center. The Public is strongly encouraged to attend and participate. Information on the Master Plan Process is available at the Library, Java Moose, City Hall, Park Office and on the website at http://www.grandmaraisrvparkandcampground.com/plan.html
Lenz also reported that the Park Board asked the City Council to request the EDA move forward on development of a Business Plan for the Events Pavillion concept.
Tim Kennedy gave an update on the 1% Sales Tax Committee meeting held last week with Consultant Michael Fischer. Language for the legislation request was approved by the Committee and forwarded to Tom Bakk's office.
Kennedy also reported that County Commissioners Bob Fenwick and Jim Johnson had a productive meeting with Amy Klobuchar and Jim Oberstar in Washington, DC regarding Broad Band funding for Cook County.
And, Kennedy reported on possible funding for a feasibility study on the Biomass District Heating project being explored by CCLEP.
Mark Your Calendars
Thur 4/2 6:30 Park Master Planning Listening Session
at the Community Center
Wed 4/8 3:30 Budget Worksession
Wed 4/8 4:30 City Council Meeting
Wed 4/8 5:00 Annexation Hearing
Wed 4/29 4:30 City Council Meeting
Wednesday, March 11, 2009
Council Meeting Notes
The full Council attended today's regularly scheduled City Council Meeting.
Open Forum
John McClure spoke at the Open Forum expressing concerns about the City's Ordinance 2004-01 regarding attendance at City Board Meetings (i.e., Planning Commission, Park Board, etc.). He asked specifically about the date in which a board position becomes abandoned due to absenteeism and how that might impact previous recommendations made by that Board.
John McClure also suggested the City Council examine its contract with Law Enforcement as a possible cost savings for the City.
Agenda Items
A permit approving use of street and sidewalks was approved for the Violence Prevention Center's "Take Back the Night" March to be held as part of Sexual Assault Awareness Month. Scheduled for 7:30 - 9:00 PM on April, 2, the March will begin at Harbor Park and end at the Courthouse.
Harley and Shele Toftey requested a variance from the shoreline setback of Lake Superior to construct a new fish processing facility. The new facility will be 20' from the shoreline, replacing an older building that was just 10' from the shoreline. The Planning Commission recommended approval of this request at their last meeting. The City Council voted unanimously to approve the variance.
City Staff prepared and presented a 2008 attendance report for all City appointed board members still in their positions. Overall, board attendance is good. The Council discussed Ordinance 2004-01 and the need to clarify when a board position is officially abandoned. Don Davison will research this issue and advise the Council.
Craig Schulte and Jim Shinners were both unanimously appointed to the Planning Commission; these appointments fill the last (2) vacancies on this Board. Other members of the Planning Commission are Tim Kennedy, Sherri Carlson, and Carol Backlund.
Council unanimously approved hiring Bob Mattson on a part-time basis in the Property Maintenance Department. The City was fortunate to receive (7) qualified applicants for this position; Bob was awarded the job due to his extensive experience in the Property Maintenance Department.
Council discussed the proposed Worksession Agenda for Tuesday's meeting with the DNR on the Safe Harbor & Marina. This worksession is scheduled for March 17 from 9:00 AM to Noon in Council Chambers. The public is invited.
Councilor Lenz expressed concern about City and County support for a new animal shelter, particularly in light of pending budget cuts. Lenz will continue to work on establishing a cost estimate for this facility. And, although this project wasn't identified as a top City priority, it will remain on the list of possible joint City and County projects.
Councilors Bill Lenz and Jan Sivertson were appointed to the City/County Work Group to formalize the City/County agreement to partner in supporting the Pool.
Mark Your Calendars
Mar 17 9:00 AM Safe Harbor/Marina Meeting w/DNR
Mar 25 3:30 PM City Council Worksession--EDA Priorities
Mar 25 4:30 PM City Council Meeting
Apr 8 3:30 PM City Council Worksession--Budget
Apr 8 4:30 PM City Council Meeting
Apr 8 5:00 PM Annexation Hearing
Apr 29 4:30 City Council Meeting
Reminder--the Park Board is in the midst of their Master Planning Process. To learn more about this important work and how to participate go to: http://www.grandmaraisrvparkandcampground.com/plan.html
Open Forum
John McClure spoke at the Open Forum expressing concerns about the City's Ordinance 2004-01 regarding attendance at City Board Meetings (i.e., Planning Commission, Park Board, etc.). He asked specifically about the date in which a board position becomes abandoned due to absenteeism and how that might impact previous recommendations made by that Board.
John McClure also suggested the City Council examine its contract with Law Enforcement as a possible cost savings for the City.
Agenda Items
A permit approving use of street and sidewalks was approved for the Violence Prevention Center's "Take Back the Night" March to be held as part of Sexual Assault Awareness Month. Scheduled for 7:30 - 9:00 PM on April, 2, the March will begin at Harbor Park and end at the Courthouse.
Harley and Shele Toftey requested a variance from the shoreline setback of Lake Superior to construct a new fish processing facility. The new facility will be 20' from the shoreline, replacing an older building that was just 10' from the shoreline. The Planning Commission recommended approval of this request at their last meeting. The City Council voted unanimously to approve the variance.
City Staff prepared and presented a 2008 attendance report for all City appointed board members still in their positions. Overall, board attendance is good. The Council discussed Ordinance 2004-01 and the need to clarify when a board position is officially abandoned. Don Davison will research this issue and advise the Council.
Craig Schulte and Jim Shinners were both unanimously appointed to the Planning Commission; these appointments fill the last (2) vacancies on this Board. Other members of the Planning Commission are Tim Kennedy, Sherri Carlson, and Carol Backlund.
Council unanimously approved hiring Bob Mattson on a part-time basis in the Property Maintenance Department. The City was fortunate to receive (7) qualified applicants for this position; Bob was awarded the job due to his extensive experience in the Property Maintenance Department.
Council discussed the proposed Worksession Agenda for Tuesday's meeting with the DNR on the Safe Harbor & Marina. This worksession is scheduled for March 17 from 9:00 AM to Noon in Council Chambers. The public is invited.
Councilor Lenz expressed concern about City and County support for a new animal shelter, particularly in light of pending budget cuts. Lenz will continue to work on establishing a cost estimate for this facility. And, although this project wasn't identified as a top City priority, it will remain on the list of possible joint City and County projects.
Councilors Bill Lenz and Jan Sivertson were appointed to the City/County Work Group to formalize the City/County agreement to partner in supporting the Pool.
Mark Your Calendars
Mar 17 9:00 AM Safe Harbor/Marina Meeting w/DNR
Mar 25 3:30 PM City Council Worksession--EDA Priorities
Mar 25 4:30 PM City Council Meeting
Apr 8 3:30 PM City Council Worksession--Budget
Apr 8 4:30 PM City Council Meeting
Apr 8 5:00 PM Annexation Hearing
Apr 29 4:30 City Council Meeting
Reminder--the Park Board is in the midst of their Master Planning Process. To learn more about this important work and how to participate go to: http://www.grandmaraisrvparkandcampground.com/plan.html
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