Last City Council Meeting

Today's City Council Meeting was attended by Mayor Sue Hakes and Councilors Costello, Kennedy, Lenz and Sivertson.  Also present was Finance Director Kim Dunsmoor.  City Administrator Mike Roth and City Attorney Chris Hood were absent.

Open Forum
No member of the Public opted to speak at the Open Forum.

Consent Agenda
The Consent Agenda was approved with no changes.

2011 Legal Fees
Council unanimously approved a $5/hour increase in the hourly fees to be paid to Flaherty & Hood, the legal firm representing the City of Grand Marais.  This increase was to occur for the year 2010, but Flaherty & Hood postponed the fee increase until 2011 because of the significant cuts to the City's LGA (Local Government Aid).

2011 Mileage Reimbursement Rate
Council voted unanimously to accept the Internal Revenue Service 2011 Standard Mileage Rates to calculate the costs of operating an automobile for City Business.  The rate was increased by $.01 to $.51.

Council & Staff Reports
Kay Costello reported that she will attend the next (2) Library Board Meetings on her own behalf.  Kay's term as a City Councilor expires this term, but she is committed to making a seamless transition from her position on the Library Board to the new City appointee.
Bill Lenz reported that the roof on the Municipal Pool is complete.  The Pool will re-open Monday, January 3 for use in the hot tub, sauna and kiddie pool.  The main pool will take some time to warm up, but is anticipated to be ready to use mid-January. 

Mark Your Calendars
Wednesday, January 12 at 4:30 pm, City Council Meeting

City Council Meeting

Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's City Council Meeting.  Also in attendance were Park Manager Dave Tersteeg, Tina Hanson and Attorney Robert Scott filling in for Christopher Hood.  Absent were Mike Roth and Kim Dunsmoor.

Open Forum
(3) members of the Harbor Park Committee--Bette MacDonald, Jim Shinners and Richard Olson--addressed the Council during the Open Forum to ask the Council to consider the creation of a Public Arts Commission.  The purpose of such a commission would be to approve and site public art on city property.  Council agreed to discuss the idea of a Public Arts Commission at a future Council meeting.  The Harbor Park Committee went on record in opposition of the recently proposed memorial flag pole for Harbor Park.  Mayor Hakes reported that Park Johnson withdrew the request for a flag pole in memory of Dick Joynes at Harbor Park.

Christmas Parade Street Permit
Council unanimously approved the Chamber of Commerce permit request for their annual Christmas Parade to be held on November 23 from 5:30-6:30 pm.  The City is decorating downtown Grand Marais with decorations and lights.  Anybody interested in volunteering to decorate Harbor Park may meet at Harbor Park this Friday, November 12, at 9 AM to help.

Pool Repairs 
The Municipal Pool building sustained damage to the roof and walls during the wind and rainstorm on 10/27 and is closed until further notice.  The League of MN Cities insurance adjuster has been on site to assess the damage and authorize temporary repairs to prevent further damage.  The insurance adjuster, city staff and contractors met on Friday, 10/29; bids were solicited for replacement of the entire rubber roofing system and additional carpentry work on damaged walls.  Tersteeg presented bids for this work to Council for consideration.

After a lengthy discussion, Council agreed unanimously to repair the storm damage to the roof and walls.  The City's deductible is $10,000 and the repairs wll take approximately 1 month to complete.  Mayor Hakes and Park Board Member Robin DuChien both received several phone calls from the public in support of repairing the pool.

Council agreed to recess today's Council meeting and reconvene Friday, November 12, at 1 PM to select a contractor to do the repair work.

Rezone Request
Council supported the unanimous recommendation of the Planning Commission with a 1st reading of the Ordinance to rezone Lots 3-17, Block 26 Harbor Addition from C/I Commercial Industrial to MU Commercial-Residential Mixed Use zoning.  Among other findings, it was determined that the C/I zoning was not appropriate for this area, and the MU zoning will allow the current single family uses as well as low impact commercial uses.

Council & Staff Reports 
Bill Lenz reported that the Park Board is in the process of reviewing their rates for 2011.  He also reported that both Park and Golf revenues are up.  The 10/27 storm caused damage to the boat ramp at the City Marina, as well as damage in Boulder Park.
Kay Costello reported that the Library has selected DSGW Architectural firm for the Library expansion project.
Jan Sivertson reported that the EDA has created a board to manage the Superior National Golf Course.  She also noted that the EDA has paid back their loan to the County.  Sivertson solicited feedback from the Council about the direction they believe the EDA should take.
Tim Kennedy reported that he met with Safe Routes to School (SRTS) to discuss the drop off area at Great Expectations School.  He also worked with Kim Dunsmoor to intervivew candidates to lead the City/County Energy Plan.  And, Kennedy is part of the committee interviewing for a local coordinator to work on the biofuels project with Dovetail Partners. 
Sue Hakes shared that the 7th grade class from GES will be coming to City Hall next Monday for a tour and presentation on City government to be given by Hakes.  She also reported that the Community Center Steering Committee is making steady progress with ORB Management with a schedule to complete the Community Center by the end of 2012. 

Mark Your Calendars
Thursday, November 18 at 4:00 pm, Joint CCST Meeting at ISD 166
Tuesday, November 30 at 4:30 pm, City Council Meeting (note deviation from regular schedule)
Wednesday, December 8 at 4:30 pm, City Council Meeting
Thursday, December 8 at 6:00 pm, Budget Comment Meeting
Wednesday, December 29 at 4:30, City Council Meeting

City Council Meeting

Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's regularly scheduled City Council Meeting. Also present were City Administrator Mike Roth, Finance Director Kim Dunsmoor and Park Manager Dave Tersteeg. City Attorney Christopher Hood was in attendance via telephone.

Open Forum
Steve Schug of the US Forest Service gave the Council an overview of the coming Boy Scout's Order of the Arrow project. In June 2011, approximately 500-700 Boys Scouts and their leadership will be coming to Grand Marais to voluntarily work several projects including improvements to the Superior Hiking Trail, building a single track bike trail in the Pincushion and Tofte areas and improving campsites in the area of the Vegetable Lakes chain. This project is about mentoring young men and women in leadership and providing community service. Council agreed this will be a great event for Grand Marais and Cook County.

Consent Agenda
Council approved Consent Agenda with no changes.

Planning Commission Report
Council unanimously approved a request from Crystal Nelson for a conditional use permit to operate a quilting class as a home based business at her property located in the R-1 district.

Pool Boiler
Council considered the request from the Park Board to authorize funds for the replacement of the pool boiler at an estimated cost of between $15,000 and $20,000. The LPG central boiler that heats the pool building, domestic hot water, big pool and hot tub has developed cracks in 2 of 7 heat exchangers. Council tabled the issue until more information is provided regarding the cost of a used boiler, resale value and payback period.

IRR Renewable Energy Grant Agreement
The City of Grand Marais has been awarded a renewable Energy Grant from the Iron Range Resources Board to install a solar photovoltaic electrical system at the Gunflint Hills Golf Course.

Council & Staff Reports
Tim Kennedy reported that the Planning Commission is still considering the request to rezone the southern portions of 7th and 8th Avenues West in Grand Marais from C/I to Mixed Use or R1.
Jan Sivertson reported that the EDA unanimously voted to create a 7-member Superior National Management Board. Details are to be worked out. Sivertson also reported on the North Shore Management Board where an overview of the Silver Bay Eco Business Park was given.
Kay Costell0 reported that the Library Board has selected an Architectural Firm to recommend to the County Board for the Library expansion.
Sue Hakes reported that the Garden Club called her to say they do not endorse the installation of a memorial Flag Pole in Harbor Park. Mike Roth reported that he received a phone call from the DNR in response to his inquiry about whether or not a flag pole could be installed. The DNR informed Roth that more details are required.

Mark Your Calendars
Wednesday, October 27 at 4:30 pm, City Council Meeting
Wednesday, November 10 at 4:30 pm, City Council Meeting
Thursday, November 18 at 4:00 pm, Joint City/County/School/Tribe Meeting
Wednesday, November 24 at 4:30, City Council Meeting (day before Thanksgiving)

City Council Meeting with Burn Pile Public Meeting

Mayor Hakes, Councilors Costello, Kennedy, and Sivertson were all present for today's Council Meeting with Burn Pile Public Meeting. Councilor Lenz was absent. Also present were City Administrator Mike Roth, Finance Director Kim Dunsmoor and Street Department Head Len Bloomquist.

City Council Meeting

Consent Agenda
The Consent Agenda was approved with a minor change.

Insurance Renewal
Paul Coe, Security State Insurance, presented the City's League of MN Cities Insurance Trust (LMCIT) renewal policy which includes the Liquor Liability renewal. Coe answered several questions after which the Council unanimously (4-0) approved this renewal premium at a cost of $67,105.

Park Board Application
Council received an application for the open seat on the Grand Marais Park Board. Council asked Mike Roth to invite the candidate to the next City Council meeting so they could meet her. The Park Board is currently a (7) member board, but has had some difficulty filling the open positions. Council anticipates further openings on this board effective January 1, 2011.

Council discussed briefly, the overall process for recruiting board members and asked Mike Roth to enhance the current application form to enable candidates to provide more detailed information to the Council.

Council & Staff Reports
Kay Costello reported that the Library Board was reviewing proposals from several architects for the Library addition and preparing to make a recommendation to the County Board.
Sue Hakes reported that the County Board agreed to begin negotiation with ORB Management for the job of Construction Manager on the Community Center project. ORB Management was recommended to the County by the Community Center Steering Committee; the County will lead these negotations.
Mike Roth shared good news that several Grand Marais businesses have made application for a Small Cities Grant effort to be led by Lake County. This funding is to be used for rehabilitation purposes.

Burn Pile Public Meeting
In recognition of both the negative effects and the popularity of the City's burn pile, the City Council invited the public to share their views and listen to those who have been affected positively or negatively by the burn pile as part of today's regularly scheduled Council Meeting. As noted in the City's September 8, 2010 press release:

The burn pile has been a topic of discussion for the Council and City staff since last October (2009). Smoke from the burning debris of a very full burn pile caused problems for both the Hospital and School. In response to the smoke complaints, the City has limited the size of the pile to what can burn in a single day. This has meant burning more often, including approximately seven times in 2010.

Many residents and contractors who use the pile have noticed the more frequent closing of the site as the City waits for optimal weather for burning. City staff consider moisture levels, current weather and forecast wind speed and direction before lighting the fire. "Even with the precautions we have taken, there is no guarantee that smoke will not cause problems with a burn pile this close to town," says City Administration Mike Roth".

Input was received from Cook County Hospital (Rory Smith) ISD 166 (Beth Schwarz) , Cook County (Fritz Sobanja and Jim Johnson), FireWise (Paul Nelson, Dick Parker) and the Forest Service (Patty Johnson). Written comments were also received from Hospital Administrator Diane Pearson, DNR Aaron Mielke and Mary Manning and an ISD 166 teacher. These groups (along with others) were specifically invited to give input at today's meeting, along with the general public.

The major problem identified from the school and hospital group was health related. Smoke from the burn pile has caused hazardous air quality conditions in both the hospital and the school causing illness to both patients and employees. The air handlers at the hospital cannot handle the smoke and it's extremely difficult to get rid of once it has infiltrated. This condition is unacceptable to both the hospital and school.

Both Aaron Mielke and Mary Manning, in their written responses, identified the problem of prohibitive materials dropped off in the burn pile. City Staff and others confirmed this as a difficult problem to police and manage. Burning prohibitive materials could result in the loss of the burn permit.

Approximately 12 members of the general public shared their views on the burn pile. Written comments from the public were also received. Overwhelmingly, the general public comments were received from individual users of the burn pile that see great benefit in this service.

After approximately 60 minutes, the meeting was closed to further public input. At this time, Council discussed the problem further and concluded the following:

1) Better signage at the site is necessary so that prohibitive materials and penalties for illegal dumping is made very clear. The City will make the change in signage.
2) Smoke from the burn pile is causing unacceptable health hazards at the hospital and school. This, combined with the fact that the burn pile area is shared with the runaway truck ramp, makes the current site for the burn pile unsuitable. Council agreed to explore relocating the burn pile in another location. Recognizing the value of the burn pile to the public, the City hopes that it could be re-located within a reasonable distance from Grand Marais. Because there is no obvious acceptable site within the City of Grand Marais, the Council will ask the County for suggested alternate sites. Mike Roth will draft a letter to the County Board which will be presented by the City at a future County Board meeting.

Mark Your Calendars
Wed, October 13 at 4:30 pm, City Council Meeting
Wed, October 27 at 4:30 pm, City Council Meeting

Setting the Preliminary Levy and City Council Meeting

Present for today's Budget and City Council Meetings were Mayor Hakes, Councilors Costello, Kennedy, Lenz and Sivertson. Also present were Mike Roth, Kim Dunsmoor and Attorney Chris Hood (via telephone).

Budget Meeting
Council discussed the 2011 Budget for the City of Grand Marais and set the preliminary levy at 3%. The preliminary levy is a not-to-exeed; the final levy will be set in December. Setting the budget was difficult due to the uncertainty of Local Government Aid. The State has notified the City that we will receive $155,000 in LGA and $49,000 in Market Value Homestead Credit, but it is extremely unlikely that Grand Marais will received those amounts and could receive zero. The City will also be negotiating their union contract this Fall.

Council Meeting

Open Forum
No member of the Public opted to address the Council at the Open Forum.

Consent Agenda
The Consent Agenda was approved.

Planning Commission Report
Tim Kennedy and Mike Roth gave an overview of (2) issues discussed at the 9/1/2010 Planning Commission Meeting:

1) Stanley Poole and Nadine Maki are requesting a zoning amendment to change Lots 3-17 Block 26 in the Harbor Addition from C/I (Commercial Industrial) to MU (Commercial/Residential Mixed Use). Approximately 15 residents attended the public hearing regarding this request, many with questions and comments. The Planning Commission is considering expanding the area for potential rezoning and will hold a new public hearing on October 6.

2) The Planning Commission considered several options to address the recent MN Supreme Court decision regarding variances : a) creating a new setback standards for property line setbacks, b) create an expansion permit similar to the previous variance process, and c) work with the League of MN Cities to seek legislative change. Creating new setback standards is a lengthy process with unintended consequences. Attorney Chris Hood informed Council that using an expansion permit is not consistent with the new State Law. So, the Planning Commission is leaning toward Option C to seek legislative change; the downside of this option is that it will take months or longer. Council instructed Mike Roth to write a letter to the League of MN Cities.

2010 Liquor Permit Renewals
Council approved the Liquor License renewals pending receipt of fee payment, Insurance Certificates, successful background checks, and no delinquences in local taxes or service payments. Once this is confirmed, the renewal forms will be sent to the State of MN.

Resolution 2010-12 Preliminary Levy
Council approved Resolution 2010-12 to set the prelininary levy which must be done prior to September 15 annually. This prelininary levy number is reported to the State and used by the County Auditor to prepare parcel specific tax notices. The City may not adopt a final levy greater than the prelininary levy. The final levy will be decided in December.

EECBG Lighting Retrofit Contract Approval
Council approved the grant agreement with the State for our Lighting Retrofit Project. Lighting fixtures will be replaced in City Hall, the Water Treatment Plant, the Waste Water Treatment Plant and the Park Building to increase lighting efficiency.

Burn Pile
Council discussed the agenda for the Public Meeting on September 29 at 5:00 pm on the Burn Pile. This Public Meeting will be posted next week. The Public is encouraged to attend and participate.

Council & Staff Reports
Kay Costello reported that the proposed Library expansion project is moving forward. The Library Board is reviewing proposals from several architectural firms and will be presenting their findings and suggestions to the City and the County Board.
Bill Lenz reported on the Rec Park income through August. The Campground is up $22k, while the pool and marina are each down ~$1300. Lenz also reminded the Council that WTIP Radio Waves is scheduled for this weekend in the Rec Park and promises to be a lot of fun.
Tim Kennedy reported that the Biomass Grant for a feasibility study continues to move forward with the LCCMR; Cook County is working with Ely on this $150k effort. Additional funding is being sought from the County Board for ~$113,000. Kennedy reported that the County is considering possible sources for this funding to be 1% Sales Tax funds and Forest Resource funds.
Jan Sivertson reported that the North Shore Management Board will be holding its annual meeting in Grand Marais on 9/30/2010.
Mike Roth reported that the new crosswalk over Highway 61 at the base of the Old Gunflint Trail (5th Avenue) is complete. Roth also reported that Southern Minnesota Municipal Power Agency will be at City Hall tomorrow (Thursday 9/9/2010) for its annual meeting. Mayor Hakes will welcome SMMPA members.
Sue Hakes reported receiving a letter from the Mayor and Planning Commission Chair from Two Harbors requesting support in amending regulations prohibiting new off-premise advertising signs along the North Shore Scenic Drive.

Mark Your Calendars
Thurs, September 9 from 9-Noon, Joint County/City/EDA at Courthouse
Wed, September 29 at 4:30 pm, City Council Meeting
Wed, September 29 at 5:00 pm, Burn Pile Public Meeting
Wed, October 13 at 4:30 pm, City Council Meeting
Wed, October 27 at 4;30 pm, City Council Meeting

Budget Worksession and City Council Meeting

Mayor Hakes, Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's Budget Worksession and Council Meeting. Also present were Mike Roth and Kim Dunsmoor. City Attorney Chris Hood was present (via telephone) for the Council Meeting. Park Manager Dave Tersteeg, Assistant Manager Amber Clay and Fire Chief Ben Silence presented budget overviews to the Council.

Budget Worksession

Council reviewed Expenditures and Revenues for several departments in the General Fund including Council, City Clerk, Elections, Financial Administration, City Attorney, Planning & Zoning, Government Buildings, Law Enforcement, Fire, Medical Services, Animal Control, Highways Streets & Roads, Recreation, Swimming Pool, Boat Harbor, and City Parks.

Council must set the maximum levy for the City before September 14 and will do so at their next regularly scheduled Council Meeting on September 8, 2010. A final budget work session will be held just prior to that meeting. Setting the budget for 2011 is particularly challenging this year due to the uncertainty of Local Government Aid to cities and the pending contract negotiations with city employees.

City Council Meeting

Open Forum
No member of the public opted to address the Council during the Open Forum.

Consent Agenda
The Consent Agenda, including Meeting Minutes from both 7/28 and 8/11, was approved with no changes.

Harbor Park Flagpole Request
Gene Erickson addressed the Council with an offer to pay for a memorial flag pole in Harbor Park. This idea was born out of a group of friends exploring ways to remember their friend and local business owner, Dick Joynes. Erickson and friends have collected $1300 for a flag pole and memorial plaque to include the name of Joynes; the plaque would be large enough to memorialize others as a way to raise funds for the Park.

Because Harbor Park is part of a Conservation Easement and was funded in part by a DNR Natural Scenic Grant it is unknown whether or not a flagpole would be allowed. Council unanimously passed a motion for Mike Roth to contact the DNR to see if such a memorial would be allowed. Councilor Sivertson reminded the Council that there was an extensive public process that went into the design of Harbor Park that would also need to be considered carefully.

Mayor Hakes suggested (2) possible alternatives to Erickson for the memorial flagpole including Compass Park and the Coast Guard Station. Erickson ruled out the Coast Guard Station, but said Compass Park might be an acceptable alternative to Harbor Park.

All-Hazard Mitigation Plan Resolution of Adoption
Council adopted the 2010 Update of the Cook County All Hazard Mitigation Plan. Jim Wiinanen was present to answer questions. Wiinanen notified Council that there will be Workshop in November 2010 for elected officials to understand their roles in emergency situations.

EECBG Project Committee
Council passed a motion for Tim Kennedy and Mike Roth to represent the City and work with Cook County Local Energy Project, the County and other community stakeholders in working to develop an energy efficiency and renewable energy plan for Cook County and the City of Grand Marais. George Wilkes of CCLEP was present to answer questions about the grant and also to introduce Don Grant as the Energy Plan Coordinator.

Quick Variance Resolution
Council voted unanimously to deny the request for a variance to reduce the side yard setback from 10 to 5 feet for an addition to property owned by Dan and Linda Quick. Council findings were based on the recent MN Supreme Court ruling in the case of Krummenacher v. City of Minnetonka which tightly restricts the reasonable use of the "undue hardship" legal standard for granting or denying variance requests. Landowners seeking a variance must now show that the property cannot be put to any reasonable use without the variance. Council expressed their regrets in not being able to grant the variance.

MMUA 2010-11 Safety Management Program Contract
Council voted unanimously to renew the Safety Management Program contract with Minnesota Municipal Utilities Association (MMUA). The City and MMUA have been successful in working together to develop a safety program that is both effective and affordable.

Economic Development Authority/Superior National Golf Course
Council discussed the Economic Development Authority's (EDA) recent recommendations regarding Superior National Golf Course to the County Board. The EDA's proposal includes management change at Superior National from the EDA to a non-profit organization, ownership change from the EDA to the County, $1,569,000 in One Percent Sales Tax funding, bond payment of $467,000 by the County and an additional $100,000/year to the County General Fund.

Hakes and Roth reported that at the August 24 County Budget Hearings, the EDA requested a supplementary levy of $119,470 from the County to enable the EDA to pay the general obligation bond debt incurred for the development of Cedar Grove Business Park.

(Background: Hakes and Roth attended the July 13 EDA Board Meeting to communicate the City's position to the EDA Board regarding the $1.6 million bond debt on the Cedar Grove Business Park. Representing the City of Grand Marais, Hakes expressed grave concern over the Cedar Grove Business Park debt and requested that the EDA Board include the bond payment in their budget and consider it in their levy request. Hakes requested the EDA resolve their existing debt obligation before creating any new obligations or debt.)

Council & Staff Reports
Kay Costell0 reported that the Library is in the process of reviewing architectural drawings for a proposed library expansion to be paid for with One Percent Sales Tax funds.
Bill Lenz requested Council review the existing lease agreement with East Bay Suites for (5) parking spaces for consistency with the terms of other leases, including Stone Harbor Wilderness. Council agreed lease agreements should be fair and equitable and authorized Mike Roth to discuss with EBS Manager Andrew Warren.
Mike Roth reported on the Coalition of Greater MN Cities Conference in Winona MN. Highlights of the conference included Candidate Forums for Governor and State Auditor.
Sue Hakes updated the Council on the progress being made by the Community Center Steering Committee. The Committee is interviewing potential Construction Managers for the proposed project to be funded by One Percent Sales Tax funding.

Mark Your Calendars
Thurs, August 26 at 4 pm, Joint City/County/School/Tribal Council Meeting at City hall
Wed, September 8 at 3:30 pm, Budget Worksession
Wed, September 8 at 4:30 pm, City Council Meeting
Wed, September 29 at 4:30 pm, City Council Meeting

Budget Worksession and City Council Meeting

Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for both today's Budget Worksession and City Council Meeting. Also present for both were Mike Roth, Kim Dunsmoor and Chris Hood (via telephone). Lenny Bloomquist was present for the Council Meeting.

Budget Worksession
The Council continues to work on the 2011 Budget. Department Heads are working on individual budgets and will present to Council on August 25. Council reviewed (3) scenarios for the 2011 Budget with difference being the amount of State Aid received in the form of LGA and MVHC. Council assumes that State Aid will be reduced as the Governor and State Legislators work to resolve the $5-6 Billion State Deficit. The City and the City Workers Union will be negotiating a new contract this Fall. The Council will set its maximum levy on September 8, 2010.

City Council Meeting

Open Forum
No member of the Public opted to address the Council during Open Forum.

Approve Consent Agenda
Council approved Consent Agenda without Meeting Minutes. The July 28 Meeting Minutes were accidentally omitted from the Packet and will be reviewed for approval at the next Council Meeting.

Planning Commission Report

Variance Standards
The Minnesota Supreme Court recently issued a decision that changed the longstanding interpretation of the statutory standard for granting zoning variances. This Court ruling holds cities to a much stricter standard which considerably limits variance opportunities. Basically, the Supreme Court concluded that city authority to issue a variance is limited to those very rare cases where the property cannot be put to "a reasonable use" without the variance. And the Court stated that "unless and until the Legislature takes action to provide a more flexible variance standard for municipalities, we are constrained by the language of the statute to hold that a municipality does not have the authority to grant a variance unless the applicant can show that her property cannot be put to a reasonable use without the variance."

The Council voted unaninously to refer this change in the legal standard to the Planning Commission. Among other things, the Planning Commission will work to incorporate these changes into our City Code Section 19.20. Council also asked the Planning Commission to find a way for our City Code to allow the City greater flexibility in allowing "variance-like" approvals under the zoning code.

Quick Variance
Dan and Linda Quick requested a variance to construct a two-story addition to their existing single-family home located 5' within the required 10' side yard setback on their property zoned R-1. The City Council voted unanimously to deny this request based on their finding that the request did not pass the new legal standard (see above) as interpreted by the Supreme Court in Krummenacher v. City of Minnetonka, 2010 WL 2517702 (Minn. 2010). Council expressed their sincere regrets in having to make this decision.

Harbor Park Flagpole Request
Gene Erickson was on the agenda to discuss possible locations for a flagpole in memory Dick Joynes, but Gene did not attend today's meeting. Mayor Hakes discussed (2) sites to be considered for the memorial flag pole: Coast Guard Station and Compass Park. Hakes contacted Richard Fortunato of the USBP to see if replacing the current flag at the Coast Guard Station was feasible. Fortunato was receptive to the idea stating he would need to talk with Chief Hernandez, the Coast Guard and the Historical Society.

Stone Harbor Lease
Council discussed and modified a lease agreement for use of public property by Stone Harbor, LLC to locate a temporary rack for storage of kayaks between May 1 and November 1. The property to be leased is adjacent to property owned by Jack Stone of Stone Harbor Wilderness Supply Co located on the East Bay. Mayor Hakes noted that she received negative feedback about the proposed lease from (1) Grand Marais resident. She also referenced a call she received from Cathi Williams, co-owner of Bear Track Outfitter. Williams said that she also had an interest in leasing land for storing Bear Track Outfitter kayaks on the Harbor. Mayor Hakes expressed the importance of supporting local businesses, fairness, and the possibility of establishing a policy for leasing city owned property. After some discussion, Council voted unaninously to approve the lease and that other requests should be considered on a case by case basis.

Street Truck Purchase
Council unanimously approved the purchase of a much needed street truck including dump box, plow and sander. The City collects $18,000 annually to buy capital for the Street Department; the replacement schedule budgets $60,000 for the replacement of this truck. The quote for the new truck is $62,392.34. Delivery is anticipated in ~4 months.

Burn Pile Update
Council has received several complaints about poor air quality caused by the City's burn pile. Council is considering all options including closing the burn pile. A Public Hearing is being scheduled for September 29 to hear ideas, pros and cons from the Public before any decision is made.

Fire Department Grant
The Fire Department has received a grant for $1800 to offset the cost of 5 handheld radios totalling $3750. Council unanimously approved the grant agreement. Mike Roth acknowledged the initiative of volunteer fire department member Aaron Mielke in receiving this grant.

ECFE Request for Road Closing
Council approved a request from the ECFE to close the city street between the Community Center and the Fire Hall to accomodate a large equipment display on Saturday 8/21 of the County Fair.

Council & Staff Reports
Bill Lenz reported that both Golf Course and Rec Park revenues are up through July while Pool revenues are down and the Marina is even when compared to 2009. He also noted that WTIP will host their annual Radio Waves concert at the Sliding Hill September 9-10.

Sue Hakes forwarded a request from School Superintendent Beth Schwarz to present an overview of the School Referendum. Council will be present at the next Joint ISD166/City/County/Tribal Council meeting on August 26 to hear the presentation. Hakes also said Bruce Leng told Hakes he would like to meet with her and Mike Roth to discuss options for his Theatre Building in downtown Grand Marais.

Mark Your Calendars
Wed, August 25 at 4:30, City Council Meeting
Thur, August 26 at 4:00, Joint ISD166/City/County/Tribal Council Meeting at City Hall
Wed, September 8 at 3:30, Worksession on Budget
Wed, September 8 at 4:40, City Council Meeting
Wed, September 29 at 4:30, City Council Meeting
Wed, September 29 at 5:00, Tentative Public Hearing on City Burn Pile

City Council Meeting

Mayor Hakes and Councilors Costello, Kennedy and Sivertson, along with Mike Roth, Kim Dunsmoor and Chris Hood (via telephone) were all present for today's City Council Meeting. Also present was Grand Marais Volunteer Fire Chief Ben Silence. Councilor Bill Lenz was absent.

City Council Meeting

Open Forum
Jack Stone, Owner of Stone Harbor Wilderness Supply Company, asked Council to approve his request for seasonal kayak storage on the City-owned grassy area between the holding pond and stone beach east of his store. The kayaks would be stored on a rack specifically designed for this purpose and would be secured and insured by Stone Harbor Wilderness Supply. Council discussion of this request included zoning, approximate size of storage rack, location, specific use, liability, months of use, and termination of the request. No decision was made, but Council authorized Mike Roth and Chris Hood to draft a proposed lease for Council review at their next Council Meeting.

Consent Agenda
Consent agenda was approved with addition of Library Budget to today's Council Meeting.

Burbach Aquatics
(In 2005, the City of Grand Marais entered into an agreement with Burbach Aquatics for architectural services regarding repair, renovation or replacement of the Grand Marais Pool.) Council passed a motion to direct Mike Roth to contact the Cook County Board to request that the County use Burbach for the architectural services, including design and construction administration, related to the pool portion of the Community Center project, if the Comunity Center is to include a pool. Council also passed a motion authorizing Mike Roth and/or legal counsel to take all actions necessary to communicate with Burbach and/or other appropriate entities regarding the City's actions related to Cook County's proposed Community Center project.

Personnel Items
Council approved hiring James Daniel Ford as a new Paid-on-Call Firefighter. Council also approved hiring (2) part-time lifeguards.

Relief Association State Pension Cost Estimate
Council reviewed the Cost Analysis to estimate the on-going cost of joining the statewide volunteer firefighter retirement plan administered by PERA. Joining the statewide retirement plan was requested by the Grand Marais Volunteer Fire Department. After review of the costs, Council approved a resolution opting to join the voluntary statewide lump-sum volunteer firefighter retirement plan at the $1250 benefit level per year of service.

Library Budget
Council approved a .98% increase to the Library Budget which does not include any wage increases. The City will enter into contract negotiations in Fall 2010.

Council & Staff Reports
Jan Sivertson reported that the EDA received its Cost Benefit Analysis last week. Written reports are not yet available but have been requested.

Mark Your Calendars
Wednesday, August 11 at 3:30 pm, Budget Worksession
Wednesday, August 11 at 4:30 pm, City Council Meeting
Wednesday, August 25 at 4:30 pm, City Council Meeting

Worksession and City Council Meeting

Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson along with City Attorney Chris Hood (via phone), Mike Roth, and Kim Dunsmoor were all present for today's Worksession and Council Meeting. Also present for portions of the the Council Meeting were Tom Nelson and Linda Chappelle. EDA Board Member Mark Sandbo was present for the Worksession.

Council Worksession on Economic Development Authority (EDA)

Yesterday, a small group of West End Business Owners, as well as members of the EDA Golf Course Subcommittee, gave a presentation to the full EDA Board at their regularly scheduled meeting. This is a very similar presentation to the one given to Hakes and Roth a couple of weeks ago. The purpose of today's worksession was for the full City Council to get updated on the state of the EDA, in particular Superior National Golf Course (SN)

Jan Sivertson and Mike Roth summarized for the Council, the presentation that was given to the EDA. The basic premise is that SN is losing money due to declining golf rounds caused by too little marketing and ~$1.5M in deferred capital improvements. The West End Business Community proposes a solution to the problem that includes stabilizing the SN financial needs, providing long-term management, and fulfilling the original purpose of the Golf Course to bring tourists to Cook County. The group is proposing resolving the SN financial problems through use of Payment In Lieu of Taxes (PILT) funds, One Percent Sales tax Funds and increasing the EDA Levy. They are also proposing that SN be managed by and leased to a to-be-created Non-Profit Corporation. Sivertson reported that the EDA voted at their June 8 Meeting to support these concepts.

Council had a healthy discussion about the EDA, the proposed concepts and what role or influence the City Council has in resolving the financial problems of SN. Mayor Hakes opened the discussion with comments that the EDA is a joint City and County effort with (2) struggling assets--Superior National Golf Course and the Cedar Grove Business Park. Council acknowledged the problems at Superior National and discussed the pros and cons of the proposed solution. Hakes also requested that in addition to resolving the problems at Superior National that the EDA give attention to the problems at the Business Development Park. The Council supports working with the County to resolve the problems at both the Golf Course and the Business Park. Council also expressed concerns that increasing funding to the EDA without addressing the management issues will not solve SN problems.

The EDA, supported by the West End Business Community, will make its presentation to the County Board on June 22.

City Council Meeting

Open Forum
Librarian Linda Chappelle reported that the Library Board sent a Request for Proposals (RFP) to 10 architectural firms for the Library Expansion Project. A Pre-proposal Conference is scheduled for June 18th at the Library for interested architects.

Consent Agenda
The Consent Agenda was approved with (1) minor correction.

Sawtooth Challenge Mountain Bike Race
Council unanimously approved the Street Permit for the Sawtooth Challenge Mountain Bike Race requested by the Superior Cycling Association. This event is scheduled for April 28, 2010 downtown Grand Marais.

Water Emergency and Conservation Plan
Council unanimously voted to adopt the Water Emergency and Conservation Plan for the City of Grand Marais as presented by Tom Nelson. The plan has already been approved by the MN DNR. Council noted points of interest within the plan. Water usage has actually decreased over the past 20 years although population has increased; this is likely due to community conservation efforts. The amount of water unaccounted for peaked in 2004 and has gone down fairly significantly over the past 3 years. The largest user of water by volume is the Water Treatment plant; the Grand Marais Pool is ranked as the 8th largest user.

Stormwater Projects Cost-Share Grant
Tristan Beaster, Cook County Soil and Water, asked Council to approve a Cost-Share Grant Agreement for ~$16,670 ($12,497 grant plus $4,165 cost-share) to be applied toward any of (3) projects to repair streets damaged in the June 6, 2008 storm. Projects that may benefit from these projects include 10th Avenue and 11th Avenue between First and Second Streets and Humphrey Circle; all streets are gravel. Property owners will also be asked to participate, perhaps by paying for new larger driveway culverts. Projects need to be completed by June 3, 2012 with construction anticipated in 2011. Council approved the request unanimously.

IRR Community Business Partnership Grant Annual Report
Council reviewed the Annual Report submitted to Iron Range Resources as required by our agreement with the State of Minnesota acting by and through its Office of the Commissioner of Iron Range Resources and Rehabilitation.

Other Items as Necessary
Mike Roth asked the Council to consider how to resolve overgrown lawns in the residential or commercial areas of Grand Marais. Council authorized Mike Roth to write a letter to the property owner in these instances and ask them to mow the grass.

Council & Staff Reports

Bill Lenz reported that year-to-date revenues are up at the Rec Park, Pool and Golf Course. He also reported that the Park Board has eliminated the $25 fee to apply for a Special Events permit and that the Park Board will absorb the ~$400 cost to move buoys for the Dragon Boat Festival. Lenz also noted that Grand Marais will be host to a 50' boat within the month.

Kay Costello reported on the Library Board Meeting. She also asked Bill Lenz for an update on the Joint City/County/School/Tribal Council meeting held last month.

Tim Kennedy reported that the Planning Commission is considering a request for a Home Occupation Conditional Use Permit from Ron Lund to have an Art Studio in his home. The Planning Commission requested further information from Lund.

Jan Sivertson reported that the Universiy of Minnesota Crookston met with the EDA Board regarding the marketing of the Cedar Grove Business Park. U of M Crookston noted that our Business Park faces unique challenges including small population for workforce and limited airport facilities.

Mike Roth reported that KGM is working on the road at the Business Park.

Sue Hakes reported that she had a very productive conversation with Bruce Leng, owner of the former Theatre Building downtown. Leng understands the potential for a safety issue at the building and will consider doing some work to the front side. Hakes agreed to provide Leng with information regarding the Store Front Loan program and possibility of receiving a grant if/when building is ever demolished. Hakes reported that Stan Linnell and Peter Hark of the DNR will be in Grand Marais to meet with the Council regarding the Safe Harbor and Marina on June 29. A possible tour of the waterfront will be included in the meeting. Hakes asked Roth if the YOUR SPEED IS SIGN had been ordered; Roth reported that it has been ordered and it should arrive soon. Lastly, Hakes requested that Council consider using orange Crosswalk Flags at (1) intersection as a beta test to see if they help pedestrians cross more safely by letting motorists know of their intentions. Hakes proposes that Council authorize her to work with Roth and Lenny Bloomquist of the Streets Department to provide flags and monitor their use. Council had questions about how the Public would be informed of the project. Hakes has a call in to the Transportation Planner at Salt Lake City Utah to see how their city built this program in 2000.

Mark Your Calendars
Wednesday, June 30 at 4:30 pm, City Council Meeting
Wednesday, July 14 at 3:30 pm, Worksession--Budget
Wednesday, July 14 at 4:30, City Council Meeting
Wednesday, July 28 at 4:30, City Council Meeting

Budget Worksession and City Council Meeting Notes

Note: This update is for meetings held May 26, 2010.

Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for both the Budget Worksession and City Council Meetings. Also in attendance were Mike Roth, Kim Dunsmoor and Chris Hood (via telephone). Dave Teersteg was present for the Budget Meeting.

Budget Worksession
City Administrator Mike Roth gave an overview of recent activity regarding the State Budget and Year-To-Date Summary. Cuts to the City of Grand Marais 2010 Budget include a previous $73,647 reduction in Local Government Aid (LGA) and the recent $33,352 reduction in Market Value Homestead Credit (MVHC).

Council considered several options for addressing the $33,352 reduction in the City's budget and ultimately voted unanimously on the following: 1) Cut $9600 allocated for cable transfer, 2) Defer ~$20K of the $30K allocated for Rec Park Site upgrades, 3) Reduce $4000 reserved for Council Priorities.

City Council Meeting

Open Forum
No member of the Public opted to speak at the Open Forum.

Consent Agenda
The consent agenda was approved with minor corrections to the Meeting Minutes.

Chamber of Commerce
Permits were granted to the Chamber of Commerce for both the Annual Classic Car Show to be held June 12 and Fourth of July Parade on the evening of July 4.

Cook County Local Energy Project (CCLEP)
George Wilkes of CCLEP presented the modified Cook County/Grand Marais Energy Planning Program proposal to the City Council. Instead of separate County and City programs, the project has been submitted jointly at the request of the customer (MN Office of Energy Security EECBG) for a total of $50,000 of grant funding. If funded, the City and County will work with CCLEP to hire a contracted consultant to conduct a community-wide planning process to develop energy efficiency and renewable energy goals, policies, and implementation strategies. The City will cost-share with some labor.

Wilkes also requested a letter of support from the Council for their $262,160 proposal entitled "Supporting Community-Driven Sustainable Bioenergy Projects". The goals of this project are to develop and share information and tools that address key questions about the viability of community bioenergy systems. The Council voted 4-1 to provide the requested letter of support. Mayor Hakes voted against providing the letter stating she does not support asking for $262,160 for a project that has not been fully described or understood.

Planning Commission Report
Council approved Resolution to approve a Conditional Use Permit for Greg Nichols and Kirsten van den Berg to operate a fitness studio as a home occupation. Council voted 3-1 in favor of the Resolution with Costello opposed. Mayor Hakes abstained.

Hazardous Buildings
Prompted by public concerns brought forward about the condition of the former theatre building, Council asked Mike Roth and Attorney Chris Hood to present the various ways to address Nuisance/Hazardous Buildings within the City of Grand Marais. The range of options is wide and includes Local Ordinance City Code Chapter 22, State Law regarding Hazardous Buildings, Due Process, Improvement through Incentive, and Hazard By Repair Order. Public Safety was clearly the main concern of the Council. Mayor Hakes volunteered to contact the property owner to discuss the safety concern.

Grand Marais Playhouse Request (GMPH)
The GMPH requested $1500 in support of the Summer Internship program at the Playhouse. Due to budget constraints, Council regrets being unable to support this program.

Council & Staff Reports
Kim Dunsmoor reported that Fire Chief Ben Silence intends to hire (6) Firefighters.
Mike Roth reported that he and Mayor Hakes had been meeting with North House Folk School (NHFS) regarding plans to build the Green Building and any potential impact to the current lease. Just this week, NHFS informed Hakes and Roth that plans to move forward with the Green Building have been pushed out to 2011 or beyond.
Mayor Hakes reported that Jan Horak called with an idea improve pedestrian safety by providing orange crosswalk flags at busy intersections. Believing the idea has merit, Hakes is exploring the idea. Hakes also reported that she attended a Community Center Meeting with Bob Fenwick, Beth Schwarz, and Diane Booth. The majority of the meeting was spent determining who should be represented on the Community Center Steering Committee using the suggested members from the One Percent Committee for the C0mmunity Center as a guide. Hakes, along with Dave Teersteg and Bill Lenz will represent the City. Hakes reported that several business owners from the west end, along with (2) members of the EDA Golf Course Committee requested a meeting with Hakes and Roth to express their concerns about the condition of Superior National Golf Course. A Council Worksession will be scheduled to discuss ideas about resolving financial problems at both the Golf Course and the Business Park.

Mark Your Calendars
Wednesday, June 9 at 3:30 pm, Worksession to discuss EDA Golf Course/Business Park
Wednesday, June 9 at 4;30 pm, City Council Meeting
Wednesday, June 30, at 4:30 pm, City Council Meeting

Budget Worksession and City Council Meeting

Mayor Hakes, Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's Budget Worksession and City Council Meeting. Also in attendance were Finance Director Kim Dunsmoor and Attorney Chris Hood (via telephone). City Administrator Mike Roth was absent.

Budget Worksession

Kim Dunsmoor provided the Council with an overview of Governor Pawlenty's supplemental budget bill which was signed into law on April 1, 2010. The State of MN has an immediate $1 Billion deficit which the State Legislature plans to address with $700 Million in cuts to Health & Human Services and K-12 Education. The Legislature also anticipates $400 Million increase in Federal funding for Medicaid. If these plans do not materialize as anticipated, further cuts to local governments could be made.

The impact of the State's Budget problems have already resulted in a $73,647 cut to the City of Grand Marais' Local Government Aid (LGA) funding for 2010. This month, the City learned that an additional unallotment has been made in the amount of $33,352, this time from the Market Value Homestead Credit (MVHC). The State Legislature has not finalized the entire $1 Billion Supplemental Budget Plan, so the exact amount of the City's unallotment won't be known until June 2010, but the situation certainly isn't likely to improve.

Council, led by Dunsmoor, reviewed the 2010 planned projects, equipment needs, expenditures, and fixed assets depreciation. It became clear very quickly that Council is not in position to approve new spending without a clear understanding of what will be given up to do it.

City Council Meeting

Open Forum
No member of the Public opted to speak at the Open Forum.

Consent Agenda
The Consent Agenda was approved with no changes.

Sheriff's Fire Order
Council voted unanimously to approve Resolution Approving Fire Ban (Resolution 2010-02) as recommended by City Attorney Chris Hood and Cook County Sheriff Mark Falk. On April 22, 2010 Falk issued an Order prohibiting all campfires and recreational fires within Cook County, MN. Because Sheriff Falk's Order was more restrictive than the DNR Commissioner's and Superior National Forest Supervisor's Order, Hood recommended that the Council adopt this Resolution to be 100% consistent with the County. Hood said he believes the Sheriff has the authority to issue fire permits for businesses and organizations on a case by case basis.

North House Folks School Building Permit
Council approved a building permit for North House Folk School to move and expand their Blacksmith Shop. The proposed building complies with City zoning requirements. Council approval is required to approve this permit as a condition of the lease between NHFS and the City of Grand Marais. Greg Wright has met with the Park Board about the project. Council approved this building permit by a vote of 4 - 0. Councilor Kay Costello recused herself from this vote as she is employed by North House.

Personnel
Council unanimously approved hiring Lee Hall as a part time liquor store clerk to replace Buffy Butz who has resigned her position.

Council & Staff Reports
Jan Sivertson reported that several downtown business owners have expressed safety concerns about the old Theatre Building on Wisconsin Avenue. Council will review current Ordinances regarding dilapidated buildings and consider options for this building and others.

Sue Hakes publicly thanked Grand Marais resident and business owner Jim Shinners for coordinating the downtown clean up in celebration of the 40th Annual Earth Day. Shinners reported that over 75 people participated in the clean-up activities (see photo above). Supporting the project were the Cook County News Herald and WTIP Community Radio, US Border Patrol, Forest Service, Church Groups, Girl Scouts, Chamber of Commerce, North House Folk School, Harbor Friends, the Grand Marais Business Council and motivated individuals!

Hakes reported that Commissioner Bob Fenwick asked her to confirm with the Council that they still support including the Pool and Softball Field in the proposed Community/Rec Center. Council confirmed.

Mark Your Calendars
Wednesday, May 12 at 4:30 pm, City Council Meeting
Wednesday, May 26 at 3:30 pm, Budget Meeting
Wednesday, May 26 at 4:30 pm, City Council Meeting
Thursday, May 27 at 4:00 pm, Joint City/County/School/Tribal Council Meeting at Location TBD

City Council Meeting

After a quick tour of City Hall, Mayor Hakes was pleased to introduce her father, Herb Hakes, to the City Council, City Staff and members of the Public in attendance.

Mayor Hakes then called the regularly scheduled Council Meeting to order. In attendance were Hakes, Councilors Costello, Kennedy, Lenz and Sivertson, City Administrator Mike Roth, Finance Director Kim Dunsmoor and City Attorney Chris Hood (via telephone).

Open Forum
No members of the Public opted to speak at the Open Forum.

Consent Agenda
The Consent Agenda was approved with minor corrections.

Girl Scout Tree Planting Request
Council unanimously approved the request from the Girl Scouts of Cook County to plant a tree for the Detrick and Palmer families in memory of Dean Detrick. The Girl Scouts were represented by Arvis Thompson, Girl Scouts Northern Light Services Unit Chairperson. The tree will be planted in front of the Detrick Building.

Street Permits
Council unanimously approved Street Permits for both the Art Festival (July 10-11) and the Dragon Boat Festival (July 29 - August 1). Art Colony Director Amy Demmer made the request on behalf of the Art Colony for the Art Festival.

In an effort to better support Special Events being held in our City Parks, festivals and events will now be required to get a permit from the Park Board to use City Park property or resources. The City Council will continue to approve street use requests.

Cook County Soil & Water Stormwater Design Presentation
Tristan Beaster, Cook County Soil and Water, gave a very informational presentation on storm water design. Beaster overviewed the Planning and Design project that will be conducted during 2010 as part of a $36,000 Lake Superior Coastal Program Grant. Goals of the project are to direct storm water runoff, improve water quality and enhance streetscape landscaping.

North House Folk School (NHFS) Update
Greg Wright, Director of North House Folk School, made his Annual Report on NHFS to the Council. Wright was pleased to report that after a difficult financial year in 2009, enrollment for 2010 is up significantly over the past 2 years. Wright credits this early promise of a successful 2010 to improved marketing and dedicated staff.

Wright updated the Council on plans for building the new Blacksmith Shed. NHFS will be providing Council with a site plan and applying for a Building Permit requiring Council approval. Council required that NHFS continue to coordinate with the Park Board on their shared border, particularly regarding storm water runoff and pedestrian walkways.

Council unanimously approved formal request for extending the deadline for completion of the "North House Harbor-Side Commons Revitalization" project from Minnesota's Lake Superior Coastal Program Project Grant #306A-01-11. The City will request the new deadline for completion of the project to be May 31, 2012. Wright is very comfortable that this deadline will be achieved.

Council & Staff Reports
Jan Sivertson reported that in a highly unusual move, the MN Department of Employment and Economic Development (DEED) reinstated Cook County in the joint Lake/Cook County Small Cities Development Program grant for housing rehabilitation funds. The Council expressed their sincere gratitude to both Reed Erickson (State Program Administrative Director for DEED) and Nancy Grabko (EDA Housing Coordinator). This restored funding will enable Cook County to fund 10 home rehabilitation projects in the next 15 months.
Bill Lenz reported that the Park Board approved the Community Garden project and their Capital Improvement Plan. Priority Capital Improvement Projects include 1) paving the road running west from 8th Avenue West, 2) upgrading 10-20 sites to full hook-up, 3) improving the community's connection to the Park, 4) installing the solar hot water heater in the bath house funded by a grant, 5) Safe Harbor planning, 6) new Park Office. The Park officially opens May 1.
Kay Costell0 reported that the Library Board and Library Staff are working to solicit interested architects for the Library's proposed expansion project.

Mark Your Calendars
Wednesday 4/28 at 3:30 pm, Budget Worksession at City Hall
Wednesday 4/28 at 4:30 pm, City Council Meeting
Wednesday, 5/12 at 4:30 pm, City Council Meeting
Wednesday, 5/26 at 4:30 pm, City Council Meeting
Thursday, 5/27 at 4:00 pm Joint City/County/School/Tribal Council Meeting at location TBD

Worksession and City Council Meeting

Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's Council Worksession and regularly scheduled City Council Meeting. Also present were Mike Roth and Kim Dunsmoor. Ben Silence and Mike Flack were present for a portion of the Council Meeting and Dave Tersteeg attended the Worksession.

Council Worksession

Grant Awards Made
Council was delighted to hear that (2) proposals that were submitted to the Energy Efficiency and Conservation Block Program (EECBG) by the City and the Cook County Energy Project (CCLEP) were awarded. Mayor Hakes thanked CCLEP on behalf of the Council for their work in bringing these opportunities to the City and for their contribution in winning these awards.

The first project funded is for $10,000 (plus ~$10K cost-share) to retrofit existing lighting in City-owned buildings (City Hall, Park Office, bath houses, water and wastewater treatment plants).

The second project awarded is for the City and County to fund a consultant to work with the City and County to identify and prioritize energy efficiency goals for residential, commercial and government buildings. The City and County had applied individually for $30K each. The award will be made to the City and County jointly for $50,000. The City's portion of the matching funds will be provided through City Staff support and CCLEP volunteer time.

Setting Priorities
As agreed to at the February 24, 2010 Council Meeting, the Council held a Worksession to begin to prioritize the City's energy efficiency goals and projects, as well as identify energy efficiency goals shared with CCLEP. The City and CCLEP intend to jointly pursue grant funding to move shared energy efficiency goals forward. Several members of the CCLEP organization were present to participate in the discussion.

The Council clearly agrees that improving energy efficiency for the City overall is important, and agreed unanimously to create and accept a Value Statement reflecting this. Hakes and Roth will prepare a statement for Council review at the next Council Meeting.

The City uses a lot of energy for street lights, water treatment, sewage treatment and buildings. Improving energy efficiency in these areas would be beneficial to the City; projects that can show a financial payback and reduction in energy usage would be of priority interest to the Council. Council would like to focus grant applications in these areas above others.

Biomass Energy
George Wilkes reported that CCLEP is regrouping around Biomass Energy and the CCLEP Biomass team intends to collaborate with MNTCSI and the University of Minnesota to submit a proposal to the LCCMR to fund a feasbility study for using Biomass Energy in Cook County.

City Council Meeting

Open Forum
On behalf of the Lions Club, Mark Sandbo reported that there have been (3) meetings held to discuss the need for additional public restrooms in downtown Grand Marais. Consideration by the Committee is being given to expanding the existing public restrooms, building new bathrooms in conjunction with the potential Library Expansion, building an entirely new facility, or renovating a portion of the building behind Threads. A request for funding will be forthcoming to the Council. Council will consider the need for additional public restrooms in their Capital Improvement Planning and Prioritization.

Grand Marais Fire Chief Ben Silence and Assistant Fire Chief Mike Flack informed the Council that the Grand Marais Volunteer Fire Department (GMVFD) and Mesabi Range Community College will be conducting a house burn training at 406 First Avenue East on April 10, 2010. Flack will be giving notice to neighbors on the block and neighboring blocks. This will be an all day event. Questions should be directed to City Hall at 387-1848.

Senior Center Director Bev Green expressed concerns regarding the difficulty in getting the Arrowhead Transit bus in and out of the City Parking Lot. Green and Roth will work to find a solution for parking the bus and consider the benefits of creating a bus only parking space on Broadway in front of the Senior Center.

Consent Agenda
The Consent Agenda was approved with no changes.

Peddler Permit
Council unanimously approved a Peddler Permit for Dan Anderson, Scenic Airplane Rides, to give scenic airplane rides fom the Grand Marais Harbor and East Bay for the months of June-October.

Farmer's Market Expansion
Council unanimously approved the request from the Cook County Farm and Craft Market to expand the Farmer's Market space into the City Parking Lot. The Farmer's Market is held during the Summer on Saturday mornings from about 7:30 am to 1 pm.

CCLEP
Cook County Local Energy Project (CCLEP) requested Council support and cost-share for the submission of an Iron Range Resources (IRR) Renewable Energy Grant. The deadline for this grant is tomorrow April 1, 2010. The proposed project is for installation of a 10.56 kw pole mounted photovoltaic system at Gunflint Hills Golf course or other suitable location on City-owned property. The basic idea of this project is to convert light into electricity to be fed back into the power grid.

The total cost of the project is estimated to be $107,000 with cost share from the City of $8,000 cash and $5,000 site preparation. The City would also be responsible for any maintenance or repair of the system which has a projected useful life of 20-30 years. The anticipated energy cost savings for this project is $1600/year for the City of Grand Marais.

Council approved submitting the proposal 4-1 with Mayor Hakes voting against. Hakes opposed the project based on a) the lack of payback (30 years x $1600 = $48,000), b) the lack of time for Mike Roth and Kim Dunsmoor to examine and validate the project costs, and c) the deviation from the agreement by the City and CCLEP to identify priorities and submit proposals based on those priorities. Hakes also expressed concern that City's discretionary funds will be limited or eliminated in 2010 due to further cuts to Local Government Aid.

Lake and Cook County Joint Housing Initiative 2009 Annual Report
Housing Coordinator Nancy Grabko presented the 2009 Annual Report for the Lake/Cook County Joint Housing Initiative for EDA. Highlights of the report showed that total funds awarded in 2009 were $671,576 with (9) households in Cook County and (13) households in Lake County benefitting from rehabilitation projects. Seven households in the Creechville benefitted from Water/Sewer Assessment Abatement.

$130,067 in funding has been secured for (4) household rehabilitation projects in Cook County for 2010. The focus will be on households outide of the City.

Planning Commission Report
The Second Reading of Ordinance 2010-01 Roof Signs was read.

Earth Day Anniversary
Mayor Hakes reported that Jim Shinners is leading an effort to celebrate the 40th Anniversary of Earth Day on April 22, 2010. In recognition of this birthday, several local organizations are participating in an Earth Day Harbor Clean-Up: City of Grand Marais, US Border Patrol, WTIP Community Radio, North House Folk School, Harbor Friends, Grand Marais Chamber of Commerce, US Forest Service, Cook County News Herald, Grand Marais Business Council. Local schools, churches and other groups are encouraged to participate and will be contacted.

Our theme for Earth Day this year will be "What are you doing for Earth Day"? Goals for Earth Day include a) recognizing and honoring Earth Day, b) cleaning up the Grand Marais Harbor area, and 3) demonstrating that various organizations can come together cooperatively to achieve worthwhile goals.

To learn more about how you can participate, please contact Jim Shinners at 387-1191 at the Harbor Inn.

Council & Staff Reports
Bill Lenz reported that County Commissioner Bob Fenwick attended the most recent Community Center meeting. The Community Center Working Group has completed a User's Matrix based on information provided by various users of the proposed Community Center.
Tim Kennedy reported that the EDA closed on a lot sale to Pete Greszyk and the City of Grand Marais has been paid $60,000 for the assessment due.
Jan Sivertson shared that she has had difficulty attending North Shore Management Board Meetings and encouraged interested Councilors to consider supporting this board.
Sue Hakes acknowledged the MPCA recognition of the Wastewater/Water Treatment for outstanding operation, maintenance and management of the Grand Marais Wastewater Treatment System. Council expressed appreciation for the consistent excellent work by Tom Nelson and his crew.

And, saving the best for last, Mike Roth reported that David Dill worked on behalf of the City of Grand Marais to get $100,000 in State funding for water/sewer infrastructure improvement; the bill has been signed by the Governor. This money will likely be used to upgrade 4" water mains and/or replace fire hydrants.

Mark Your Calendars
Wednesday, April 14 at 4:30 City Council Meeting
Wednesday, April 28 at 3:30 Worksession-Budget
Wednesday, April 28 at 4:30 City Council Meeting

City Council Meeting

Mayor Hakes and Councilors Costello, Lenz and Sivertson were all present for today's City Council Meeting. Also in attendance were Mike Roth, Kim Dunsmoor and Attorney Chris Hood (via telephone). Councilor Tim Kennedy was absent.

Open Forum
No member of the public opted to speak at the Open Forum.

Consent Agenda
The Consent Agenda was approved.

Planning Commission
On March 3, 2010, the Planning Commission held a public hearing to consider an amendment regarding roof signs. No members of the public were present at the public hearing. After that hearing, the Planning Commission discussed and approved 4-0 the proposed amendment to modify the existing zoning ordinance to a) reduce the height a sign is allowed to project above the height of a building, b) limit the sign width, and c) restrict the location of the bottom of the sign. Roof Signs are currently allowed in the downtown districts by Conditional Use Permit.

Councilors Costello and Sivertson heard some concerns about Roof Signs in general. No feedback was received at City Hall.

Council voted 4-0 to support the First Reading of this Sign Ordinance Amendment.

Fund Transfers
Council approved a fund transfer of $35,000 to the Gunflint Hills Golf Course from the General Fund. Kim Dunsmoor noted that the Gunflint Hills Golf Course lost just $1500 in 2009, a marked improvement over 2008. Councilor Lenz raised the issue about whether or not the Gunflint Hills Golf Course should continue to be an Enterprise Fund; Council will revisit this during budget discussions later in 2010.

Council also approved a transfer of $56,206.31 from the 2008 Improvement Project to the General Fund. The 2008 Improvement Project came in under budget by this amount.

Council & Staff Reports

Mayor Hakes reported on several things:

1) Steve Schug of the Forest Service contacted Hakes to let the City of Grand Marais know that the USDA Forest Service and Superior National Forest will be host to the Boy Scouts of America's Order of the Arrow in June 2011. An estimated 500-600 scouts are scheduled to participate in this event. Hakes and the Council were excited to learn about this very positive coming event.

2) Hakes and Roth both attended this week's County Board meeting to learn more about the Broadband Project. It was confirmed that the County was not successful in their bid for a Federal Grant to bring Broadband to Cook County; the County was given general feedback that their business plan was lacking. The County will not be submitting an application for Phase II of the Federal Grant process. However, Arrowhead Electric Cooperative, in conjunction with Pulse Broadband, is working to apply for a grant from the Rural Utilities service. A new technology patented by Pulse Broadband uses fiber optic cable but enables the fiber infrastructure to be constructed for significantly less than what was proposed in the County's grant application. The County Board discussed supporting this effort at a level similar to what they intended to support their original project. It is unclear whether or not the County is able or willing to commit One Percent Sales Tax funds to this effort.

3) Hakes reported on her conversation this week with Stan Linnell of the DNR regarding the Joint Powers Agreement that the DNR and the City hope to enter into. A meeting of the DNR and the City is tentatively scheduled for May in Grand Marais to review the Park Master Plan, Boat Landing Project, and process for going forward. Certainly, funding for a Safe Harbor and Marina project is difficult at best.

4) Hakes updated the Council on the (2) EDA Workshop meetings attended by the City (Hakes, Kennedy, Roth), the County (Fenwick, Martinson) and the EDA (Litfin, Hall, Geretschlaeger). Much of the effort in these meetings has been spent trying to get clear about the finances of the EDA and Superior National Golf Course. It is clear that there is an immediate cash flow crisis, as well as mid-term problems (MPCA issues) and lack of a long term vision. Clearly neither the City or the County is willing to continue supporting the EDA in the long term without significant change, clear direction and accountability. All options for resolving the EDAs problems are being considered.

Bill Lenz reported that the Park Board continues to work on setting Capital Improvement priorities and a potential Community Garden.

Mark Your Calendar
Wednesday March 31 at 3:30 pm Worksession on Energy Efficiency Priorities/CCLEP
Wednesday March 31 at 4:30 pm City Council Meeting
Wednesday April 14 at 4:30 pm City Council Meeting
Wednesday April 28 at 3:30 pm Budget Worksession
Wednesday April 28 at 4:30 City Council Meeting

City Council Meeting

Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's City Council Meeting. Also present were Mike Roth, Kim Dunsmoor and City Attorney Chris Hood (via telephone).

Open Forum
No member of the Public opted to speak at the Open Forum.

Consent Agenda
The Consent Agenda was approved with no changes.

Cook County Local Energy Project (CCLEP)
George Wilkes and Buck Benson of CCLEP came before the Council to discuss (2) immediate opportunities for working together in the pursuit of grant funding from the Energy Efficiency and Conservation Block Program (EECBG). The State Department of Commerce, Office of Energy Security, extended the deadline for this local government grant to March 3.

City Staff and CCLEP worked together to identify a project that could be funded by this grant. Council voted unanimously to support the submission of an application to retrofit the existing lighting in City-owned buildings including City Hall, Park Office and bath houses, water and wastewater treatment plants. Success in obtaining this grant will accelerate the City's ability to do this necessary work this year instead of having to wait. The City intends to hire a local electrician to conduct the retrofit work which would start almost immediately after the grant is awarded.

Council voted unanimously to make a 2nd grant application to EECGB for the creation of a City of Grand Marais Energy Effiiciency Plan. If successful, the grant will fund a consultant to lead the effort to identify and prioritize energy efficiency goals for residential, commercial and government buildings. The effort would also develop strategies for implementing and monitoring any plan ultimately defined and approved by the City Council. Matching funds will be provided through CCLEP volunteer time and City Staff support.

Council and CCLEP spent some time discussing how to best work together. Council agreed to hold a Worksession on March 31 to identify and prioritize the City's energy efficiency goals and projects. Once that list is created, Council will work with CCLEP to find areas of overlap and ways to pursue joint funding. Council views CCLEP as a valued community asset and wants to take advantage of their knowledge, passion and skills.

Council and Staff Reports
Tim Kennedy reported that members of the group working on Safe Routes to School will be making a presentation to the Joint City/County/School/Tribal Council at their meeting tomorrow (2/25).
Jan Sivertson reported that she has received some feedback about the potential change to the Sign Ordinance. She encouraged those with concerns to attend the PUC Public Hearing on the matter at their March 3 meeting.
Bill Lenz reported that he attended yesterday's Community Center Meeting. Input from stakeholders is being collected.
Sue Hakes reported that the Governor's budget is proposing a reduction to the City's Local Government Aid (LGA) of just under $80K. Hakes requested a Worksession to discuss the 2010 budget and LGA reduction in March or April to plan for this unallotment. Hakes also reported that she received a call from Lyle Gerard regarding International Workers in Grand Marais, how they are supported and possible ways to improve their experience. Hakes will coordinate a meeting of interested community members.

Mark Your Calendars
Thursday, February 25 at 4:00 PM, Joint CCST ad the Courthouse
Wednesday, March 3 at 4:00 PM, PUC Meeting and Public Hearing at City Hall
Wednesday, March 10 at 4:30 PM, City Council Meeing
Wednesday, March 31, at 3:30 PM, Council Worksession on Energy Efficiency
Wednesday, March 31, at 4:30 PM, City Council Meeting

City Council Meeting and Open Meeting Law Review

Mayor Hakes and Councilors Costello, Kennedy,Lenz and Sivertson were all present for today's City Council Meeting. Also present were Mike Roth, Kim Dunsmoor and City Attorney Chris Hood (via telephone).

Open Forum
No member of the public opted to speak at the Open Forum.

Consent Agenda
The Consent Agenda was approved with no changes.

Planning Commission Report
The Planning Commission has been discussing the regulations for roof signs. After exploring various factors in the design of roof signs, the Planning Commission has created draft ordinance amendment language for consideration. The Planning Commission will hold a public hearing to consider these amendments at their next meeting, March 3. The public is encouraged to attend.

Librarian I Job Description Review
City Staff and the Personnel Committee have completed a pay equity job review for the Librarian I position. Council unanimously approved the adjustment to the pay equity score.

Open Meeting Law Refresher
Supported by City Attorney Chris Hood, Mike Roth refreshed the City Council on the Open Meeting Law and how it applies. This training will be given to all City committees, boards, and other public bodies that must comply. In general, any time a public body meets, it must give advance notice and allow the public to attend. The Open Meeting Law protects the right of the public to be informed, allows the public to detect improper influence and gives the public a chance to provide input.

Council & Staff Reports

Bill Lenz reported that the Park Board has purchased (2) vacated moorings in the Grand Marais Harbor for $6K. He also reported that the Park Board is discussing repairs to the road in the Rec Park along 8th Avenue to the Sliding Hill. The Pool will be closed 3/1 thru 3/5 for annual cleaning & maintenance. And, Lenz happily announced that anybody over age 100 can use the Pool for free!!

Kay Costello reported that the Library Board met.

Tim Kennedy reported that the Planning Commission is looking at how development occurs within the City of Grand Marais on un-sewered lots to determine if any changes are needed.

Jan Sivertson reported on the EDA. Currently the EDA is struggling with cash flow and has asked the County for $100K. She also noted that there is a $40K deficit from 2009. There is not enough money to pay Director Matt Geretschlager at this time. The EDA Golf Course Committee has also gone before the County Board to request $25K for capital improvements to Superior National Golf Course.

Sue Hakes reported that she attended and enjoyed the Grand Marais Fire Department Annual Meeting and Dinner last week. Hakes asked Roth for an update on the Shoreline Motel sign repair/replacement. Roth reported that Mark Sandbo (General Manager of the Shoreline Motel) has hired a contractor to tear off the loose sheet metal from the sign. This work will be done this Friday or Monday of next week.

Mark Your Calendars
Wednesday, February 24 at 4:30 City Council Meeting at City Hall
Thursday, February 25 at 4:00 Joint City/County/School/Tribal Council Meeting at Courthouse
Wednesday, March 3, PUC Public Hearing on roof signs.
Wednesday, March 10 at 4:30 City Council Meeting at City Hall
Wednesday, March 31 at 4:30 City Council Meeting at City Hall

City Council Meeting

Mayor Hakes and Councilors Costello, Kennedy, Lenz and Sivertson were all present for today's City Council Meeting. Also in attendance were Mike Roth, Kim Dunsmoor, Lenny Bloomquist (Property Maintenance Supervisor), and City Attorney Chris Hood (via telephone).

Open Forum
No member of the public opted to address the Council.

Consent Agenda
The Consent Agenda was approved with one grammatical correction.

Sidewalk Winter Maintenance
At the January 13, 2010 City Council Meeting, business owner Eric Humphrey requested that the Council and City discuss solutions for improving snow removal in the downtown area. In addition to Humphrey's request, the City and the Council have heard from a few other concerned citizens regarding trouble spots on the sidewalks and snow removal in downtown Grand Marais. Council agreed to invite Len Bloomquist, Property Maintenance Supervisor, to today's Council Meeting to discuss the problem areas and make a plan.

Bloomquist gave the Council a very complete overview of the process, equipment and schedule for clearing the downtown sidewalks and streets in Grand Marais. The goal of the Street Department is to remove the snow from the downtown sidewalks and streets before anybody needs to go downtown or park downtown. Generally, the work of the street department begins at 3:00 AM with sidewalk clearing first, followed by plowing the streets.

Technically, the responsibility of sidewalk snow removal belongs to the property owner. However, City Crews currently remove snow from all of the sidewalks in the commercial area south of Highway 61, the bike trail from the west city limits to the post office, from First Avenue West, and from County Road 7. The snow removal in the commercial area is done concurrently with street snow removal as all the snow is relocated to stockpile areas.

The City does not remove snow until is snows 3 inches or more. And, the removal of snow from the sidewalks is limited by the size and maneuverability of the equipment used, currently a Bobcat skid steer loader. For these reasons, the City is unable to keep the sidewalks completely snow free. The detail work of cleaning the sidewalks is up to the property owners.

After a reasonably lengthy discussion, Council agreed that there is likely confusion in the public about the snow removal services the City provides, when and where. Council agreed that Mike Roth would draft a letter to property and business owners in the commercial area with information about the City's snow removal process.

Council noted the obvious that winter rainfall and slush have caused a lot of ice on the sidewalks and streets. Council also agreed with Humphrey that it is important that our sidewalks and roadways be cleared, making it easy for pedestrians to walk safely in our downtown area. Councilor Kennedy also talked about the importance of safe walking routes to school and the work being done to improve that.

The Public is encouraged to call City Hall at 387-1848 with sidewalks and streets that are problems and the City crews will work to make those areas passable and safe. The Council is hopeful that by everybody working together we can improve the snow/ice removal in downtown Grand Marais.

Cook County Local Energy Project (CCLEP)
At the January 13, 2010 Council Meeting, CCLEP requested that the City make application to the State Office of Energy Assistance for various projects totaling $100,000. It was CCLEPs intention to provide the complete application for Council review before submission. However, because CCLEP realized the due date for this application was January 25 and not January 29 as originally believed, CCLEP was unable to to move forward.

As agreed at the January 13, 2010 meeting, Council did supply a letter of support for a CCLEP project for a Minnesota Pollution Control Agency (MPCA) to the Environmental Pollution Agency (EPA). This project was supported by the Council 3-1 with Hakes casting the dissenting vote on the basis that neither CCLEP nor the Council was familiar with the content of the proposal or the potential commitment of the City.

Council and Staff Reports
Bill Lenz reported that the Community Center committee met and agreed to poll all potential stakeholders in a future Community Center to identify their needs and wants.
Kay Costello noted that the Joint Powers Recreation Board is still not meeting until further direction is given.
Tim Kennedy reported on the progress being made by the Safe Routes to School Project and suggested it be discussed at the next Joint City/County/School/Tribal Council meeting. Kennedy also noted that the Broadband Committee has begun discussing Broadband implementation and that the Fiber Optic Commission has been appointed. Both Kennedy and Roth will continue to represent the PUC and the City on this Committee.
Jan Sivertson delivered a check for $100,000 from the EDA to the City as payment for the loan granted by the City to support the cash flow for Superior National Golf Course. The EDA did not make their interest payment to the City, but recognizes the debt and intends to make that payment when able to. Sivertson also reported that the EDA is forming a sub-committee to plan for the financial future of the EDA. The committee will consist of 2 County, 2 City and 3 EDA representatives. Hakes and Kennedy both volunteered to be part of that committee and Council approved unanimously.
Sue Hakes shared with the Council that an "Undoing Racism" workshop has been scheduled for April 7, 8. and 9 and suggested that the City and the Council each ask for volunteer participation. Estimated cost for each participant is $100. Hakes was a participant in the Workshop a few years and ago and found the experience to be extremely valuable in raising awareness and thinking in a new way. Hakes also asked Roth for an update on the replacement of the Shoreline Motel sign. Council agreed that Mike Roth should contact Mark Sandbo (Shoreline Motel manager) about immediately removing the potentially dangerous large metal piece that is flapping in the wind. Roth also reported that Mark Sandbo provided a copy of the contract with the Sign Company for the new sign. There is no date for the replacement of the sign, but downpayment has been made. Council will continue to follow up.

Mark Your Calendars
Wednesday, February 10 at 4:30 PM, City Council Meeting
Wednesday, February 24 at 4:30 PM, City Council Meeting
Thursday, February 25 at 4:30 PM, Joint C/C/S/T Meeting at location TBD

First Council Meeting in 2010

If you've been a regular reader of this blog, you'll note that this entry is a bit cryptic. Please accept my apology. I'm leaving town in the morning for a few days and do not have the luxury of elaborating. As always, Council meeting minutes will be published in the Cook County News Herald and on the City's website; they are also available by contacting City Hall at 387-1848.

City Council Meeting

The Grand Marais City Council held its first meeting of 2010. In attendance were Mayor Hakes, Councilors Kay Costell0, Bill Lenz and Jan Sivertson. Tim Kennedy was absent. Also in attendance were City Administrator Mike Roth, Finance Director Kim Dunsmoor; City Attorney Chris Hood was connected via telephone.

Eric Humphrey addressed the Council during the OPEN FORUM, requesting that the City discuss possible solutions for improving snow removal in the downtown area. Council agreed to add this to the agenda on January 27 and ask Lenny Bloomquist of the Street Department to participate.

General housekeeping issues were addressed including Council Board appointments (no changes from current assignments), selection of the Acting Mayor (Jan Sivertson), designation of the official newspaper (CCNH) and depositories, and acceptance of the reduced 2010 mileage rate to $.50/mile.

The Council also approved a Storefront Loan for "The Garage" from Jill Terrill. Steve Lack's request for a variance to subdivide his property was approved; this approval was consistent with the Planning Commission recommendation. And, the Council upheld the Planning Commission's decision to deny the Great Expectations School sign variance because the sign is larger than the Sign Ordinance allows.

Council heard Buck Benson and George Wilkes of Cook County Local Energy Project (CCLEP) present (2) project ideas. The Council agreed to write a letter of support for CCLEP to be used in their pursuit of grants.

Finally, Jan Sivertson gave a report on the EDA. Bill Lenz gave an update on AEOA housing rehabilitation. Sue Hakes reported on meeting with NHFS, Shoreline sign replacement progress, and pending Norwegian documentary film planned for this summer.

The next City Council Meeting is scheduled for 4:30 PM on Wednesday January 27, 2010. As always, the public is encouraged to attend.

Last City Council Meeting of 2009

Mayor Hakes and Councilors Kay Costello, Tim Kennedy, Bill Lenz and Jan Sivertson were all present for the last City Council Meeting of 2009. Also present was Finance Director Kim Dunsmoor. City Administrator Mike Roth was absent. City Attorney Chris Hood was not present for this meeting at Council request.

City Council Meeting

Open Forum
No member of the public opted to speak at the Open Forum.

Consent Agenda
The consent agenda was approved with one minor change to the Dec. 9, 2009 City of Grand Marais Minutes.

2008 Improvement Project Final Pay Estimate
Council approved the Final Payment of $115,596.53 for the 2008 Street and Utility Reconstruction Project. Per a memo received from City Engineer Jamison Mehle, the project has been completed and quantities have been agreed to by all parties. The project may now be closed, less the one-year warranty period.

Council & Staff Reports
Jan Sivertson gave a progress report on the EDA. A Public Hearing was held regarding the sale of a Cedar Grove Business Park lot to Pete Grescyk for $45,000 plus $20,000 Special Assessment (pending approval of the City Council). The Baptist Church has also expressed possible interest in purchasing an additional Business Park lot. The University of MN Crookston has begun their Cost Benefit Analysis of the EDA to be completed by July 2010. Jan also discussed overall budget concerns and said the EDA will have a balanced budget in 2010. The EDA Board is exploring all options to deal with current debt, lot sales, other issues. Jan expects the EDA to repay the City the $100,000 loan in January 2010.

Mayor Hakes shared a written summary of the 2009 Grand Marais City Accomplishments and expressed her gratitude for the way in which the Council worked together in 2009. Hakes, and the other Councilors, also acknowledged the work of the City Staff and City Employees during 2009.

Mark Your Calendars
Wednesday January 13 at 4:30 PM Initial City Council Annual Meeting at City Hall
Wednesday January 27 at 4;30 PM City Council Meeting at City Hall